The document provides tips for creating effective PowerPoint presentations with 3 main sections: fonts, text, and color. It recommends using large sans-serif fonts, limiting words per slide, and choosing colors carefully for contrast and readability. Sound, animation, images and charts should also be used sparingly. The slide layout and master can establish a consistent design that does not distract the audience with too many elements.
3. Font
Use large fonts. Small fonts are hard to read.
This is 18 point size font, too small font to read
This is 18 point size font, too small font to read
User 32 point size for optimal reading
Serif fonts are difficult to read on screen
Serif fonts are difficult to read on screen
Serif fonts are difficult to read on screen
Sanserif fonts are clearer
A
Sanserif fonts are clearer
PowerPoint Design
A
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4. Font
Italics are difficult to read on screen
Satyam is a leading global Satyam is a leading global
business and information business and information
technology company. technology company.
Normal or bold fonts are clearer
Satyam is a Satyam is a leading
leading global global business and
information technology
business and
company.
information
technology PowerPoint Design
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5. Font
Emphasize important words
Underlines may signify hyperlinks. Use colours
to emphasise
Use Upper and lower case for better readability
THIS IS ALL IN CAPITALS. SOME SAY IT IS MORE
DIFFICULT TO READ
This is not all capitals. Lower case letters are easier to
read.
Tip: Select text and clicking Shift+F3 toggles the text case between ALL
CAPS, lower case, and Initial Capital styles.
PowerPoint Design
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6. Font
Don’t user too many fonts. Limit it to2 or 3 in a
presentation
Empowering Associates Empowering Associates
• Nurturing Learning • Nurturing Learning
• Fostering Leadership • Fostering Leadership
• Improving Retention through • Improving Retention
Delight through Delight
• Too Many Color
PowerPoint Design
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7. Text
Too much text distracts your audience and can be
difficult to read
Original
As of December 31 2000, we managed total $18 billion in corporate
bonds for both John Doe’s General account and third-party institutional
investors. As ager for third party accounts, we have 12 portfolios, serving
more than 40 investors, which totalled approximately $2.6 Billion
Revised
Total assets under management: $ 18 billion in corporate bonds.
Third Party Accounts: $ 2.6 billion(12 portfolios, 43 investors)
PowerPoint Design
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8. Text
Too many words per slide?
How many word are you willing • About 20 words per slide
to read on one page? My thinking • About 8 lines or less (6 bullets)
is that the more words you have, • Keep wording brief
the less chance that your • Chick your spelling
audience will actually read them.
There are a total of sixty-eight
words on this page and that’s too
many. If you have read all this
please raise your right hand and
wave it in the air.
Thank you for reading this.
PowerPoint Design
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9. Color
Color evokes feelings. Color is emotional.
Colors can be divided into two general
categories: cool (such as blue and green) and
warm (such as orange and red)
Cool Colors Warm Colors
We can use these color to bring
We can use these color to bring attention or to some impotent
attention or to some impotent content. They tend to come out
content from design. Using on large are in
not recommendable
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10. Color
With the help of colour wheel we can choose
colour scheme
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11. Color
Secondary colors combining
any two adjacent primary
Primary Colors colors. These will be our
secondary colors
Secondary colors combining
any two adjacent primary
Secondary Colors colors. These will be our
secondary colors
those colors across from each
Complimentary other on a color wheel
Colors A complementary palette
gives maximum contrast.
PowerPoint Design
12. Color
Analogous colors are any
colors directly beside a
Analogous Colors given color.
on the color wheel.
Analogous colors are any
Double colors directly beside a
Complimentary given color.
Colors on the color wheel.
PowerPoint Design
13. Color
Colors have specific cultural connection
Same color will have different meanings in different
cultures
Western Europe China Japan Middle East
& USA
Danger, Anger, Joy, Festive Danger, Anger Danger, Evil
Stop Occasions
Sexual Arousal, Youth, Growth Future, Youth, Fertility,
Safe, Sour, Go Energy Strength
Caution, Honor, Royalty Grace, Nobility, Happiness, P
Cowardice Childish, Gaiety rosperity
Purity, Virtue Mourning, Mourning, Purity,
Humility Death Mourning
Masculinity, Strength, Power Villainy
Calm, Authority
Death, Evil Evil Evil Mystery, Evil
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14. Color
Choose Colours Carefully
Use contrasting colour
Light on dark colors Dark on light colors
Light on dark colors Dark on light colors
Dark on dark colors Dark on dark colors
Light on light colors Light on light colors
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15. Color
Use contrasting colour
Lots of people can't read this and even if
they could, it makes eyes hurt
Lots of people can't read this and even if
they could, it makes eyes hurt
people can't read this without any stress to
eyes
PowerPoint Design
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16. Sound
Be consistent and sparing in your use of
transitions and animations.
