TUTORIAL 2/2 (of the second part) ECLAP 2012 Conference, IPR management, IPR wizard, groups and aggregations

ECLAP 2012 Conference http://www.eclap.eu

TUTORIAL 2/2
ECLAP 2012 Conference
Demo
P. Bellini, M. Paolucci
Email: info@eclap.eu

May 2012, Florence, Italy 1

 How to edit basic group information (description,
select the main page type, body, etc.)
 How to set the public/private wall
 How to set featured content
 How to manage objects


 How to upload single & multiple files
 How to update a content
 How to change content preview
 How to change content metadata
 How to assign and change IPR information


 How to report a bug
 How to create a playlist
 How to create a collection
 How to annotate a video/audio/image
 How manage your subscriptions


 Upload content
 Update content
 Change a content icon
 Change content metadata
 Edit User Profile


1. Select menu or right block “Create New Content”
2. Pay attention to select the correct metadata language (default is the language
currently set)
3. Enter metadata, press the “+” icon to add more fields, the “trash” icon to remove a
field, the fields marked with “*” are mandatory
4. Indicate the correct Worflow (test for testing)
5. Select the taxonomy nodes associated with the content (Press Ctrl for multiple
association)
6. Select the groups where the content is associated (Select your group)
7. If one or more groups are selected the content can be marked as public/private (if
private, some access restrictions can be set via IPR Wizard)
8. Select the language used in the content (if applicable), it is mandatory for texts
9. Select the files to be sent, in the dialog multiple file selection is allowed (pressing
Ctrl/Shift)
10. For each content selected a different Title can be set (all the other metadata is
shared)
11. Select the terms of use acceptance,
12. Start uploading
13. See upload progress and processing progress in the right block

May 2012, Florence, Italy

1. Make a search or select “My Content” in the
content block to find the content to update
2. Select “Edit Object” in the Actions menu
3. In the “Update resource” section, change the
content language (if needed)
4. Select the new file
5. Press Update
6. The content is updated


3. In the “Change Icon, preview” section select the
image preview to use
4. Upload it,
5. The image is automatically scaled


3. In the “Modify and Enrich Multilingual Metadata”
section select “Edit Metadata”
4. Change one or more metadata
5. Select “Apply changes”
6. Select “Close Metadata Editor session”


 Select the menu “Edit
my Profile”
 Fill in the forms
especially set your
Affiliation
(“Specialization and
Job”) AVAILABLE
ROLES
 Standard user role: (only admin):
 Authenticated user
 If you need more
permissions:
 you can ask to the site
administer

 Assign a license to your content (mandatory for
EUROPEANA)
 Assign a provider licensing page (an Eclap Portal
page in which you can add licensing information)
 Assign the permissions on content access on the
ECLAP Portal (es: content public, content
accessible only to DSI educational users, etc.)


 Not all users can modify the IPR on the content
 Who can do this?
 A registered user who has:
 Set his/her affiliation on the user profile (es: DSI)
 Requested to the administrator to be an IPR manager
of his/her group (es: DSI IPR Manager)
 On what content?
 The IPR manager can set IPR permissions only for
the content uploaded in the portal from people with
the same affiliation (es: content uploaded by DSI
people)


(1)
 IPR Model contains:
 A set of permissions
 A licence (Creative Commons, etc.)
 A Publisher Eclap page
 An IPR ingestion identifier
 Assign an IPR Model to a content:
 Automatically at ingestion time (using ECLAP
Metadata Mapper Ingestion Server)
 Manually on Eclap Portal on single contents


(2)
 View all your IPR models (menu>profile>my IPR Models)
 Create IPR Model
 Assign an IPR Model to a content

17

 Select the “My IPR Models” in the Profile
menu (menu>profile>my IPR Models> create a
new Model)
 Select the “Create new Model” tab:
 Set the model details (title, description)
 Set the content permission basing on the
users roles (public, group, group and
educational, trusted)
 Select a licence (public licences are available
only if all permissions are selected)
 Set the ECLAP information page on IPR
(default to group page)
 Set the IPR ingestion identifier (not mandatory)

1. Make a search or select “My Content” in
the content block to find the content
3. Select “IPR Wizard”
4. Choose the public or private model
(default as how your content has been
uploaded)
5. Choose the model from the listbox
6. Please make a selection (do not go away
from the page):
1. Click on “Save” if you want to assign
the model
2. Click on “Exit without saving” otherwise

 Main actions for all group members:
 Blog: comments
 Pages: view and comments
 Members: view a list
 Forum: view, comments and creation of new topics
 Objects: view a list (previews)
 Etc.

