Referenced: www.p6academy.com Source: http://coll15.mapyourshow.com NYU Langone Medical Center went live with a systems upgrade in order to deploy capital more effectively. With over 1,000 beds, 6 million sq. feet and a multi-billion dollar capital plan the Medical Center needed to streamline their construction project management processes and enhance their integration between their project and financial systems for superior planning and execution across their entire portfolio. To achieve this objective they engaged with Enstoa to deploy Primavera Unifier, integrate PeopleSoft with Unifier, launch a change management program and execute an extensive end user adoption/ training program. The Medical Center went through a transformative process in order to produce substantial cost savings, improve their quality of service, and mitigate risks with project execution.

1. REMINDER
Check in on the
COLLABORATE mobile app
How NYU Langone Medical Center
is Modernizing Processes
Prepared by:
Jordan Cram
CEO
Enstoa
Session ID#:
@enstoa

2. Agenda
■ Introducing Enstoa
■ NYU Langone Medical Center Introduction
■ The Business Needs of the Medical Center
■ Plan
■ 1:1 Interview Findings
■ Primavera Unifier Implementation
■ Q&A

3. Primavera Unifier and Enstoa
Healthcare | Higher Education | Energy & Resources | Construction | Power & Utilities | Infrastructure | Real Estate | Retail
125+
years of experience
40+
clients served
90
day Sprint™
Primavera P6 Team Member

4. Healthcare Capital Projects
Delivery
NYU Langone Medical Center Business Needs

5. Speed in Delivering Clinical Solutions
Evaluate more clinical delivery options, complete
projects with reliable scope and timeliness,
manage inevitable scope change.

6. Resource Efficiency
Eliminate time lost to separate data silos, manual
processes, duplication of data, multiple sources of
the truth.

7. Design and Construction Collaboration
Support vendor contract adherence and consistent
vendor management across projects.

8. Governance and Audit Compliance
Enforce compliance with procedures and provide
drill-down clarity into bids, PO’s, change orders,
and invoices.

9. Decrease Key Personnel Turnover Risk
Minimizes impact of turnover through process
automation, standardization, and development of
centralized project database

10. Regulatory Compliance
Automates reporting aligned with government
requirements.

11. 1:1 Interviews
In March 2014, Enstoa conducted over 70 interviews with representatives across
departments at the Medical Center.

12. 1:1 Interviews
Clinical Engineering
Environmental Health & Safety
External Vendors
Facilities Operations
Finance & Administration
General Counsel
Internal Audit
Kimmel Program
MCIT
RED+F Project Support Office
Real Estate and Housing
RED+F Fin & Admin
Risk Management
Supply Chain Management
Project Planning, Design & Construction

13. ■ A streamlined system
■ Take the noise out of
the transactions
■ No more dual
approvals
■ Processes unburdened,
documented and
understood

14. Modernize

15. Project Scope Overview

16. Oracle Primavera
■ Visibility Across the
Entire Lifecycle
■ Automated Processes
with Easy-to-Use
Workflows
■ Integrated with
Analytics and ERP

17. Unifier Business Process
■ Drives standardization across the organization
■ Provides transparency of project activities and cost position
Purpose-built Business Process Automation
 Business Process = Form + Workflow

18. Project Cost Sheet
A breakdown of the project by codes often called the WBS (work
breakdown structure) form the ROWS of the Project Cost Sheet
<<< Columns >>>
R
O
W
S
Across the top are the
COLUMNS usually having the
same name as each BP

19. Holistic Cost View of a Contract
Unifier provides a holistic cost view of a contract with its Query Based
Tabs that show cost records related to the Contract, including:

20. Automatic Cash Flow with P6 Integration
Many clients integrate Unifier with P6 to automatically pull in dates,
which can drive the calculation of s-curves for forecasts

21. Panoptra

22. Project Summary Report
Audience:
Portfolio managers, project leadership,
business unit managers, internal clients
Purpose:
One-line project summary of whether projects
are within budget and on schedule. Red,
yellow, green highlights indicate variance
levels.
Use:
Emailed or printed and delivered to
senior management to convey project
schedule and cost status. Also used in
PM review meetings if Project Managers
oversee multiple projects.

23. Executive Project Status Report
Audience:
Project managers, senior management,
executives
Purpose:
Portfolio view by project of project health
(cost and schedule). High level summary on
cost and schedule with trending indicators.
Use:
Used in project coordination and status
meetings. The report is also highly
formatted and suitable to distribute via
email or hardcopy to management.

24. Vendor Performance
Audience:
Contracts and procurement team, PMO,
project portfolio management
Purpose:
A snapshot of how vendors have performed
over time across various projects. View
vendor loading to understand workload
distribution.
Use:
Used in the bidding phase to evaluate
historical performance and current project
loading. Also used periodically to
analyze how vendors are performing
across the portfolio.

25. Q&A
We appreciate your feedback and insight