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How I Command my
       Inbox
  (or at least try to)
Hi! I’m Bart.
I work at web agency Netlash.




        ... and a few other companies:
I get a fair amount of e-mail.
I get a fair amount of e-mail.


average: 300 / day
(without the spam)
300
actionable
  items
a day
If I spend 5 minutes
on each mail...

... then I would need 25 hours
 a day just for e-mail.
Actually...


My inbox is probably filling up
as we speak.
How I Command my Inbox
Stress!
This is how I cope.
How I Command my Inbox
This is how I cope.

(Based on the Inbox Zero strategy of Merlin Mann.
See: http://video.google.com/videoplay?
 docid=973149761529535925# )
DDARDD
DDARDD


Delete
DDARDD


Delete
Delegate
DDARDD


Delete
Delegate
Archive
DDARDD


Delete
Delegate
Archive
Respond
DDARDD


Delete
Delegate
Archive
Respond
Do
DDARDD


Delete
Delegate
Archive
Respond
Do
Defer
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
How I Command my Inbox
Delete
Lots of mails are just ‘FYI’.
Delete them at once.
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
How I Command my Inbox
Delegate
Send immediately to the right
 person.
With a clear ‘call to action’.
Delegate
You need to be able to trust
 the other person.
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
How I Command my Inbox
Archive
Don’t use folders.
Use a performant Search.
( *cough*Gmail*cough*)
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
Respond
If you can answer without
 extra work, do it.
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
How I Command my Inbox
Do
If you can do it immediately,
 do it immediately.
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
Defer
Get it out of your inbox.
Put it on a to-do list.
Plan it!
1. Delete

2. Delegate

3. Archive

4. Respond

5. Do

6. Defer
Extra advice
Handle things once!
Make snap decisions, or defer.
Use technology (filters).
Command your
   Inbox
Don’t let your inbox control you
Don’t keep it open.
Set fix intervals to handle e-mail.
Remember...
Remember...


Your inbox is a to-do list
 where other people can put
 items on...
Remember...


Your inbox is a to-do list
 where other people can put
 items on...


Unless you control it.
Good luck!
twitter.com/netlash
 bart@netlash.com
 www.netlash.com

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How I Command my Inbox