EmergingSoft provides scheduling solutions that integrate with Microsoft Outlook and allow for scheduling of conference rooms, equipment, and services. Their solutions include MeetingPlanner, which enhances Outlook and web scheduling capabilities with digital signage and notifications. MeetingPlanner allows for centralized management of scheduling across locations and resources. EmergingSoft offers reporting and analytics to measure utilization and workflow.

1. Simplify Scheduling
Improved Building Performance &
Scheduling Productivity with
EmergingSoft Solutions
Microsoft Outlook, Digital Signage,
CAFM, Mobile Device & Web

2. EmergingSoft
Enterprise scheduling solutions that improve
employee productivity, maximize space
utilization, provide visibility, reduce energy
and optimize building performance
Simplify Scheduling

3. EmergingSoft Overview
 Microsoft Exchange/Outlook integrated, CAFM, mobile device, signage &
web based scheduling solutions
 Headquarters North America
 International
 Singapore/Europe/Australia
 Support/Sales
 Development
 Microsoft Gold Partner
 CAFM Resources Partner
 Conference Room/Offices  Equipment  Video Conference
 Service Request  HVAC/Lighting  Catering
 Work Orders  3rd
Party Integration  EvolveFM Floor Plan
 Microsoft Exchange RMB  TMS/Cisco  Digital Signage

4. EmergingSoft Options
1. Microsoft Exchange Synchronization
 Leverage current use of Microsoft Exchange, Outlook or 3rd
party scheduling tool
 No scheduling behavior changes required
 MeetingPlanner bridge with Microsoft Exchange
 Conference Room Signage
 EvolveFM Floor Plan
 Lobby Signage
1. MeetingPlanner Enhanced Microsoft Outlook and Web Scheduling
 Microsoft Outlook, web, digital signage and mobile device scheduling
 MeetingPlanner enhanced scheduling capabilities with signage
 Powerful reporting, notification services and work-flow
 3rd
party integration
Room/Office Scheduling Equipment Scheduling Catering
Visitor Management Video Conference/TMS EvolveFM Floor Plan
Facilities Management HVAC/Lighting/Security Digital Signage

5. Common Scheduling Requirements
Microsoft Outlook, Web, Mobile  Extension of Microsoft Outlook, mobile device & web
 Self Service/Controlled
 Single, multiple location & recurring meetings
Digital Signage & Visibility  EvolveFM Floor Plan/Room Signage/Wayfinder Integration
 Real time, interactive and non-interactive
 Check-in/Check-out and extend meeting
Centralized Management  Restricted, Private & Available settings
 Approve, deny & modify based on user profiles
 Business rules and permissions
Powerful Search & Availability  Search or view by capacity, attributes, location & more
 Resource schedule views
 Conflict management
Notification & Work Flow  Portable equipment, catering, facilities services, video & more
 Real time notification, reminders & work flow
Change Management  Outlook, OWA, mobile & web reservation change option
 Automatic reservation conflict management & notification
Business Intelligence  Utilization, job tickets, reservation, facility & inventory reporting
 Custom reporting on demand
Access  Outside calendar access – all or identified rooms
 Interactive and non-interactive
Integration  Integrate with HVAC/Lighting/Security for reduced energy and costs
 Visitor, video conference and more
 Multilingual support

6. MeetingPlanner Advantage
 MeetingPlanner is the #1 Outlook integrated,
mobile & web scheduling solution available
 Ease of Use
 #1 Outlook integration – 2003, 2007, 2010,
Office 365 and 2013
 Web, Mobility, Signage & OWA support
 Flexibility
 Rooms, equipment, services
 Integration with Cisco, Tandberg, BT & CAFM
Resources
 Building/HVAC/Lighting
 Ease Management
 Real time work flow and notification
 Centralized management
 Utilization, analytics and custom reporting
 Support
 Unmatched customer care and support

7. Outlook Integration
 MeetingPlanner Microsoft
Outlook integration
 Easy to use and familiar
Outlook interface
 Filter your search by location,
attributes, equipment and
more
 View room details, floor plans
and images
 Outlook/Exchange
Versions
 Office 365
 2013
 2010
 2007
 2003

8. Managed Scheduling
 Centralized Scheduling
 Publish free/busy information
to centralized schedulers with
scheduling capabilities
 Create custom groupings of
rooms
 Set space in Private, Restricted
or Available status
 Set room status
 Open, Pending Cleaning,
Setup Required
 Color code reservations
 Publish free busy information
for all or select rooms to
general population
 Daily, Weekly and Monthly
views

9. Floor Plan Integration
 EvolveFM/Generic Floor Plan
 Building
 Floor
 Color code reserved and open space
 Point and click to open MeetingPlanner
 Authenticate and reserve or request

10. EmergingSoft Digital Signage
Conference Room Digital Signage
 Interactive/Non-Interactive
 Typically 8-15 Inch
 Commercial/iPad/Samsung
 Corporate, healthcare, higher
education, convention centers
 Microsoft Exchange, Outlook &
MeetingPlanner
Large Format Digital Signage
 Non-Interactive/Interactive
 Multiple data sources/Wayfinder
 Player and content management
software driven
 Typically 30+ inch screens
 Retail, corporate, higher education,
convention centers, airports,
hotels, more….

