Time Management: How to Manage Time

Short Term Goals
Long Term Goals

Omnie Solutions (I) Pvt. Ltd.

 Planning.
 Priorities.
 Procrastination.


 Plan to do most imp thing first
 Sort out things (Use planners)
 Organize things, maximum problems can be solved by organizing
 Team Work – delegate work


 1st 2 hrs are the most effective hours. Plan most imp work at that time
 Start with the most important work of the day.
 Don’t schedule meetings for this time.


 It takes too much time.
 You don’t know how.
 You want to do it “perfectly.”

 Missed deadlines.
 Overlooked opportunities.
 Wasted time.
 Lost customers due to poor or slow service.
 Wasted money.
 Use right channel of doing the work


 Mention your daily tasks in the calendar
 Write dates for follow-up along with the task
 Include personal deadlines.
 Prepare your calendar for the entire month by 1st of every month
 Delete the completed tasks from your calendar


Just because you can do something easily doesn’t mean you should that
first.
Give priority to the task that is most Urgent.
Prepare a priority list on daily or weekly basis and update it regularly


Remember Ann Landers’s words:
People take advantage of you
only with your permission.
Think twice before making a commitment


 Do it- reply to those that need a reply immediately
 Defer it- scroll past the emails that can wait (you can flag up the ones you don't want to
lose track of, to remind you to reply later)
 Delegate it - forward emails that someone else needs to deal with
 Dump it - delete emails you don't need to respond to and those dealt with that you do
not need to keep
 Do not check mail in every 10 mins.
 Use Folders and apply rules so that you do not waste time on searching for mails
 Keep standard emails templates which can be used afterwards


Procrastination is the bad habit of putting off until the day after tomorrow what should have been done
the day before yesterday

Napoleon Hill
(American Author)

Procrastination creates:

Delay
Low achievement
Stress
Feelings of guilt
Problems with deadlines
Poor personal organisation
Ineffective planning


 Attempting too much.
 Not saying no.
 Incomplete information.
 Management by crisis, fire fighting.
 Interruptions.
 Meeting without agenda


It is a valuable management tool. It is also about change management. It
strengthens the role of the library (resource) in the organization. It can
demonstrate the librarian’s competence and improves the image and
visibility of the library.


 Goal must be concrete
 Goal must be measurable
 Goal must be in writing
 Goal must be achievable


 Steps required to achieve the goals.
 Prioritize.
 Set deadlines.
 List resources needed.
 Keep your eye on your goals.


 Beckwith’s Three Cornerstones of Planning
◦ 1. Predicting the future.
◦ 2. Decide what you want your future to look like.
◦ 3. Analyze the results.
◦ 4. Implement the plan.


 Read the market trend
 Analyze from results
 Refer to last year’s plans
 What dose the client desire?

 Write your vision statement.
 Share your vision with the participants.
 Then write the mission statement.

Remember to plan for alternative futures.


 Keep a check point for yourself, analyze the results
 Look for new ideas to help you achieve your goal

 Goals can never be reached without execution of plans
 Give a start to your ideas, every small step will contribute in your
success


 Ground Rules for effective time management
◦ Planning
◦ Organizing
◦ Prioritizing
◦ Multitasking
◦ Using effective ways to reduce effort
◦ Smart working
◦ Setting Target for yourself


Thank You!!

Presentation Created By:

Pallavi Chaudhary
(Sr. HR Executive)
D-108 IInd Floor, Sector 2, Noida-201301
Fax: +91-120-2442594
Contact: +91-120-2442591 / 92 / 93
E-Mail- info@omniesolutions.com
Web- http://www.omniesolutions.com/
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Time Management: How to Manage Time

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