Evidentiary Item for Comp B of e-portfolio. Site study of a university's visual resource collection.

1. Visual Resource Collection at UC Santa Cruz

2. The Organization Special Collections and Archives Visual Resource Collection Unit Head periodic adds terms other jobs review of as needed as Unit Head database Catalogers

3. The Collection 350,000 35mm slides 8,000 glass lantern slides Purpose: “Slides and digital images in support of teaching and research” Interdisciplinary: Art History, Studio Art, General History, Science, Anthropology, etc. Open to all students and faculty

4. The Story It was the late 60s A perfect match: Wendell W. Simons Luraine C. Tansey A Slide Classification System for the Interdisciplinary Collections of Slides and Pictures

5. Encoding system with a call number N 750 A S031 S L M678 B B --- ----- -- -- ------ --- --- ------- --- --- 1 2 3 4 5 6 7 8 9 10 Punch cards CC Flickrbootload

6. Second stage of the classification system migration to online Trigger: Mainframe PCs Golden opportunity 3 catalogers, each with about 10 years experience collaborated to adapt existing system to relational database. Worked with programmer. Took < 1 year It was hard, but it was great to work as a team!

7. Freedom from the 81 char. punch cards Took opportunity to standardize terms Difficult because AAT not published yet Started with resources like: LCSH, Gazeteers, and TGM Eventually used LCSH, AAT for subjects but retained many Local Terms

8. Things to Love Relational database makes global changes easy In slide record, all are separately defined fields resulting in highly controllable searching

9. SlideCat, the Catalog

10. Faceted Classification System(front end view) Artists People Ethnic group Subjects Sites Countries Museums Styles and Periods Materials and Techniques Faculty/course list

11. with HierarchiesExample: Subject Types Subject Types – 4 deep - Subjects - Animals – Birds - Cranes - Plants - Corn - Objects - Arms and armor - Swords - Household utensils - Cups - Building types - Agricultural buildings - Barns - Public buildings - Fire stations

12. and Controlled Vocabularies Doc Sources AAT LCSH local TGN ULAN LCN and many more …

13. Notes Includes field for notes for catalogers Ex. Use Adolescence for Teen-age; search also under Puberty No RTs or Entry Vocabulary for users, but offers Keyword Search, Category Browse, and Search Form Local needs taken into account. Example: AAT – Gates local – Gates and Gateways

14. Vocabulary Terms Subject terms = 2700 Tribes/People = 800 Artists = 19000 People = 4700

15. Evolving system As the categories grow and become unwieldy, decisions are made about the hierarchies. Example: Animals Trend toward consolidation of resources as evidenced through UC Shared Collections in ARTstor

16. Front End Search supported by back end vocabulary and structure

17. Search Form

18. Sample Record (front end)

19. What’s Next? Odd time. Last year Art History made only 150 slides. Movement toward born digital and shared online collections Selecting and preparing records to upload to ARTstor