11. Sign Options
Options:
•Interactive
•Non-Interactive
•Walk up Kiosk
•Custom Graphics
•Custom Frame
•Large Format

12. MeetingPlanner Mobility
 MeetingPlanner Mobile
Device
 Easy to use and familiar Web
Interface
 Quickly find available rooms
 Automatic notification to
room owner and meeting
organizers
 Import into Outlook account

13. Equipment/Services
 Equipment can be reserved with or
without a room reservation
 Part of a room attribute
 Free standing reserved resource
 Automatic equipment delivery notification
email work flow notification for support
teams
 Services can be in multiple categories
 AV
 Catering
 Fleet cars/parking
 Room setup
 More…

14. Managed Scheduling
 Centralized Scheduling
 Request rooms via Microsoft Outlook
using MeetingPlanner
 Request rooms in MeetingPlanner
web
 Request rooms using custom form for
central team analysis and final
booking
 Name
 Department
 Contact
 Other custom fields
 Drag and Drop updates
 Access to MeetingPlanner
reservation editor
 Hide subject and organizer

15. Web Schedule View
 MeetingPlanner Web Schedule View
 Easy to use and familiar Web Interface
 Quickly view available rooms
 Point and click scheduling
 Drag and drop change management
 Automatic import into Outlook account

16. Reporting & Management
 Centralized Scheduling
 Administration Access
 Equipment Delivery
 Room Setup
 Catering
 Reporting
 Reservation Reports
 Billing
 Invoice Report
Email: MattQ.TestUser1@emergingsoft.com Building Nam e: Headquarters
User Depart ment Name: Delivery Tim e: 4/6/2013 8:30 AM
Client Mat t er: 432234 Reservat ion Tim e: 4/6/2013 8:15 AM
Vendor Nam e: Sunset Catering 4/6/2013 10:15 AM
Tracking Number: 38-54-20110330154219 Meet ing Tim e: 4/6/2013 8:30 AM
At t endees: 10 4/6/2013 10:00 AM
Room Set up: Conference
I nst ruct ions: Large client coming in for sales meeting. Require nice flatware and
glasses. No peanuts.
Please set the table up for conference room
style. I will need room for my training unit and
two laptops. Please have the room ready before
the meeting starts.
Food It em Name Food It em Qt y Food It em Price Subt ot al
Snack Pack - Chips and
Cookies
5 $1.50 $7.50
Iced Tea 10 $1.25 $12.50
Soda 10 $1.00 $10.00
$30.00

17. Reporting & Management
 Centralized Scheduling
 Additional Samples
 Service Invoice Report
 Measure Utilization and
workflow
Emerging Soft
6365 Carlson Drive
Eden Prairie, MN 55346
Date
3/15/2013
Bill To:
Matt Quinn
matt.quinn@emergingsoft.com
Billing Code 44202-994
Reservation ID 77432
Meeting Details:
Room Name Reservation Start Date Start Time End Time Total Hours Hourly Rate Total Fee Instructions Setup
Badger Room 3/18/2013 9:00 AM 10:00 AM 1 $ 150.00 150.00$
Please have the room ready
for the HR Meeting. Conference Style
A090 3/18/2013 9:00 AM 11:00 AM 2 $ 200.00 400.00$ NA NA
TOTAL 550.00$
Equipment Name Reservation Start Date Start Time End Time Total Hourly Rate Total Fee Instructions Delivery - Room Name
Sony Laptop Computer 3/18/2013 9:00 AM 10:00 AM 1 $ 50.00 50.00$ NA Badger Room
TOTAL 50.00$
Catering Details:
Reservation ID Delivery Date Delivery Time Food Item Quantity Cost Total Instructions Delivery Room
77432 3/18/2013 9:00 AM Coffee 5 1.00$ 5.00$ Deliver to front of room Badger Room
77432 3/18/2013 9:00 AM Tea 5 1.00$ 5.00$ Badger Room
77432 3/18/2013 9:00 AM Pastries 20 0.50$ 10.00$ Badger Room
TOTAL 20.00$
Reservation Total Fees
Meeting Room Fees 550.00$
Equipment Fees 50.00$
Catering Fees 20.00$
Total 620.00$
Remit To:
Emerging Soft
6365 Carlson Drive
Eden Prairie, MN 55346
AR

18. Reservation Administration
 MeetingPlanner Web Administration
- Facilities - Visitors - Reporting
- Equipment - Catering - Video