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HOSPIATL  MATERAILS MANAGEMENT WELCOME TO P.NAMBIAR MHA,PGDMM(IIMM)
NECESSITY  IS THE MOTHER OF INVENTION
ADVERSITY ,[object Object]
DEFINITION ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],TELF
THE CHANGING CORPORATION GLOBAL DOMESTIC REACH MASS CUSTOMIZATION MASS PRODUCTION PRODUCTS/SERVICES VIRTUAL INTEGRATION VERTICAL INTEGRATION OPERATIONS INFORMATION PHYSICAL ASSETS RESOURCES INTERDEPENDENCIES SELF-SUFFICIENCY STRUCTURE CHANGE STABILITY SOURCE OF STRENGTH FLEXIBLE STUCTURES STYLE EXTERNAL INTERNAL FOCUS THE WEB THE PYRAMID ORGANIZATION 21 ST  CENTURY 20 TH  CENTURY CHARACTERSTIC
21 ST  CENTURY 20 TH  CENTURY CHARACTERSTIC EMPLOYEES, FREE AGENTS EMPLOYEES WORKERS NO COMPROMISE AFFORDABLE  BEST QUALITY REVOLUTIONARY INCREMENTAL IMPROVEMENTS TO BUILD TO COMPETE MOTIVATION PERSONAL GROWTH SECURITY JOB  EXPECTATIONS INSPIRATIONAL DOGMATIC LEADERSHIP BOTTOM –UP TOP-DOWN STRATEGIES HOURS MONTHS INVENTORIES REAL-TIME QUARTERLY FINANCIALS
INTRODUCTION ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object]
Lowering Inventory  Reduces Waste Scrap Work in process inventory level (hides problems) Unreliable Vendors Capacity Imbalances
Lowering Inventory  Reduces Waste Scrap Reducing inventory reveals problems so they can be solved. Unreliable Vendors Capacity Imbalances WIP
Lowering Inventory  Reduces Waste Scrap Reducing inventory reveals problems so they can be solved. Unreliable Vendors Capacity Imbalances WIP
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
PHYSICIANS USER DEPT SUPPLIER MARKETING FINANCE MM
[object Object]
OTHERWISE WILL BE SENT TO JURRASIC PARK
QUALITIES FOR MM PERSONNEL ,[object Object],[object Object],[object Object]
WHY STORES  NEEDED? ,[object Object],[object Object],[object Object],[object Object]
Functions of Inventory ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Types of Inventories ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Inventory Related Costs ,[object Object],[object Object],[object Object]
HOLDING/CARRYING  COST Cost of money - The cost of capital to the company or, in some cases the "opportunity cost" or return that could be earned on the money by applying it productively elsewhere. The cost of money has ranged anywhere from 6% to 18% in the last 25 years. Obviously, cost of money has a very significant impact on investment strategy.
OBSOLESCENCE   ,[object Object]
SHRINKAGE ,[object Object]
TAXES ,[object Object]
INSURANCE   ,[object Object]
SPACE   ,[object Object]
MANPOWER ,[object Object]
RECORD KEEPING SYSTEMS ,[object Object]
MATERIAL HANDLING ,[object Object]
PHYSICAL INVENTORIES, RECONCILIATIONS ,[object Object]
TRANSPORTATION ,[object Object]
ENERGY ,[object Object]
ORDERING COSTS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
MM INTERVETIONS ,[object Object],[object Object]
1.COLLECTIVE PROCUREMENT ,[object Object]
2.EFFECTIVE INVENTORY CONTROL ,[object Object],[object Object]
3.PURCHASING ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
5.CARRYING COSTS ,[object Object]
6.LEAD TIME ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
DEFINITION
FOR HOSPITAL: ADMISSION PROCESS,REGISTARTION PROCESS,DISCHARGE PROCESS ETC.
