Adobeconnect booking system

1. University Carlos III of Madrid BookingRoomswith Adobe Connect Francisco Cruz Argudo email: paco@di.uc3m.es jabberid: paco.di.uc3m.es@rediris.es Sip: 518786@uc3m.es renum:34916248786

2. Index OurSolution: MrBosy Description Features Technology Adobeconnect & MrBosy Ourexperience Use Cases Software License Roadmap

3. OurSolution Mr. Bosy (Meeting RoomBookingSystem)

4. MrBosy: Description Booking & managementsystemunderadobeconnect WWW interface Solvessome of the Adobe Connectlimitations ThesystemallowsuserstoaccessAbodeConnect in aneasy and intuitiveway, withoutanykind of mediation Thesystemallowsustooffer AC like a universal service (staff, teachers, students,….) Onlyauthorizedusers can book a meeting. InternalUsers (staff/teachers) LDAP authentication FederatedAuthentication (Spanish NREN SIR) Itispossibleto invite othersusers (internal and external UC3M users) Students and externalusers (onlyby invitación) They can notmake a reservation Thesystemcreatesanaccountforthesesusers and onlyforthismeeting (whenthemeetingfinishedusers are deleted) FederatedAuthentication (Spanish NREN SIR) Itispossibleto define externaluserslike “permanentusers” Supportserveralprofiles (administrator, translator,…)

5. MrBosy: features I Works in a federatedauthenticationenvironment Uses standardattributeslike: CommonName, eduPersonAffiliation Internal and Authorizedusers Thesystemallows book a meetingby calendar show theavalilabilityfor a given date and time invite bothinternal and externalusers confirmtheattendance Show theusers’smeeting (my meeting calendar) Addusersby .csvfile Define the role of eachparticipant (Adobe Connect role) Multilenguagesupport (now: spanish, english, valencia) Cancel and modify a meeting closethemeeting (when time expire) An email issendingtoeachuser (login and passwordforexternalusersiftheydon’thave SIR access)

6. MrBosy: features II Externalusers Receivean email with a validlogin and passwordforthismeeting (iftheydon’thave SIR access) Whenthemeetingisoverthesystemdeleteallexternalusers Change AC username Changepassword Confirmattendance Translator Translatethesystemto a new language

7. MrBosy: features III Administrator Knowsallthemeetings in thesystem Availabilityweektable Toeachmeeting Date and time Number and Identification of participants Systemconfiguration Number of roomsavailable LDAP BBDD AC parameters (server name, login, passwd, recording folder, DDBB, ..) Languages and usersmanagement Statictics: start date-end date Number of meeting (graph) Numbrer of internalusers (graph) Number of externalusers (graph) Numbers of hours (graph) Allinformation (text)

8. MrBosy: Tecnology Developmentunder PHP 5.0 MySQLlikeDatabase Apache like Web server Support browsers: Firefox Opera Chrome Internet Explorer Safari Runningwith 7.0, 7.5 and 8.0 Runningwith Linux and windows server 2008

10. Ourexperience TheservicestartedNovember of 2009 The AC users Great successbecausetheydon’taskusanything. Selfservice The new AC users Training cousers (AC and mrbosy) Supportmeeting (first 5 minutes) Usedthe multimedia rooms Some figures 2010 Meetings: 363 hours: 889 Internalusers: 958 Externalusers: 256 2011 (1-1-2011/29-04-2011) Meetings: 164 Hours: 321 Inrternalusers: 659 Externalusers: 371

11. Use Cases Researchgroups (national and international) Inter-universitymaster E-learning and tutoring Congress Thesispresentations Helpdeskpforlibraryusers Internal and externalmeeting at computerservice

12. Software License Under LPUC3M v 1.0 Agreementbetweenbothinstitutions UC3M can install and cofingure (remote) thesystem Instalationcost Universitiescooperating in theproject Universidad Politecnica de Valencia OpenIDsupport Translationto Valenciano

14. Nextversion 2.3 (June 2011)

15. Fixbugs

16. Configurable open meetingbasedon

17. CommonNameattribute

18. eduPersonAffiliationattribute

19. Betterstatistics

20. AC Recordingmanagement