This document provides an overview of the SUSU network, email, and Outlook. It discusses network storage, the desktop, and the J drive. It covers generic email accounts and tips for using email properly, including writing meaningful subjects, renaming messages, checking email regularly but not right before bed, and avoiding replying to all. Mailing lists are also mentioned. The document concludes with instructions for booking appointments in Outlook, setting an out of office message, accessing webmail, and reiterating key do's and don'ts of email before opening for questions.

1. TAKE NOTES
Your Notes Will be taken in and marked at the
end of this lecture

2. Total IT Training (T.I.T.T.)
Pete Wood
Brownian International Guaranteed Total IT Trainer
(B.I.G. T.I.T.T.)

3. Computer /nm./:
a device designed to
speed and automate errors.

4. The IT, Media & Marketing Team

5. what will we cover?
THE SUSU NETWORK
EMAIL
OUTLOOK
BASIC QUANTUM ELECTRO DYNAMICS

6. network storage
THE DESKTOP
THE J: DRIVE
MY DOCUMENTS

7. the desktop

8. the desktops follow you

9. load from server
every time

10. the J drive

11. the J drive

12. public areas
(because sharing is fun)

14. j:students union

15. email
GENERIC ACCOUNTS
FLAGS
MEETINGS
COLOURS
EMAIL FORWARDING
EMAIL TIPS

16. generic accounts
a tale of 2 addresses
@susu.org @soton.ac.uk
pres@susu.org pres@soton.ac.uk

17. generic accounts
please contact me if you have any issues
25520
or come visit me, I like talk rather than email
but more on that later

18. big bad boxes

23. email
be afraid...
is evil

24. 55%

25. 38%

26. 7%

27. my sister’s wedding
(isn’t your sister your best friend?)

29. From: Julia
we’re
engaged!

30. From: Chubs
but we’re
related
is that
legal?

31. From: Julia
funny!
thanks
for
that

32. “I have come to believe that
if anything will bring about
the downfall of a company
or maybe even a country, its
e-mails that should never
have been sent.”
Michael Eisner, Chairman Walt Disney

33. Using Flags

36. email subjects
write meaningful subject lines
rename subjects to suit you

37. colour me good?

39. Turn off the Toaster

40. recover deleted items

41. email do
Flag emails
Turn off the toaster
Check your email at least 2 times a day
Use the Phone, visit people
Use the j: drive for large files
Write good subjects
Rename messages

42. email do not
Check your email before going to bed!
Check your email constantly
Open emails claiming to sell V1agra
Hit “reply all” on a BCC.
Mark every f**king email as urgent
Send xtra long emails
Hit reply without thinking

44. mailing lists
Global
Local
SUSU
get SUSU IT
to make a
blah@susu.org
mailing list for you

45. booking appointments in
outlook

46. out of office

47. webmail
www.outlook.soton.ac.uk

48. recap
3 reasons to use outlook
3 email do’s
3 email do not’s
The most important thing

49. QUESTIONS?