1. What’s in a List
More Fun Rich Features with SharePoint
2010 Lists

2. THANK YOU
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3. About Nedra
• Working with SharePoint since 2006
• MCTS
• Worked with the Department of Defense,
the aerospace and biotech industry,
entertainment and non-profit organization
• User Advocate
• Presently is the Senior Technical Consultant
at Perficient
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4. More About Nedra
• Co-Chair of SharePoint Saturday Los Angeles
• Co-Founder of the San Fernando Valley SPUG
• Western Regional Representative of Women
in SharePoint
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5. Why I decided to do this session
• We are familiar with the functionality of lists
in SharePoint 2007.
• The functionality is easy enough to find in
SharePoint 2010, once you learn to navigate
the ribbon.
• There are more features that are not used
because no one know about the feature or
how to use the features.
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6. Agenda
• Introduction
• The Ribbon
• More Options
• Calendar list more like Outlook
• Alerts
• Lookup Columns
• LARGE LISTS
• SharePoint Workspace
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7. • This session will take a deep dive in the SharePoint
2010 Ribbon and compare SharePoint list features
between versions 2007 and 2010.
• The presentation will highlight improvements in the
functionality of lists and how SharePoint 2007 list
function have been enriched.
• In this presentation new features of SharePoint 2010
lists will be explored such as calendar, lookup
columns, and the huge change in working with large
lists.

8. • Demo/Illustration of Ribbon
• The anatomy of the Ribbon
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9. The Ribbon - Browse
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10. The Ribbon – List Tools
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11. The Ribbon – List Tools
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12. The Ribbon – List Tools
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13. • DEMO
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14. More Options
• Create a new list has more choices
• Site Actions, has more Options
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15. List Features
Enforce Unique Value of a Column
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16. Enforce Unique Value of a Column
The comparison is case-insensitive, so
the values "hello world" and "Hello
World" are evaluated as equivalent

17. Enforce Unique Value of a Column
Supported Column Types
• Following is a list of column types that can be indexed
and for which unique column constraints are supported:
• Single line of text
• Choice field (but not multichoice)
• Number
• Currency
• Date/ Time
• Lookup (but not multivalue)
• Person or Group (but not multivalue)
• Title (but not in a document library)

18. Enforce Unique Value of a Column
Unsupported Column Types
• Following is a list of column types that cannot
be indexed and for which unique column
constraints are not supported:
• Multiple lines of text
• Hyperlink/Picture
• Custom Field Types
• Calculated Field
• Boolean (yes/no)

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20. Enforce Unique Value of a Column
• Other restriction on this feature can be
found here:
http://msdn.microsoft.com/en-
us/library/ee536168.aspx

21. Alerts
• Now in the Alert Me - there is a choice of
Delivery method
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23. • Demo
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24. • InLine Editing
– Choose whether an edit button on each row
should be provided. This button allows users to
edit the current row in the current view, without
navigating to the form. Inline editing is only
available on views that have their Style set to
Default.
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25. 25

26. Lookup Columns
• Relationship, enforces relations behavior
• Restrict Delete prevents the deleting of an
item that has other items connected to it =>
• This protects the associated lists
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27. Lookup Columns -Enforce Relationship Behavior
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28. Calendar list changes
• Can add in calendar interface
• Outlook like – works more like Outlook
• Mouse over events to see full event – call
out

29. Calendar - event toolbar

30. Calendar toolbar

31. What is a Large list
• [Define a large list]
• A list with more than 5,000 items.
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32. LARGE LISTS
• A word about indexing
– SharePoint will index less than 5,000 items, if
you have more
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33. • DEMO
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34. Daily Time Window for Large Queries
• A specific range of time established by your
administrator where you can see filters and
views without limitations that you see, i.e.
the limitation you see with newest results
warning.
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36. • The window will normally take place after
normal business hours so queries don’t bog
down the sites
• Also, a time to create indexes = >take other
actions with large lists
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37. Large Lists – more information
http://technet.microsoft.com/en-
us/library/cc262813.aspx

38. Here are the steps:
• Central Admin
• Choose Web Application
• General Settings
• Resource Throttling

41. SharePoint Workspace
• Allows you to take a list outside of a team
site
• Work with data offline, then sync
information when you reconnect to your
network
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42. Resource for SharePoint Workspace
• http://office.microsoft.com/en-
us/sharepoint-workspace-help/

43. Take Aways
• Review the new features
• Use one or two at a time – practice
• Find a real world solution