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Conducting Group Meetings

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Mohammad Tawfik
Mohammad Tawfik

When to call for a meeting? When not to call for a meeting? How to call for a meeting? What to do in the meeting? How to manage the meeting? #WikiCourses http://wikicourses.wikispaces.com/Topic07+Meetings+and+Negotiations

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Conducting Group Meetings Mohammad Tawfik Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
When to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
1- Reach Group Meetings Conductinga group judgment as the basis for a decision Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
2- Discover, analyze, or solve a problem Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
3- Gain acceptance from the group for an idea, program, or decision Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
4- Achieve a training objective Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
5- Reconcile conflicting views Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
6- Provide essential information for work guidance or for the relief of insecurities or tensions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
7- Ensure equal understanding of company policy, methods, or decisions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
8- Obtain immediate reactions to a problem that requires a speedy response. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
When NOT to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
1- Other communications, such as telephone, telegram, letter, e-mail, or memo will produce the desired result. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
2- There is not sufficient time for adequate preparation by participants or the meeting leader. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
4- The meeting is not likely to produce satisfactory results because of personality conflicts or conflicts with overall management strategy. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
5- Expected results do not warrant spending the money it will cost to hold the meeting. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
Preparing for a meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
1- Have I clearly defined the purpose or purposes of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
Conducting Group Meetings 2- What are the outcomes Mohammad Tawfik meeting? #WikiCourses that should emerge from this http://WikiCourses.WikiSpaces.com
3- Who should participate? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
4- How should people be notified of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
5- How much time will the meeting probably take? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
6- What information do members need before the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
Conducting Group Meetings will 7- What follow-up Mohammad Tawfik #WikiCourses be needed after http://WikiCourses.WikiSpaces.com the meeting?
8- What agenda will the meeting follow? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
9-Conducting Group Meetings What is the best time and place for the meeting? Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
10- What physical arrangements need to be made for the meeting? #WikiCourses Conducting Group Meetings Mohammad Tawfik http://WikiCourses.WikiSpaces.com
Announcing for the meeting The announcement of the meeting should answer the following questions … Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
• Why the meeting is being held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
• When the meeting starts and end? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
• Where the meeting is to be held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
• Who is going to attend? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
• What is going to be considered in the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
Conducting the Meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
1- Start in time Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
2- Start with ice-breakers Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
3- Introduce the topics of the meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
4- Assign a time keeper Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
5- Assign a minutes’ taker Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
6- Do not let talkative people take over Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
7- Make sure tasks are clearly assigned Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
8- Prepare what next meeting will discuss Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
9- Finish in time! Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

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Conducting Group Meetings

  • 1. Conducting Group Meetings Mohammad Tawfik Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 2. When to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 3. 1- Reach Group Meetings Conductinga group judgment as the basis for a decision Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 4. 2- Discover, analyze, or solve a problem Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 5. 3- Gain acceptance from the group for an idea, program, or decision Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 6. 4- Achieve a training objective Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 7. 5- Reconcile conflicting views Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 8. 6- Provide essential information for work guidance or for the relief of insecurities or tensions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 9. 7- Ensure equal understanding of company policy, methods, or decisions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 10. 8- Obtain immediate reactions to a problem that requires a speedy response. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 11. When NOT to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 12. 1- Other communications, such as telephone, telegram, letter, e-mail, or memo will produce the desired result. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 13. 2- There is not sufficient time for adequate preparation by participants or the meeting leader. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 14. 4- The meeting is not likely to produce satisfactory results because of personality conflicts or conflicts with overall management strategy. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 15. 5- Expected results do not warrant spending the money it will cost to hold the meeting. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 16. Preparing for a meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 17. 1- Have I clearly defined the purpose or purposes of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 18. Conducting Group Meetings 2- What are the outcomes Mohammad Tawfik meeting? #WikiCourses that should emerge from this http://WikiCourses.WikiSpaces.com
  • 19. 3- Who should participate? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 20. 4- How should people be notified of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 21. 5- How much time will the meeting probably take? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 22. 6- What information do members need before the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 23. Conducting Group Meetings will 7- What follow-up Mohammad Tawfik #WikiCourses be needed after http://WikiCourses.WikiSpaces.com the meeting?
  • 24. 8- What agenda will the meeting follow? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 25. 9-Conducting Group Meetings What is the best time and place for the meeting? Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 26. 10- What physical arrangements need to be made for the meeting? #WikiCourses Conducting Group Meetings Mohammad Tawfik http://WikiCourses.WikiSpaces.com
  • 27. Announcing for the meeting The announcement of the meeting should answer the following questions … Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 28. • Why the meeting is being held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 29. • When the meeting starts and end? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 30. • Where the meeting is to be held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 31. • Who is going to attend? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 32. • What is going to be considered in the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 33. Conducting the Meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 34. 1- Start in time Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 35. 2- Start with ice-breakers Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 36. 3- Introduce the topics of the meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 37. 4- Assign a time keeper Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 38. 5- Assign a minutes’ taker Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 39. 6- Do not let talkative people take over Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 40. 7- Make sure tasks are clearly assigned Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 41. 8- Prepare what next meeting will discuss Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  • 42. 9- Finish in time! Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com