Use short clips (less than 10 sec)
Repeating sound transition can be annoying
Sound can be annoying
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17. Animation
Be consistent and sparing in your use of
transitions and animations.
Use animation to show steps in methodology
Step 1
Step 4 Step 2
Step 3
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18. Slide Background
Don’t use bright colour as slide backgrounds
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19. Slide Background
Don’t use noise background which makes difficult to
read
• Your text goes here • Your text goes here
• Your text goes here
• It is really difficult to • It is really difficult to
• It is really difficult
read read
to read
PowerPoint Design
20. Slide Master
Use slide master to format a background (if any), choose
fonts, specify text placement, and add images or design
elements that will appear on all slides. This step can make
or break your presentation’s look.
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21. Charts
Use appropriate charts
Pie charts. Used to show percentages. Limit the
slices to 4-6 and contrast the most important slice
either with color or by exploding the slice.
Sales
4th Qtr
3rd Qtr 9%
10%
2nd Qtr
23% 1st Qtr
58%
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22. Charts
Vertical bar charts. Used to show changes in
quantity over time. Best if you limit the bars to
4-8
6
5
4
Series 1
3
Series 2
2 Series 3
1
0
2002 2004 2006 2006
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23. Charts
Horizontal bar charts. Used to compare quantities. For
example, comparing sales figures among the four
regions of the company.
West
East
Series 3
South Series 2
Series 1
North
0 2 4 6
PowerPoint Design
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24. Charts
Line charts. Used to demonstrate trends. For
example, here is a simple line chart showing that our
sales have gone up every year.
6
5
4
Series 1
3
Series 2
2 Series 3
1
0
2002 2004 2006 2006
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25. Images and clipart
should support your communication objective.
DO NOT use an image as a space filler or
decorative
Images are increasing file size.
Most of common clipart will be seen many a
times by your audience.
Use .jpg and .gif format images for lesser file
size
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26. Images
Crop unnecessary part of the image
Compress images in document to reduce file size
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27. Images
Enlarging bit map cannot increasing image resolution
You can enlarge clip arts to any size without losing details
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28. Layout/Design
Too many elements on one slide will simply
distract your audience.
Use gridlines to align elements with a slide
Use Left alignment text and headings.
Use company logo continuously at same place
in presentation
Establish visual hierarchy.
Size implies importance.
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29. Layout/Design
Use gridlines to align elements within a slide
PowerPoint Design
30. Layout/Design
Repeat design elements on each slide: layout, color
scheme, and bullet style
Too many elements on one slide will simply distract
your audience
PowerPoint Design
31. Too many elements on one slide will simply distract
your audience
Too detailed Simplified
Delhi Mumbai Goa Delhi Mumbai Goa
January 11,532,234 14,123,654 3,034,564 January 11 14 3
February 1,078,456 12,345,567 16,128,234 February 1 12 16
March 17,234,778 6,567,123 16,034,786 March 17 6 16
April 16,098,897 10,870,954 7,940,096 April 16 10 7
May 8,036,897 10,345,394 14,856,456 May 8 10 14
June 16,184,345 678,095 4,123,656 June 16 0 4
July 8,890,345 15,347,934 18,885,786 July 8 15 18
August 8,674,234 18,107,110 17,230,095 August 8 18 17
September 4,032,045 18,923,239 9,950,498 September 4 18 9
October 2,608,096 9,945,890 5,596,096 October 2 9 5
November 5,864,034 478,023 6,678,125 November 5 0 6
December 12,234,123 9,532,111 3,045,654 December 12 9 3
PowerPoint Design
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Never, ever use more than two font styles on a single slide – in fact, I’ll correct that: don’t use more than two font styles in an entire presentation.
Never, ever use more than two font styles on a single slide – in fact, I’ll correct that: don’t use more than two font styles in an entire presentation.
Never, ever use more than two font styles on a single slide – in fact, I’ll correct that: don’t use more than two font styles in an entire presentation.
Never, ever use more than two font styles on a single slide – in fact, I’ll correct that: don’t use more than two font styles in an entire presentation.
Focus should be on the content, not on the presentation