The more time it takes to complete a product or service, the more handling, tools & equipment,   hand-offs and inventory, etc. is involved. As a result, the cost is certainly higher, while the quality of service is jeopardized. Eliminates waste because the more time it takes to complete a product or service:
7.BUFFER/SAFETY STOCK ,[object Object]
Use of Safety Stock ,[object Object],[object Object],[object Object]
Use of Safety Stock
[object Object]
[object Object]
CUSTOMER SERVICE LEVELS ,[object Object]
8.REORDER POINT
9.STOCK TURNOVER ,[object Object],[object Object],[object Object]
10.ECONOMIC ORDER QUANTITY
ECONOMIC ORDER OF QUANTITY (EOQ)
EOQ Model EOQ Order Quantity: Order quantity Annual Cost Holding Cost Curve Total Cost Curve Order (Setup) Cost Curve Optimal  Order Quantity (Q*) Minimum total cost
Minimizing EOQ Model Costs ,[object Object],[object Object],[object Object],[object Object]
EOQ: cycle inventory levels (graphical) Time Inventory Level Order Quantity (large Q) Time Inventory Level Order Quantity (small Q) Smaller Q    more orders, but lower inventory
BASIC ECONOMIC ORDER QUANTITY (EOQ): PRINCIPLES ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
EOQ Model Q = Number of pieces per order D = Annual demand in units for the Inventory item S = Setup or ordering cost for each order H = Holding or carrying cost per unit per year Annual setup cost = (Number of orders placed per year)  x (Setup or order cost per order) Annual demand Number of units in each order Setup or order cost per order = =  (S) D Q Annual setup cost  =  S D Q
EOQ Model Q = Number of pieces per order D = Annual demand in units for the Inventory item S   = Setup or ordering cost for each order H = Holding or carrying cost per unit per year Annual holding cost  = ( Average inventory level )  x ( Holding cost per unit per year ) Order quantity 2 =  (Holding cost per unit per year) =  (H) Q 2 Annual setup cost  =  S D Q Annual holding cost  =  H Q 2
EOQ Model Q = Number of pieces per order   Q* = Optimal number of pieces per order (EOQ) D = Annual demand in units for the Inventory item S = Setup or ordering cost for each order H = Holding or carrying cost per unit per year Optimal order quantity is found when annual setup cost equals annual holding cost Solving for Q* D Q S  =  H Q 2 2DS = Q 2 H Q 2  = 2DS/H Q* =  2DS/H
INVENTORY MODELS Two questions:  How  Much to order?  When  to order ?
Reorder Point (ROP) ,[object Object]
Reorder Point: Determining When to Order ,[object Object],[object Object],[object Object],[object Object]
Example  ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
CLASSIFICATION OF INV. ,[object Object]
ABC Analysis 10 20 30 40 50 60 70 80 90 100 Percentage of items Percentage of dollar usage value 100  — 90  — 80  — 70  — 60  — 50  — 40  — 30  — 20  — 10  — 0  — Class C Class A Class B
ABC Classification :  Guidelines
SELECTIVE INVENTORY CONTROL PROCUREMENT/HOLDING STRATEGIES NATURE OF SUPPLIES SOS(SEASONAL,OFF-SEASONAL) 8 PROCUREMENT STRATEGIES SOURCE OF THE MATERIAL GOLF(GOVT.,ORDINARY,LOCAL,FOREIGN) 7 LEAD TIME ANALYSIS AND PURCHASE STRATEGIES PROBLEMS FACED IN PURCHASING SDE(SCARCE,DIFFICULT,EASY) 6 TO  CONTROL OBSOLESCENCE CONSUMPTION PATTERN OF ITEMS FSN(FAST,SLOW ,NON-MOVING) 5 TO REVIEW THE INV.AND THEIR USES AT SCHEDULED INTERVALS VALUE OF ITEMS IN STORE XYZ ANALYSIS 4 SPARE PART MGT. CRITICALITY OF THE COMPONENT VED(VITAL, ESSENTIAL,DESIRABLE) 3 MAINLY TO CONTROL PURCHASES UNIT PRICE OF THE ITEMS HML(HIGH,MEDIUM, LOW) 2 TO CONTROL CONSUMABLES IN BUSINESS. VALUE OF CONSUMPTION ABC ANALYSIS 1 MAJOR USES BASIC PARAMETER TITLE S.NO.
