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Project SPARTA Frank J. Monaco, CIO Chief Information Officer’s Role for an Important Information Technology Strategic Project

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DELIVERABLES G E N E R A L K I C K | O F F Validate Key Project Participants Best Practice Requirements Schedule Requirements Analysis Workshops Project Management Office and Administrative Setup WE B | B A S E D V I S I O N I N G W E B | B A S E D R E Q G A T H E R I N G ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Portal Focus Group (IT) Data Warehouse Focus Group (IT) HR Kick-off Meeting IT Kick-off Meeting Academic Kick-off Meeting Philanthropy Kick-off Meeting Finance Kick-off Meeting Phase I-Business Requirements Analysis Validation of HR Req. Validation of IT Req. Validation of Academic Req. Validation of Philanthropy Req. Validation of Finance Req. Focus Groups Review Req. Analysis Create Scripted Scenarios “ To-Be” Process Mapping WE B | B A S E D V A L I D A T I O N CLEAN UP Project Plan Shared Vision Process Maps & Scripted Scenarios Bi-Weekly Status Reports ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

DELIVERABLES Issue Web-Based & Hard Copy RFP to Short-Listed Vendors Prepare Vendor Scoring & Analysis ERP Vendor &Imp. Service Provider Proposals Due Vendor Proposal & Scoring Analysis Vendor Management Schedule Vendor Demonstrations Complete the RFP & Validate Findings with the PMO Develop Vendor “Short-List” Update Project Plan Demos Academic 1 Demos Philanthropy Demos Human Resources Demos Financial Demos Academic 2 ERP Vendor & Imp. Service Provider Analysis& Selection Updated Project Plan / Vendor Short-List Vendor Analysis Q & A Distribution of Proposals Demos Information Technology Final Vendor Selection & Contract Neg. Final Selection Bi-Weekly Status Reports RFP Phase I – Vendor Selection

Month 5 Month 1 Month 2 Month 3 Month 4 Month 6 ,[object Object],[object Object],[object Object],[object Object],[object Object],Phase I ,[object Object],[object Object],[object Object],[object Object],[object Object],Phase II

ImplementationRoad Map All systems are/will be accessible through the Pace portal – MyPace FINANCE SYSTEM & MyPace PORTAL June 2004 HUMAN RESOURCES SYSTEM January 2005 FINANCIAL AID SYSTEM- Phased Feb 2005 – Aug 2005 STUDENT SYSTEM Phased Mar 2005 – Sept 2005 PHILANTHROPY SYSTEM June 2008

PMO = Project Management Office Executive Sponsors and PMO Executive Sponsors Yvonne Ramirez, VP, HR Frank Monaco, CIO Finance Team Nicole Thompson Human Resources Team Pedro Figueroa Financial Aid Team Noel Whearty Pace PMO Carlton Murray Chris Elarde SCT PMO Patricia Stewart Student Team Maria Strzelcyzk Philanthropy Team Roch Kelly Technology Team Jerry Tarpey Frank Tramontano

Academic (Student) Functional Team (TL: John Sharkey) Philanthropy (Advancement/Alumni) Functional Team (TL: Rose London) Human Resources Functional Team (TL: Joyce Rindner) Finance Functional Team (TL: Len Sippel) Information Technology Functional Team (TL: Jerry Tarpey) SPARTA Steering Committee ,[object Object],[object Object],[object Object],Subject Matter Resources ,[object Object],[object Object],[object Object],Project Management Office Carlton Murray, ERP Project Leader Christopher Elarde, Asst. ERP Project Leader James Perrino, Project Managing Director Christopher Fevola, Project Senior Manager Michael Disarno, Co-Project Manager Hrishikesh Gohel, Co-Project Manager Susan Bsharah, Strategy and Change Management Lead Business Requirements Analysis / ERP Vendor and Implementation Service Provider Analysis and Selection Pace University Executive Council ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

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Gartner “Hype Cycle” for New ERP Systems * ,[object Object],[object Object],[object Object],[object Object],How good our old systems were at start Expectations/performance of actual ERP * Monaco Modified

MyPace Portal – Channels, Tabs, Email, Calendar, Groups The SPARTA System is comprised of Banner Core modules and third party applications that are front-ended by the Portal/Authentication systems and work together with a common database. Integrated Oracle Database LDAP, Single Sign On, Authentication, Security Profiles, CPIPs, Password Reset Workflow ePrint (Web Reports) Adirondack (Housing Software) TouchNet Payment Gateway-Web Payments Operational Data Store, Data Warehouse and SAS Report Library Access Other Third Party Software (e-procurement, Learning Management, etc.) Human Resources Finance Student Philanthropy Financial Aid Core SCT Banner Modules

Questions? Frank J. Monaco, CIO Chief Information Officer’s Role for an Important Information Technology Strategic Project

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