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MUNTINLUPA SCIENCE HIGH SCHOOL
                            ALUMNI ASSOCIATION

                                  MINUTES OF THE MEETING
                                       Created October 14, 2011




                                                                                  October 9, 2011
         Subject: Alumni Association 1st Council Meeting                Date :
                                                                                  (Sunday)
                    Menard Molina
         Meeting President, MSHS Alumni Class 2003
                                                                 Time : 10:00 AM
      Facilitator : Chairperson, MSHS Alumni Association
                    Initiative Committee
Minutes Prepared                                                         3rd Flr, MPH Room,
                    Menard Molina                             Location :
               by:                                                       MSHS
     Attendees : Class of 2002 Mel Molina
                    Class of 2003 Menard Molina
                                   JL Henson
                                   Mia Fernando
                    Class of 2004 Ricky So
                                   Randyh Laredo
                    Class of 2005 Andrei Evangelista
                    Class of 2006 Richard Casanova
                                   Ernest Calayag
                    Class of 2007 Cheng Magalino
                                   Tegie Dimasupil
                    Class of 2008 Niel Lopez
                                   Peter Jim Paa
                    Class of 2009 Lorenz Dela
                                   Din Evangelista
                    Class of 2010 Antholin Averion
                    Class of 2011 NONE
                    Associate Alumni       Marck Valderrama (Batch 2002)
                    Alumni Adviser         Mr. Edsel R. Umali

Meeting Agenda:        1.   Review of Last Meeting
                       2.   Official Batch Representatives
                       3.   Association By-Laws
                       4.   Alumni Executive Committee
                       5.   Committee Appointments
                       6.   Alumni Homecoming
                       7.   Next Steps
                       8.   Schedule for Next Meeting
                       9.   Committee Breakout Session


                             ACTION ITEM                                 REMARKS
The meeting commenced at 10:55 in the morning starting with the opening prayer and introduction
of the presiding officer of the meeting, Menard Molina.


                                                             Initiative Committee Minutes (092011) Page 1 of 4
1.   A quick recap of the meeting held on September 9 was
     done. The batch directory, alumni class representation
     and certification, proposed by-laws, and the
     membership fees were briefly discussed.

     The important items discussed last meeting was
     discussed to the attendees who were not present
     during the last meeting.

     The membership fees as stipulated on the last
     meeting were confirmed. Initial contribution, annual
     fee, and lifetime membership fee shall be Php 200 Php     (Please refer to the proposed initial
     100 and Php 2500 respectively.                            by-laws for definition.)

     A brief rundown on the classification of membership       Documents may be downloaded
     was also done.                                            online

2.   Certification of Representation per Batch had been        It has been decided that the
     confirmed by everyone in the meeting.                     attendees of the meeting are NOW
                                                               the official alumni class
                                                               representatives for their respective
                                                               batches.

     With the representatives confirmed, the Muntinlupa        As stated in the By-Laws, the batch
     Science High School Alumni Association COUNCIL has        representatives in attendance were
     been created.                                             declared as the official members of
                                                               the ALUMNI COUNCIL.

     With the ALUMNI COUNCIL creation, and the                 A document has been signed by the
     agreement of the attendees, the INITIATIVE                COUNCIL MEMBERS and has been
     COMMITTEE has been dissolved.                             submitted to Mr. Edsel Umali as
                                                               witness, and adviser of the Council.

                                                               All decisions to be made for the
                                                               Alumni Association will now be
                                                               decided by the ALUMNI COUNCIL as
                                                               headed by the Executive Committee.
3.   The Association By-Laws was discussed focusing on
     the major areas of interest in the document:              A copy of the proposed by-laws was
          Membership                                          handed to Mr.Edsel Umali (OIC for
          Alumni Council                                      Alumni Affairs – Alumni Council
          Executive Committee                                 Adviser).
          Term of Office
          Elections                                           No member contested on the
                                                               provisions in the by-laws regarding
                                                               the discussions points.

                                                               However, a separate committee shall
                                                               review and handle these matters and
                                                               propose amendments on the next


                                                           Initiative Committee Minutes (092011) Page 2 of 4
meeting.
4.   The definition, duties and responsibilities of the
     EXECUTIVE COMMITTEE were discussed.

     The table was opened for the nominations of voting
     for the CHAIRMAN, and 4 VICE-CHAIRMEN as stated in
     the By-Laws

     By unanimous decision, no other nominees were                As discussed in the by-laws, the
     given, and the appointed EXECUTIVE COMMITTEE                 EXECOM’s term of office shall be for
     were “appointed” by the COUNCIL:                             two years, with the provision of re-
          CHAIRMAN: Menard Molina (2003)                         election for 1 more term. (refer to the
          VICE-CHAIRMEN:                                         by-laws regarding this)
             - Melany May Molina (2002)
             - Gaylord Henson (2003)
             - Ricky So (2004)
             - Andrei Evangelista (2005)                          Other ex-officio members of the
                                                                  Executive Committee shall be MSHS
     Mr. Edsel R. Umali was appointed as the OIC for              Principal, Faculty President, and
     Alumni Affairs and shall also be part of the Executive       Immediate Past President of the
     Committee (as stated in the by-laws).                        Association.