DRUGS MANAGEMENT ,[object Object],[object Object],[object Object],[object Object],[object Object]
CATEGORISATION OF DRUG ITEMS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object]
CONTROLLING OF LIFE-SAVING DRUGS ,[object Object]
[object Object],[object Object],[object Object],[object Object]
CONSUMABLE MGT. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
CONTINUED: ,[object Object],[object Object],[object Object],[object Object]
EQUIPMENT MANAGEMENT ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
MANAGING EQPT. ,[object Object],[object Object],[object Object],[object Object]
END OF PART I

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Hospital Materials Management Guide

  • 1. HOSPIATL MATERAILS MANAGEMENT WELCOME TO P.NAMBIAR MHA,PGDMM(IIMM)
  • 2. NECESSITY IS THE MOTHER OF INVENTION
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  • 5. THE CHANGING CORPORATION GLOBAL DOMESTIC REACH MASS CUSTOMIZATION MASS PRODUCTION PRODUCTS/SERVICES VIRTUAL INTEGRATION VERTICAL INTEGRATION OPERATIONS INFORMATION PHYSICAL ASSETS RESOURCES INTERDEPENDENCIES SELF-SUFFICIENCY STRUCTURE CHANGE STABILITY SOURCE OF STRENGTH FLEXIBLE STUCTURES STYLE EXTERNAL INTERNAL FOCUS THE WEB THE PYRAMID ORGANIZATION 21 ST CENTURY 20 TH CENTURY CHARACTERSTIC
  • 6. 21 ST CENTURY 20 TH CENTURY CHARACTERSTIC EMPLOYEES, FREE AGENTS EMPLOYEES WORKERS NO COMPROMISE AFFORDABLE BEST QUALITY REVOLUTIONARY INCREMENTAL IMPROVEMENTS TO BUILD TO COMPETE MOTIVATION PERSONAL GROWTH SECURITY JOB EXPECTATIONS INSPIRATIONAL DOGMATIC LEADERSHIP BOTTOM –UP TOP-DOWN STRATEGIES HOURS MONTHS INVENTORIES REAL-TIME QUARTERLY FINANCIALS
  • 7.
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  • 9. Lowering Inventory Reduces Waste Scrap Work in process inventory level (hides problems) Unreliable Vendors Capacity Imbalances
  • 10. Lowering Inventory Reduces Waste Scrap Reducing inventory reveals problems so they can be solved. Unreliable Vendors Capacity Imbalances WIP
  • 11. Lowering Inventory Reduces Waste Scrap Reducing inventory reveals problems so they can be solved. Unreliable Vendors Capacity Imbalances WIP
  • 12.
  • 13. PHYSICIANS USER DEPT SUPPLIER MARKETING FINANCE MM
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  • 15. OTHERWISE WILL BE SENT TO JURRASIC PARK
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  • 21. HOLDING/CARRYING COST Cost of money - The cost of capital to the company or, in some cases the "opportunity cost" or return that could be earned on the money by applying it productively elsewhere. The cost of money has ranged anywhere from 6% to 18% in the last 25 years. Obviously, cost of money has a very significant impact on investment strategy.
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  • 41. FOR HOSPITAL: ADMISSION PROCESS,REGISTARTION PROCESS,DISCHARGE PROCESS ETC.
  • 42. The more time it takes to complete a product or service, the more handling, tools & equipment, hand-offs and inventory, etc. is involved. As a result, the cost is certainly higher, while the quality of service is jeopardized. Eliminates waste because the more time it takes to complete a product or service:
  • 43.
