1. Word Processing
Word Processing 1

2. What all the different parts mean
Title Bar Shows the name of your document, followed by Microsoft
Word. If you have not given it a name, Document 1 will
appear as the document name
Main menu This has options for you to choose from. Click on File and
bar the file menu will drop down
Standard Has a number of icons which can be clicked to give access to
toolbar frequently used commands
Formatting Has icons which let you change the way text looks, for
toolbar example bold, centre, underline etc
Main Is the area of the screen in which you type
window
Status bar Shows what page you are on and how many pages are in the
document
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3. Introduction to Word Processing
Welcome to Word Processing. This module will give you the skills you need to
create and edit documents. Some examples are shown below.
Title bar
Main menu bar
Standard toolbar
Formatting toolbar
Ruler
Task Pane
Status Bar
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Word Processing

4. Formatting Text
Once you have entered text, you can change the appearance to add emphasis . Lets look at the
different ways of formatting text:
Bold Italics Underline Highlighting Coloured Text.
• If you look at the formatting bar, • To change the style, click in the
you will see the current style, Style box and select the style
font and size required
• Click on the down arrows in • To change the font, click in the
each of the boxes and select Font name box
your choice • To change the size, click in the
Font size box
Style box Font name Font size
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Word Processing

5. Alignment
• You can centre and make
headings bold by selecting text
and clicking on the icons
• Notice how when an icon is
selected it looks pressed in – in
Word 2003 the background
changes to orange
• Select the text you want to copy
• Click the copy icon once
• Move the insertion point to
where you want the copy of the
text to appear
• Click the paste icon
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6. Tabs
Left margin Ruler Right margin
Default tab stops
• If you look at the ruler at the top
• Rather than using the spacebar
of your document, you will see
to line up text
default tabs stops, placed every
in columns, press the
1.27 cm (½”)
Tab key
• If you can’t see the ruler from
• This will line up the insertion
the View menu select Ruler
point with the next tab stop
Practice using your tab key to line up text to Tabs Help To
produce something similar to the example on the Line Up Text
right. And Create Neat
Columns Of Text
Or Numbers The End
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7. Bullets
• Method 1 • Method 2
– Click on the Bullet icon – Type in your list
– Type in your text – Highlight the list
– Every time you press – Click the Bullet icon once
Enter a new bullet will – Bullets will appear at the
appear beginning of each
– Press Enter after the last highlighted line!
bulleted item and click the
Bullet icon again to switch
it off
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8. Cut, Copy & Paste
• Select the text you want to copy
• Click the copy icon once
• Move the insertion point to where you
want the copy of the text to appear
• Click the paste icon
• Select the text that you want to
move
• Click the Cut icon once
• Move the insertion point to where
you want the text to be moved to
• Click the Paste icon
NB; if moving a block of text, check to make sure the spacing between paragraphs is consistent!
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Word Processing

9. Headers & Footers
• Open the View menu and • You can type in text
select Header and Footer • To insert a page number
• The Header and Footer click on the page number
toolbar appears: icon
• The cursor will be positioned • You can line up text using
in the header area the default tabs or set your
• To move to the Footer area, own
click on the Switch between • Click on Close to go back to
Header and Footer button your document
Insert file Insert page Insert Date Switch between
location etc number Header and Footer
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10. Inserting Clip Art
• From the Insert menu, select
Picture then ClipArt
• A ClipArt pane appears
• Type in a keyword then
click Go
• Thumbnails of pictures will
appear
• Click on one you like – it will be
inserted into your document
• You can manipulate clipart the
same way as pictures
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11. …Resizing Clip Art
Re-sizing Clip Art
•When you select a clip and
it is inserted onto the page
it will often appear much
larger than you require.
Sizing handles appear at
the corners and along the
edges of the clip.
• You can resize it by
clicking and dragging its
sizing handles.
• To keep the image in
proportion drag and resize
using the corner handles.
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12. Page Layouts (Orientation)
• To change the page size
open the File menu and
select Page Setup
• Click on the Paper tab
• Select the paper size
required
• To change to landscape,
click on the Margins tab and
select Landscape
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13. Spell Check
• Click on the Spellchecker
icon or press the F7 key
• Word will scan your
document - as soon as it
finds a word it does not
recognise, the following
dialogue box appears
• Click on Change or Ignore as
appropriate
• You can also right click on a
word and a shortcut menu
will appear – if the correct
word appears, select it
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14. Proof Read
• You should always proofread
your work
• The spellchecker will not tell
you if you have used the
incorrect version of a word
(eg their instead of there or
form instead of from)
• It will not tell you if you have
missed out any text
• You should also check layout
and presentation
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15. Preview a Document
• This is an example of a
document being previewed.
• To close the preview,
click on close on the Print
Preview Toolbar
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16. Print a Document
• Having proof read and
previewed your
document, you can
now print it by going to
By selecting the
the Print on the File option you want,
you can print all
You can change
the number of
menu. the pages in the
document, the
copies you want
to print out by
current page you entering the
see on screen or amount in the
certain pages box
only
• Alternatively, you can
click on the Print Icon
on the Standard
Toolbar
Then click on OK
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