     An ALUMNI COUNCIL Secretary & Liaison Officer was            Mia Rose Fernando will be the
     appointed by the CHAIRMAN                                    secretary for the COUNCIL Meetings
                                                                  and serve as the Liaison Officer of the
                                                                  COUNCIL.

5.   With EXECUTIVE COMMITTEE created, the SERVICE                Each Vice-Chair shall oversee a
     COMMITTEE were discussed by the COUNCIL                      service committee and shall be part
                                                                  of that committee.
     It was also agreed that any Alumni Member may join
     any service committee. But it is required for a
     COUNCIL MEMBER to belong to a committee.

     The Service Committees are as follows:                       Vice-Chairs for the Committees:
          Membership & Communications Committee                  JL Henson (MemCom)
          Programs & Promotions Committee                        Ricky So (Programs)
          Budget & Finance Committee                             Melany Molina (Finance)
          Constitution & Legal Committee                         Andre Evanglista (Consti)
          Nominations & Elections Committee

     Each COUNCIL MEMBER then selected the committees             Their names were listed by the VICE-
     they would want to join.                                     CHAIRS handling their respective
                                                                  committees

     The Tasks of each committee were briefly discussed.          Specific Tasks & Objectives of each
                                                                  committee shall be given to the VICE-
                                                                  CHAIRS during a special meeting of
                                                                  the EXECUTIVE COMMITTEE

7.   ALUMNI HOMECOMING general details were opened


                                                              Initiative Committee Minutes (092011) Page 3 of 4
for discussion.

     The Date shall be Last Week of February 2012
     Venue: MSHS Grounds
                                                              Everyone agreed with the exception
     A suggestion of having a morning activity first then the that the activity should only be until
     “celebration” during the evening was openly discussed before lunch for preparations for the
     by the council.                                          evening events. (it could be a
                                                              seminar, forum, or etc. sponsored by
                                                              the Alumni Association)

     An ad hoc committee was also suggested to handle         However, the committee of Ricky So
     the Alumni Homecoming.                                   was appointed to oversee the
                                                              homecoming instead. Ricky agreed to
                                                              do so and shall have a separate
                                                              meeting to discuss the details of the
                                                              homecoming. Other members may
                                                              help out in the planning & execution
                                                              of the homecoming

     For the FUNDS, discussions on how to raise funds for     Sir Edsel suggested to solicit from
     the association and for the homecoming took place.       possible honorary members (parents
          Homecoming Tickets should include                  of alumni, current or former
             (membership fee / initial contribution)          government officials, former faculty
          Lifetime Members should have free tickets for      etc.) – they would also be invited to
             the homecoming                                   the homecoming.

8.   The Next meeting was scheduleat on DECEMBER 3,
     2011 (Saturday) 2:00 PM at 3rd Floor MPH Room,           Council members were asked to bring
     MSHS                                                     food for sharing. This will be a kind of
                                                              Early Christmas Celebration for the
                                                              Council.


9.   The meeting was adjourned at 13:30 of the same day.




                                                          Initiative Committee Minutes (092011) Page 4 of 4

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Minutes of the meeting (100911)

