1. Minutes
Subject: Torch Staircase Run – Meeting I
Date: 22nd February 2012 Time: 11:00 am to midday
Venue: TORCH GM Office
Attendees: Department
1. Gerhard Foltin GF Torch Hotel
2. Sherif Bazina SB Torch Hotel
3. Wolfgang Kohlfurst WK Venues
4. James Jackson JJ Safety
5. Hicham Oumy HO Torch Hotel
Agenda:
Discussion about event details
Clarification on roles & responsibilities
Points Discussed/Agreed Action By/Date
Initiation of Meeting
• WK welcomed and thanked everybody for attending the
meeting
Discussion about event details / Clarification on roles &
responsibilities
• The working group has agreed on the following points:
- Name of event: TORCH Staircase Run
- Date: March 31st
- Time: 8 am registration, 9am start
- Medal ceremony: approx. 11 am
- Start point: Door under the bridge to villagio
Events Ops Meeting 1

2. Minutes
Points Discussed/Agreed Action By/Date
- Finish: 51st floor
- Starting Procedure: interval start every 30 seconds
- Number of participants: limited to 100 due to safety
reasons
- Participation fee: 50 QR – free for AZF and TORCH staff
- Medal Ceremony: torch cafeteria outside the hotel
- Families at the ceremony: yes. Will be included in catering WK
WK to provide final number to HO
- Focal TORCH contact point for WK: HO
- Procedure for future site visits at the TORCH: WK to
arrange with HO
- AC at staircase: not available. GH mentions the
temperature will be fine. Exit doors will be open for fresh
air
- Height of building: 300m
- Number of floors: 51
- Number of stairs to the top: 1304
- Catering: TORCH will do the catering and cover the costs
GF to check
Finish at the 51 floor: water possibility of energy
Medal Ceremony at the TORCH cafeteria: water, tea, drink provider
coffee, banana, apple, croissant. Also for families!!
Final number will be provided by WK WK
- Prizes: Vouchers from the TORCH. Cost covered by the GF
TORCH. Both for male and female
1st prize: night for 2 incl. breakfast ( 2 in total)
2nd prize: lunch for 4 at the 360 restaurant ( 2 in total )
3rd prize: lunch for 2 at the flying carpet restaurant ( 2 in
total )
- 2 PA systems: provided by AL AL IT
- Power: TORCH in house power – cost covered by the
TORCH
- FF&E: TORCH to provide – cost covered by the TORCH WK
WK to submit requirements to HO
- Changing Area: 2 tents – provided by AL ( location to be AL OPS
shown at final site plan )
- Registration desk: 1 shade – provided by AL ( location to
be shown at final site plan ) AL OPS
Events Ops Meeting 2

3. Minutes
Points Discussed/Agreed Action By/Date
- Marketing / PR – AL MKT AL MKT
- Timing System: AL with contactor AL Venues
- Parking: villagio car park
- Online Registration: AL IT AL IT
- Directional staircase signage: AL WK
- Volunteers at staircase: TORCH – cost covered by the HO
TORCH
1 volunteer every 5 floors to provide water to the athletes
- Physiotherapist & Massage: Aspetar to provide WK to arrange
- Ambulance: Red Crescent – 1 car WK to arrange
- Water stations at staircase: TORCH to provide water and HO
table – costs covered by the TORCH
- Communication during the event: an internal
communication strategy will be developed WK
- Branding: AL MKT AL MKT
Branding of the start and the finish
- AZF staff announcement: AZF PR & Media AZF PR & Media
- Photographer: AZF PR & Media AZF PR & Media
2 needed ( 1 for start and 1 for finish )
- Training day: March 24th from 9am to 11 pm WK & HO
TORCH to provide water – costs covered by TORCH
WK to update on number of participants to HO
- T shirts: 100 provided by AL MKT AL MKT
- Cleaning of staircase and removing of existing equipment: HO
TORCH – costs covered by the TORCH
- Dustbins at every second floor for empty water bottles: HO
TORCH – costs covered by the TORCH
AL MKT
- Towels: 100 AL MKT
AZF PR & Media
- Contact local media for media coverage
WK
- Numbering of level above 46th floor: AL
Events Ops Meeting 3

4. Minutes
Approved and signed off by:
Wolfgang Kohlfurst
Group Section Head
Events Ops Meeting 4