The CMO Survey - Highlights and Insights Report - Spring 2024
Smsvn pmp training_slides_chapter_2
1. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
REVIEW CHAPTER 1
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Why formal Project Management?
What is Project?
Reasons to start a project?
Portfolio?
Program?
What is Project Management?
What are 5 Process Groups?
Triple contraint of project management?
Contraints of project management?
Project Sponsor?
Project Manager?
Project Coordinator?
Project Expeditor?
Project Team?
Stakeholders?
PMO?
EEF?
2. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
CHAPTER 2: ORGANIZATIONAL INFLUENCES AND PROJECT LIFE CYCLE
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LET’S THINK AS A PROJECT MANAGER
3. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT
Organizational Cultures and Styles
Shared visions, mission, values, beliefs, expectations
Regulations, policies, methods, procedures
Motivation and reward systems
Risk tolerance
View of leadership, hierachy, authority relationships
Code of conduct, work ethic, work hours
Operating environments
Organizational Communications
Enterprise Environmental Factors
Organizational Process Assets
Lessons learnt from earlier projects
Templates, policies, standard operating procedures
Risk register
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4. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
Organizational Structure
Functional Structure
Projectized Structure
Matrix Structure
Week
Balanced
Strong
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5. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Functional Structure
Organization is grouped by areas of specialization
Project generally occur within a single department
6. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Projectized Structure
Entire company is organized by projects
Personnel are assigned and report to a project
manager
7. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Weak Matrix
Power rest with the functional manager
Power of project manager = coordinator or expediter
8. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Balanced Matrix
Power is shared between the project manager and
the functional manager
9. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Strong Matrix
Power rest with the project manager
It’s closed to projectized structure
10. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Composite
It’s rarely
11. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
ORGANIZATIONAL INFLUENCES ON PROJECT MANAGEMENT (CONT’)
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Key project-related characteristics of the major types of
organizational structure
12. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
THE PROJECT LIFE CYCLE
The project life cycle is the series of phases that a project
passes through from its initiation to its closure
All projects are divided into phases, and all projects, large or
small, have a similar life cycle structure:
starting the project ,
organizing and preparing ,
carrying out the project work
closing the project
Each phase has a defined endpoint
Example:
IT Project: Requirement -> Design -> Program -> Test ->
Implement
Construction: Feasibility -> Planning -> Design -> Production ->
Turnover -> Startup
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13. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
CHARACTERISTICS OF PROJECT LIFE CYCLE
Cost and staffing levels are low at the
start, peak as the work is carried out, and
drop rapidly as the project draws to a
close.
Stakeholder influences, risk, and
uncertainty, are greatest at the start of
the project. These factors decrease over
the life of the project.
Ability to influence the final
characteristics of the project’s product,
without significantly impacting cost, is
highest at the start of the project and
decreases as the project progresses
towards completion.
…or…
The cost of changes and correcting errors
typically increases substantially as the
project approaches completion.
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14. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
PROJECT PHASES AND THE PROJECT LIFE CYCLE
A project life cycle is a collection of project
phases that defines:
What work will be performed in each phase
What deliverables will be produced and when
Who is involved in each phase
How management will control and approve work
produced in each phase
A deliverable is a product or service produced or
provided as part of a project
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15. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
PHASE-TO-PHASE RELATIONSHIPS
There are three basic types of phase–to–phase
relationships :
A Sequential relationship : where a phase can only start
once the previous phase is complete
An Overlapping relationship : where the phase starts
prior to completion of the previous one (Fast tracking).
Overlapping phase may increase risk and can result in
rework .
An Iterative relationship : where only one phase is
planned at any given time and the planning for the next is
carried out as work progresses on the current phase and
deliverables
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16. SMSVN – PMP Training Course 2013 – Chapter 2 Prepared by Nam Trung - 05/07/2013
REVIEW
Organizational Influences on project
management?
Functional Structure?
Projectized Structure?
Week Matrix?
Balanced Matrix?
Strong Matrix?
Project Life Cycle?
Phase to phase Relationship?
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