  • 1. MUNTINLUPA SCIENCE HIGH SCHOOL ALUMNI ASSOCIATION MINUTES OF THE MEETING Created October 14, 2011 October 9, 2011 Subject: Alumni Association 1st Council Meeting Date : (Sunday) Menard Molina Meeting President, MSHS Alumni Class 2003 Time : 10:00 AM Facilitator : Chairperson, MSHS Alumni Association Initiative Committee Minutes Prepared 3rd Flr, MPH Room, Menard Molina Location : by: MSHS Attendees : Class of 2002 Mel Molina Class of 2003 Menard Molina JL Henson Mia Fernando Class of 2004 Ricky So Randyh Laredo Class of 2005 Andrei Evangelista Class of 2006 Richard Casanova Ernest Calayag Class of 2007 Cheng Magalino Tegie Dimasupil Class of 2008 Niel Lopez Peter Jim Paa Class of 2009 Lorenz Dela Din Evangelista Class of 2010 Antholin Averion Class of 2011 NONE Associate Alumni Marck Valderrama (Batch 2002) Alumni Adviser Mr. Edsel R. Umali Meeting Agenda: 1. Review of Last Meeting 2. Official Batch Representatives 3. Association By-Laws 4. Alumni Executive Committee 5. Committee Appointments 6. Alumni Homecoming 7. Next Steps 8. Schedule for Next Meeting 9. Committee Breakout Session ACTION ITEM REMARKS The meeting commenced at 10:55 in the morning starting with the opening prayer and introduction of the presiding officer of the meeting, Menard Molina. Initiative Committee Minutes (092011) Page 1 of 4
  • 2. 1. A quick recap of the meeting held on September 9 was done. The batch directory, alumni class representation and certification, proposed by-laws, and the membership fees were briefly discussed. The important items discussed last meeting was discussed to the attendees who were not present during the last meeting. The membership fees as stipulated on the last meeting were confirmed. Initial contribution, annual fee, and lifetime membership fee shall be Php 200 Php (Please refer to the proposed initial 100 and Php 2500 respectively. by-laws for definition.) A brief rundown on the classification of membership Documents may be downloaded was also done. online 2. Certification of Representation per Batch had been It has been decided that the confirmed by everyone in the meeting. attendees of the meeting are NOW the official alumni class representatives for their respective batches. With the representatives confirmed, the Muntinlupa As stated in the By-Laws, the batch Science High School Alumni Association COUNCIL has representatives in attendance were been created. declared as the official members of the ALUMNI COUNCIL. With the ALUMNI COUNCIL creation, and the A document has been signed by the agreement of the attendees, the INITIATIVE COUNCIL MEMBERS and has been COMMITTEE has been dissolved. submitted to Mr. Edsel Umali as witness, and adviser of the Council. All decisions to be made for the Alumni Association will now be decided by the ALUMNI COUNCIL as headed by the Executive Committee. 3. The Association By-Laws was discussed focusing on the major areas of interest in the document: A copy of the proposed by-laws was  Membership handed to Mr.Edsel Umali (OIC for  Alumni Council Alumni Affairs – Alumni Council  Executive Committee Adviser).  Term of Office  Elections No member contested on the provisions in the by-laws regarding the discussions points. However, a separate committee shall review and handle these matters and propose amendments on the next Initiative Committee Minutes (092011) Page 2 of 4
  • 3. meeting. 4. The definition, duties and responsibilities of the EXECUTIVE COMMITTEE were discussed. The table was opened for the nominations of voting for the CHAIRMAN, and 4 VICE-CHAIRMEN as stated in the By-Laws By unanimous decision, no other nominees were As discussed in the by-laws, the given, and the appointed EXECUTIVE COMMITTEE EXECOM’s term of office shall be for were “appointed” by the COUNCIL: two years, with the provision of re-  CHAIRMAN: Menard Molina (2003) election for 1 more term. (refer to the  VICE-CHAIRMEN: by-laws regarding this) - Melany May Molina (2002) - Gaylord Henson (2003) - Ricky So (2004) - Andrei Evangelista (2005) Other ex-officio members of the Executive Committee shall be MSHS Mr. Edsel R. Umali was appointed as the OIC for Principal, Faculty President, and Alumni Affairs and shall also be part of the Executive Immediate Past President of the Committee (as stated in the by-laws). Association. An ALUMNI COUNCIL Secretary & Liaison Officer was Mia Rose Fernando will be the appointed by the CHAIRMAN secretary for the COUNCIL Meetings and serve as the Liaison Officer of the COUNCIL. 5. With EXECUTIVE COMMITTEE created, the SERVICE Each Vice-Chair shall oversee a COMMITTEE were discussed by the COUNCIL service committee and shall be part of that committee. It was also agreed that any Alumni Member may join any service committee. But it is required for a COUNCIL MEMBER to belong to a committee. The Service Committees are as follows: Vice-Chairs for the Committees:  Membership & Communications Committee JL Henson (MemCom)  Programs & Promotions Committee Ricky So (Programs)  Budget & Finance Committee Melany Molina (Finance)  Constitution & Legal Committee Andre Evanglista (Consti)  Nominations & Elections Committee Each COUNCIL MEMBER then selected the committees Their names were listed by the VICE- they would want to join. CHAIRS handling their respective committees The Tasks of each committee were briefly discussed. Specific Tasks & Objectives of each committee shall be given to the VICE- CHAIRS during a special meeting of the EXECUTIVE COMMITTEE 7. ALUMNI HOMECOMING general details were opened Initiative Committee Minutes (092011) Page 3 of 4
  • 4. for discussion. The Date shall be Last Week of February 2012 Venue: MSHS Grounds Everyone agreed with the exception A suggestion of having a morning activity first then the that the activity should only be until “celebration” during the evening was openly discussed before lunch for preparations for the by the council. evening events. (it could be a seminar, forum, or etc. sponsored by the Alumni Association) An ad hoc committee was also suggested to handle However, the committee of Ricky So the Alumni Homecoming. was appointed to oversee the homecoming instead. Ricky agreed to do so and shall have a separate meeting to discuss the details of the homecoming. Other members may help out in the planning & execution of the homecoming For the FUNDS, discussions on how to raise funds for Sir Edsel suggested to solicit from the association and for the homecoming took place. possible honorary members (parents  Homecoming Tickets should include of alumni, current or former (membership fee / initial contribution) government officials, former faculty  Lifetime Members should have free tickets for etc.) – they would also be invited to the homecoming the homecoming. 8. The Next meeting was scheduleat on DECEMBER 3, 2011 (Saturday) 2:00 PM at 3rd Floor MPH Room, Council members were asked to bring MSHS food for sharing. This will be a kind of Early Christmas Celebration for the Council. 9. The meeting was adjourned at 13:30 of the same day. Initiative Committee Minutes (092011) Page 4 of 4