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1. Collaborative CPM Scheduling System in
the Waste Water Treatment Industry
Presenter:
Jake Campbell
of
Envision Consultants, Ltd.

2. METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO
• The District is located primarily within the boundaries of Cook County , Illinois . The
District serves an area of 883 square miles which includes the City of Chicago and
125 suburban communities. The District serves an equivalent population of 10.35
million people; 5.25 million real people, a commercial and industrial equivalent of 4.5
million people, and a combined sewer overflow equivalent of 0.6 million people. The
District’s 554 miles of intercepting sewers and force mains range in size from 12
inches to 27 feet in diameter, and are fed by approximately 10,000 local sewer
system connections.
• The District owns and operates one of the world’s largest water reclamation plants, in
addition to six other plants and 23 pumping stations. The District treats an average of
1.4 billion gallons of wastewater each day. The District’s total wastewater treatment
capacity is over 2.0 billion gallons per day.
• The District’s seven modern water reclamation plants provide excellent treatment for
residential and industrial wastewater, meeting permitted discharge limits virtually at
all times. The treatment process is protected by a pretreatment program to guard
against hazardous substances and toxic chemicals. These are strictly regulated
pursuant to federal and state requirements. The District routinely monitors all
industries and non-residential sources to assure that wastes are disposed of in an
environmentally responsible and lawful manner.

3. Request for Proposal
The District issued a Request for Proposal in May of 2010 for the following services:
• Provide licenses and software for the latest version of Primavera construction scheduling
software.
• Provide hosting of system on a web site for five years.
• Provide licenses and software for evaluating schedule claims.
• Develop a solution to provide easy and secure access to the District, their consultants, and
contractors over the internet.
• Transfer schedules of open contracts from current system to new system.
• Assist in the development of a process to build, submit, and review contract schedules.
• Write Construction Specification Institute (CSI) 2004 format specifications for the proposed
scheduling system and for the submittal of scheduling claims.
• Provide training and support services.

4. Proposal Submission
To fulfill the requirements of the proposal, Envision submitted the following:
• Envision is a Woman Owned Enterprise (WBE) that is an Oracle Gold Partner and Primavera
Reseller that was able to sell licenses to the District. The sale of the licenses also counted
against the minority/disadvantage goals of the project.
• Envision has been a partner with Loadspring Solutions for over five years. Loadspring was
able to provide the latest in secure infrastructure technology that the District required.
• Envision has a long history of providing clients with CPM schedule reviews, time impact
analysis, claim delay mitigation and schedule development.
• Envision would review the current roster of ongoing projects that the District was currently
undertaking and provide a scorecard on what projects need to be transferred.
• Envision would work with the District to provide a Procedure Manual to define and provide the
correct process for accessing Primavera P6 as well as using it in the manner required.
• Envision would write the new specifications by combining the functionality of Primavera P6
with the Construction Specification Institute (CSI) 2004 format.
• Envision is an Oracle University partner and has certified trainers that would be used for the
training and support role.

5. Project Plan
• Envision was awarded the project on February 3, 2011.
• Review and assess current District CPM Specifications.
• Review current District Primavera instance.
• Define District security access levels and requirements.
• Develop Primavera P6 needs assessments and license model for the next 5
years.
• Acquire Loadspring Solutions contract.
• Develop Primavera P6 user role definitions and responsibility matrix.

6. Configure Network Infrastructure
• Loadspring Solutions Hosting Environment
• Springboard User Interface
• 24/7 365 days a year access
• 24/7 365 days a year support
• Secure SSL Site
• Multiple Daily Backups
• Set list of applications to support

7. Establish Team Acceptance and Buy-in
• Define Security Policies
• Create Roles
• Document Communication Overlap
• Establish Common “Goals”
• Compromise’s will be made
• Custom Reports Improve Acceptance

8. Coordinate Special Interest Group
• Define Security Policies
• Create Roles
• Document Communication Overlap
• Establish Common “Goals”
• Compromise’s will be made
• Custom Reports Improve Acceptance

9. Establish Team Acceptance and Buy-in
• Provides Positive Corporate Energy
• Assists in Cross Training Users
• Develops Communication
• Creates Forum for New Ideas
• Reinforces Policy and Procedures
• Serves as a Self-Help for New Users

10. Hosting Environment
• Remote access to all project team members 24/7, 365 days a year.
• Collaborative platform facilitates quick and informed decision making.
• Built in Robust Security Infrastructure.
• Provides full data center redundancy sites – East Coast & West Coast.
• Reduces dependency on internal IT department/s.
• Hosts over 60 project management software applications and supports over
25,000 users from more than 800 companies. Most widely used hosting
platform in the Construction industry.

11. Oracle Primavera P6 Version 7
Advantages over the current Primavera P3
instance:
• P6 is running on an Oracle 10g platform
database. P3 uses the old and outdated
Btrieve database.
• P6 is an Enterprise Web enabled tool,
whereas P3 lacks these capabilities.
• P6 Web Dashboard provides senior
managers with multiple views on project
performance statistics without having to learn
the software mechanics.

12. Contract Specifications
• Requires contractor to deploy a dedicated Scheduling Engineer with 1-5 years
of Construction Scheduling experience and working knowledge of Primavera
P6. Two verifiable references on experience required for the District approval.
• Requires schedule structure be compatible with the District’s hosted system.
• Requires a 90-day as planned submittal as well as a Final as planned
submittal.
• Requires the contractor to enter the Project Schedule in a “Live” computer-
based Oracle Primavera P6 platform pre-configured by the District and its
consultants.
• Updates to the schedule will be performed after the last working day of the
Contract payment period.
• Provide a detailed schedule narrative incorporating District mandated topics.

13. Extension of Time Specification
• Contractor is required to submit a TIA within 10 days of impact or identified
change.
• Contractor’s TIA to be based on Contemporaneous schedule updates. Any TIA
based on “As Planned” vs. “As Impacted” will be rejected.
• Contractor responsible to identify any critical concurrent delays caused by the
contractor in the TIA.
• Evaluations and calculations shall comply with the following Recommended
Practices published by the Association for the Advancement of Cost
Engineering, International: Recommended Practice No. 29R-03, Forensic
Schedule Analysis, MIP 3.4 Observational/ Dynamic/Contemporaneous Split
approach. The Contractor shall use MIP 3.4 when evaluating delays.

14. Security Model

15. Enterprise Project Structure

16. Organizational Breakdown Structure

17. Required Activities

18. Global Calendars

19. Global Activity Codes
• RESPONSIBLE PARTY (MWRDGC GLOBAL)
• STAGE (MWRDGC GLOBAL)
• AREA (MWRDGC GLOBAL)
• CSI CODE (MWRDGC GLOBAL)
• PAY ITEM (MWRDGC GLOBAL)
• NON-STANDARD CALENDAR (MWRDGC GLOBAL)
• CHANGED (ADDED/DELETED) WORK (MWRDGC GLOBAL)
• TIME RELATED CLAUSES (MWRDGC GLOBAL)
• DELAY (MWRDGC GLOBAL)

20. Global Layouts

21. Key Factors to Success
• Top down support of the District.
• Consistent training across all parties.
• Consistent enforcement across all parties.
• Seek continuous feedback from project stakeholders.
• Adjust implementation plan as necessary.

22. Questions?