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  • 45. Use of Safety Stock
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  • 52. ECONOMIC ORDER OF QUANTITY (EOQ)
  • 53. EOQ Model EOQ Order Quantity: Order quantity Annual Cost Holding Cost Curve Total Cost Curve Order (Setup) Cost Curve Optimal Order Quantity (Q*) Minimum total cost
  • 54.
  • 55. EOQ: cycle inventory levels (graphical) Time Inventory Level Order Quantity (large Q) Time Inventory Level Order Quantity (small Q) Smaller Q  more orders, but lower inventory
  • 56.
  • 57. EOQ Model Q = Number of pieces per order D = Annual demand in units for the Inventory item S = Setup or ordering cost for each order H = Holding or carrying cost per unit per year Annual setup cost = (Number of orders placed per year) x (Setup or order cost per order) Annual demand Number of units in each order Setup or order cost per order = = (S) D Q Annual setup cost = S D Q
  • 58. EOQ Model Q = Number of pieces per order D = Annual demand in units for the Inventory item S = Setup or ordering cost for each order H = Holding or carrying cost per unit per year Annual holding cost = ( Average inventory level ) x ( Holding cost per unit per year ) Order quantity 2 = (Holding cost per unit per year) = (H) Q 2 Annual setup cost = S D Q Annual holding cost = H Q 2
  • 59. EOQ Model Q = Number of pieces per order Q* = Optimal number of pieces per order (EOQ) D = Annual demand in units for the Inventory item S = Setup or ordering cost for each order H = Holding or carrying cost per unit per year Optimal order quantity is found when annual setup cost equals annual holding cost Solving for Q* D Q S = H Q 2 2DS = Q 2 H Q 2 = 2DS/H Q* = 2DS/H
  • 60. INVENTORY MODELS Two questions:  How Much to order?  When to order ?
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  • 65. ABC Analysis 10 20 30 40 50 60 70 80 90 100 Percentage of items Percentage of dollar usage value 100 — 90 — 80 — 70 — 60 — 50 — 40 — 30 — 20 — 10 — 0 — Class C Class A Class B
  • 66. ABC Classification : Guidelines
  • 67. SELECTIVE INVENTORY CONTROL PROCUREMENT/HOLDING STRATEGIES NATURE OF SUPPLIES SOS(SEASONAL,OFF-SEASONAL) 8 PROCUREMENT STRATEGIES SOURCE OF THE MATERIAL GOLF(GOVT.,ORDINARY,LOCAL,FOREIGN) 7 LEAD TIME ANALYSIS AND PURCHASE STRATEGIES PROBLEMS FACED IN PURCHASING SDE(SCARCE,DIFFICULT,EASY) 6 TO CONTROL OBSOLESCENCE CONSUMPTION PATTERN OF ITEMS FSN(FAST,SLOW ,NON-MOVING) 5 TO REVIEW THE INV.AND THEIR USES AT SCHEDULED INTERVALS VALUE OF ITEMS IN STORE XYZ ANALYSIS 4 SPARE PART MGT. CRITICALITY OF THE COMPONENT VED(VITAL, ESSENTIAL,DESIRABLE) 3 MAINLY TO CONTROL PURCHASES UNIT PRICE OF THE ITEMS HML(HIGH,MEDIUM, LOW) 2 TO CONTROL CONSUMABLES IN BUSINESS. VALUE OF CONSUMPTION ABC ANALYSIS 1 MAJOR USES BASIC PARAMETER TITLE S.NO.
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Editor's Notes

  1. The analogy presented in this and the next four slides may help to illustrate the action of inventory in hiding problems.
  2. TC = AC + HC + OC + ShC
  3. Chapter 1
  4. Total acquisition cost is constant No shortage costs
  5. Where are the real issues? Other factors Obsolescence risks Scarcity Number of suppliers, location of suppliers Lead times Effects of warehousing Control: A – permanent ex: transaction bancaire B – weekly C – monthly, as needd (office supplies) Simplified with the avent of bar-coding