Strategic Sourcing Services Brochure Experient Canada

1. Tap into the
Source:
the Site
Sourcing Experts
at Experient
TH E S O U R C E F O R
I NTE G R ATE D M E ETI N G
AN D EV E NT S O LUTI O N S

2. TO HAVE A SUCCESSFUL EVENT
YOU NEED THE RIGHT SITE
Choosing the right Infinite Supply
Venue selection is comprehensive, accurate and easy with the extensive
venue in the right city Experient proprietary database of the best event facilities. Our site selection
system pinpoints hotels and facilities that fulfill your needs and summarizes
will help you draw
all critical criteria in an easy-to-read synopsis. Every detail needed to make an
attendees and produce informed decision is included, so you can find the perfect location for each
of your events. The end result is to help you control costs, manage risks and
memorable events well maximize your time – and please your participants.
within your budget.
Experient will find the OUR CH ECKLIST:
perfect location for Site Research
Review meeting objectives and organizational goals
your event, whether Analyze attendee demographics
Review event budget
your event is for 20 or Analyze event history
Consider audience pattern preferences
20,000. Our staff is Analyze comprehensive event agenda
Identify qualified venues
overflowing with proven
Check for best available rates
Evaluate airport lift
techniques and efficient
Initiate RFP
processes learned in Site Selection
Analyze RFP responses
our more than 35 years
Confirm venue capabilities match event needs
Prepare comparison matrix
of providing extensive
Make finalist recommendations
site selection services. Coordinate site inspections
Contract Management
Secure desired concessions
Integrate current “best practices” terms and conditions
Confirm applicable risk mitigation is integrated in final contract
Conduct quality control and industry expert review
Submit final approved contract
Track contractual milestones
Complete post-event analysis, client feedback, room block pickup
Prepare recommendations for subsequent event

3. Experient has the optimum
solution for each of your offsite
meetings regardless of size.
More than 1,100 corporations,
associations and government clients
rely on our services each year. In 2006
alone, we researched more than 22,000
facilities for 2,700 sourcing projects.
Cool and Refreshing
Our broad range of relationships with E X P E R I E N T is among the top room producers for
convention and meeting facilities, hotels Fairmont, Hilton, Hyatt, InterContinental, Marriott and
and suppliers around the world allows
Starwood hotels and places more than $875 million
us to get you the best prices and
in group room nights annually. Let us integrate your
awesome contracts. Negotiations
are streamlined through the use of needs with our collective purchasing power to help
Experient's electronically templated, you achieve the optimum combination of rates,
standardized contracts developed in terms and concessions.
partnership with most hotel chains. Vi s i t w w w. e x p e r i e n t - i n c . c o m t o d a y.
This exclusive service permits accurate
customization and significantly speeds
up the negotiation process.
Our experts track hotel prices and resources Completely Essential
and we use our volume buying power to Delivering the best room rate is only part of the job. Experient
get you the best room rates, using efficient works to get you the most extensive package of premium
processes, extensive reporting — public services and concessions, comfortable meeting rooms and
knowledge tools plus our private pool of ancillary space. We will also help you get a contract that is
essential information, including historical fully customized for your organization’s needs, designed
rates and customer feedback—and excellent to protect your group from potential liabilities and ensure
benchmarking practices. you have a great event.
Save time and money and get the best results.
Put the Site Sourcing Experts from Experient to work for you.

4. PUT THE POWER
B E H I N D
YOUR EVENTS
For more information on Site Sourcing or
any of our integrated meeting and event
solutions, please contact your Experient
representative or:
Visit: www.experient-inc.com
Email: mo.mackenzie@experient-inc.com
Phone:905.564.9797
w w w . e x p e r i e n t - i n c . c o m
119 James Young Dr., Halton Hills, ON L7G 5S1
© Experient Inc. 2010 EL04