Slides from a presentation given by Laura DeBaun, NEKLS Business Manager, at the 2011 KLA conference.

1. 2011 KLA Pre-Conference Is you library “at the table” Or “on the menu”? Laura DeBaun Library Services Consultant & Business Manager

2. ARE YOU. . .

3. “AT THE TABLE”

4. “ON THE MENU” REALITY PUBLIC LIBRARY

5. APPETIZER: WHO’S IN CHARGE? SALAD

7. TERMS OF ENDEARMENT Fiscal Year, Calendar Year Cash Basis, Cash Accounting Fund Accounting Carryover Revenue, Expense and Encumbrance GAAP (Generally Accepted Account Practices) GASB (Governmental Accounting Standards Board) Debits, Credits, Assets and Liabilities

9. BUDGET ENTREES *YOUR BUDGET *YOURS IN THEIRS

10. BUDGET ENTREES *YOUR BUDGET

11. MENU ITEM Your “taxing entity” thinks: There are lots of other “big pots” of money Friends, Foundation, etc. The truth: The core functions of the public library are a public responsibility. So, what are your library’s core functions?

12. (c) Bill Barnes & Gene Ambaum Unshelved.com Used with permission.

13. 2012 BUDGET ITEMS FUNDING FOR INTERNET SERVICE Kan-ed has uncertain future Need at least a T1 and most need more Minimal E-Rate E-book Services

15. BUDGET ENTREES *YOUR BUDGET IN THEIR BUDGET

16. MENU ITEM The Library Board is not experienced enough to develop a proper budget. REALLY!?! The Library Board and Director must: Understand state budget law Library law The budget timeline How the library budget impacts the city

17. WHAT THEY WANT AND WHEN Who is “they”? Do they want all your revenue sources? How detailed are the expenditures to be? In what format do they want the information presented?

18. http://www.da.ks.gov/ar/muniserv/BudgetDefault.htm

26. “OWN YOUR NUMBERS”* Know your stuff Know where “your” stuff is in “their” stuff Know how “your” stuff impacts “their” stuff Know why “your” stuff matters to and for the community *Quote from Alice Sizer Warren, Budgeting: A How-To-Do-It Manual for Librarians, Neal-Schuman Publishers, New York, 1998.

27. MENU ITEM(City Councils, Township Boards & District members) The library is NOT an essential community service. SAYS WHO?!? Public investment for entire community Serves ALL ages, education levels Serves more residents directly than police and fire department combined

28. BREAK

29. DESSERT *BE IMPORTANT TO THEM BROWNIES

30. http://icma.org/documents/ Final_Mgmt_Prsptv_Libraries_(gates).pdf

31. http://tinyurl.com/47u7zzx

32. http://tinyurl.com/42juob8

33. ARE YOU AWARE YOU SHOULD HAVE THE SAME BIRTHMARK? “Bummer of a birthmark, Hal” Gary Larsen – The Far Side cartoons

35. Facts About Your Library

37. TELL ME A STORY. . .

38. REALITY PUBLIC LIBRARY THE STORY . . . Reality Public Library saved taxpayers $1,318,600.00 in 2004. Current tax support of library is $19.49 per person Tax support of $19.49 per person returns $434.61 of services per person.

39. WHY BOTHER? Gives the library positive publicity Gives the City/Township positive publicity May help increase tax support. . . Reaffirms that the public library is a positive public service and important public investment for the community.

40. YEAR-ROUND EFFORT LIBRARY NEWSLETTER “GOOD NEWS VISITS” AT COUNCIL PACKET STUFFERS FOR COUNCIL OTHERS??

41. The Message What’s great about your library? 5 Quick Facts Develop a consistent message – Target Various Groups Use stories to illustrate the message

42. Targets of the Message Who do you know? Who do “they” know? Develop a contact information list

43. Police Chief is a cousin Daughter is in National Honor Society Serve on church committee with newspaper editor Best Friend on City Council Parents golf with the banker Husband volunteers with Parks & Rec Commission You volunteer at the hospital

45. Memorized!

46. "How To" tips http://tinyurl.com/45cfq3b

48. Key off your mission or vision

49. “NEKLS and its members libraries are leaders and innovators in providing exemplary library services ”

50. Use pictures (get releases), color, graphshttp://www5.oclc.org/downloads/community/librariesstackup.pdf

52. “Recent cost/benefit analyses using tools developed by business and industry suggest that public librariesoften outpace other sectorsin the efficient use of tax dollars.”* *Key Findings in Brief from the American Council of Libraries Council Report, Worth Their Weight: An Assessment of the Evolving Field of Library Valuation, www.actforlibraries.org

53. In the News Hold a political forum Be a factor in a political campaign Positive Publicity

58. AFTER DINNER *AT THE TABLE CONVERSATION

59. PRACTICAL IDEAS THINGS THEY DO Strategic Plan Budget Website Voter Registration Pet Licensing THINGS YOU DO Strategic Plan Budget Website Could you add? Could you add?

60. City/County Government Wall List City Council names and contact info Display a ward map of the City List City Administration contact info Pictures Meeting Dates Other Ideas?

61. “OFF THE MENU” REALITY PUBLIC LIBRARY

62. “AT THE TABLE”

63. Contact Information Laura DeBaun Library Services Consultant & Business Manager Northeast Kansas Library System 4317 W. 6th St. Lawrence, KS 66049 1-800-296-6963 ldebaun@nekls.org