 Main additional actions for Group Managers:
 Walls: edit
 Blog: create new (Select the tab “Blog” and then “Create a new blog”)
 Pages: create new (Select the tab “Pages” and then “Add a new page”)
 Members: manage them (Select the tab “Members” and add or remove, etc.)
 Featured objects: select them
 Objects: filter/select the objects basing on their features and, IN FUTURE,
apply to them specific actions (such as: ‘apply to a set of objects the same
IPR model’, ‘the same metadata file’, etc.)


Group Actions: Featured content
 Only the group administer can:
 Set “Featured content”:
 Search a content and from the actions available on it
select “Mark as featured” (max 10)
 Now your marked content appears in:
 “Featured” (Random)
 “My Featured”


Edit Group - Edit group Walls

EDIT: group
• Group details (e.g.
name, taxonomy,
language, etc.)
• Select the main page
type
• group description (text)
• body of the group (html)

EDIT: Private wall EDIT: Public wall
(users logged in) (users not logged in)
•Group description (text) •Group description (text)
•Body of the group (html) •Body of the group (html)
body of the private body of the public wall
wall (html) (html)

Group Actions:
Edit Group - Edit group Walls (2)

 Select “Private Wall” and the edit tab, if you want
to modify the page visible ONLY to people
registered to the group (use for internal
infomation)
 Select “Public Wall” and the edit tab, if you want
to modify the page visible to people not enrolled
in the group (use as promotional page)
 Select “Edit” if you want to put the same
information (the sistem will do it automatically)
both in the Private Wall and in the Public wall


 Each object in ECLAP has the folllowing features:
 An object can be hidden/not hidden. An obj is hidden when it is
not indexed: it will not appear in the lists of objects (e.g. Last
posted, etc.)
 An object can be assigned to different workflow types: Internal,
ECLAP, Test, Europeana
 An object can be just published on Europeana or NOT
 An object can be void/not void. An object is void if you have
uploaded in the Eclap portal only the metadata without the real
content (e.g.: in the portal are present only metadata but not the
image or the pdf/video, etc.)
 To each object can be applied an IPR Model
 The IPR model can be public or not public (IPR model type): it
depends on the permissions and on the licence choosen


Manage the group Objects (2)
(only for Group Managers)
 In this page you can see the list of the objects (obj)
associated to your group
 For each object you can view:
 obj title (link)
 if obj is hidden
 obj WF type
 If obj is void
 If obj is published
on EU
 IPR model applied
(title and type)


 You can filter the objects basing on the following
features:
 hidden
 WF type
 void
 published on EU
 IPR model type
 IPR model applied
(only those
associated to your
group)


 Filter example:
 <I am the Development group manager and I want
to select all the objects not-hidden to which is
applied the IPR Model called “Public-as-it-is” >

Select filters and Click on ‘Apply’ button

28

 Actions available :
 Group manager (GM)
Set to hidden
 Set to not hidden
 (+) GM & ‘WF IPR user’
 Apply the IPR Model
 (+) GM & ‘Publisher or
Enricher’
 Overwrite Taxonomy
Terms
 Add Taxonomy terms
 Publish to Europeana
 Set the WF type to Eclap,
Europeana, etc. May 2012, Florence, Italy 29

(only for Group Managers) – ‘Set to hidden’
 1) Filter your content NOTE: ‘hidden’ means that
basing on the Hidden Filter an item is visible in the lists
and click on the button
‘Apply Filters’
 2) Select the action ‘Set to 1)
hidden’
 3) Select the set of items to2)
which you want to apply the
action 4)
 4) Click on ‘Apply Action’
and confirm
3)


(only for Group Managers) – ‘change WorkFlow’
 Example: change the WF NOTE: ‘hidden’ means that
type from ‘ECLAP’ to an item is visible in the lists
‘Europeana’
 1) Filter your content
basing on the Workflow 1)
type Filter (select ‘ECLAP’)
and click on the button 2)
‘Apply Filters’
 2) Select the action ‘Set the 4)
WF type to Europeana’
 3) Select the set of items to
3)
action
and confirm May 2012, Florence, Italy 31

(only for Group Managers) – ‘publish to Europeana’
 Example: publish a set of
contents to Europeana
 1) Filter your content
1)
basing on the ‘Published in
Europena’ Filter (select ‘not
published’) and click on the 2)
button ‘Apply Filters’
4)
 2) Select the action ‘Publish
to Europeana’
 3) Select the set of items 3)
that you want to publish to
Europeana
and confirm

(only for Group Managers) – Apply IPR Model -
 1) Filter your content basing
on the IPR model applied filter
(in fig. ‘none’) and click on the
button ‘Apply Filters’
 2) Select the action ‘Apply the
1)
IPR model’
 3) Choose the model you 2)
want to apply ( (3*) if no 3)
3*)
model is present, you have to4)
create a new IPR model)
5)
action
 5) Click on ‘Apply Action’ and
confirm May 2012, Florence, Italy 33

(only for Group Managers) – Add Taxonomy -

 1) Select the action ‘Add
Taxonomy terms’
 2) Select the terms you want
to apply to the items 1)
which you want to associate 2)
the taxonomy terms
confirm 4)

NOTE: The taxonomy terms
will be ADDED to the
3)
previous. Each items has
the old terms and the terms
that you have selected

(only for Group Managers) – Overwrite Taxonomy
 1) Select the action ‘Overwrite
Taxonomy terms’
 2) Select the terms you want
to apply to the items 1)

which you want to associate 2)

the taxonomy terms
confirm 4)

NOTE: The old taxonomy
terms of your items (if 3)
present) will be REPLACED
with the new terms tha you
have selected

 Report a Bug
 Create a Playlist
 Create a Collection
 Add annotation


 Not all Eclap users can report a bug:
 ask to the site administer to become an issue
reporter
 Select the menu: “How to > Issue Reporting”
 Select the tab “Create a new Issue” and fill in the
form


1. Find content (video, audio, images) to be added to the
play list
2. Select “Add to playlist” in the actions menu
3. See che current playlist in the “Compose playlist” block
4. Repeat until all elements are present
5. May reorder items by drag & drop
6. May remove an item using the “trash”
7. May select a sub part of video/audio clicking the title or
the “pencil” icon, for images the duration can be
changed
8. Save the playlist
9. Metadata for the playlist is presented
10. Upload it


1. Find content to be added to the collection
2. Select “Add to personal collection” in the actions menu
3. See the current collection items in the “Compose collection”
block
4. Repeat until all elements are present
5. May remove an item using the “x”
6. Write the name of the collection
7. Select “New collection” to create a new collection in the “My
unpublished collections”
8. Select the items to add to the collection
9. Press + (next to collection name) to add the selected items
10. Press on “disk” icon to publish the collection
11. Enter Collection metadata
12. Upload it
13. The collection becomes published


1. Find a collection
2. Select it to view
3. The first item is opened
4. Select the other items using the “Collection
Browsing” block on the right


1. Find the content to be added
2. Select “Add to personal collection” in the actions
menu
3. Select the content item in the “Organize
collection” block
4. Press + next to the collection name
5. The item is added to the collection
6. If the collection is published press the “disk” icon
to update the collection info.


1. In the “Organize collections” block expand the
collection to be modified
2. Press on the “trash” icon next to the item to be
removed from the collection
3. The item is removed
4. If the collection is published press the “disk” icon
to update the collection information.


1. Search an audio/video/image content
2. Select “Add annotation” from the actions menu
3. The “Add annotation” block on the right reports
the content of the annotation
4. For audio/video select the “pen” icon to set the
annotation to a time interval
5. Write annotation description
6. Save the annotation


1. Select “View annotations” from the actions menu
2. A new window/tab opens with MyStoryPlayer
interface
3. You can see the content and on the bottom are
present the temporal annotations


1. Search an audio/video/image content
2. Select “Add annotation” from the actions menu
3. The annotation block on the right reports the content of
the annotation
4. For audio/video select the “pen” icon to set the
annotation to a time interval
5. Search another media (audio/video/image) to be
associated with the other media
6. Select “Add annotation” action to set it as a media
reference of the annotation
7. Select the “pen” icon to set a sub interval
8. Write annotation description (optional)
9. Save the annotation


 In order to manage your subscriptions, you can
go on main menu and select:
 Profile > View My Profile > Messages and
Subscriptions > Subscriptions

TUTORIAL 2/2 (of the second part) ECLAP 2012 Conference, IPR management, IPR wizard, groups and aggregations

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