(2.21) kff rel3.2 upgrade_training_material_bpi_v.1.4

KFF Rel 3.2 Upgrade Training
BPI

Feb 2011
Version: 1.4

© Copyright NYK Logistics 2010

Agenda

1) On-Board Date Printing on HBL
2) New Documents
3) Refresh/Calculate Button
4) Destination SOP
5) Configuration Change
6) Job Structure per Scenario
7) RLJ Definition Change

2 © Copyright NYK Logistics 2010

1) On-Board Date Printing on HBL


1) On Board Date Printing on HBL – Change Summery

1) [Laden on Board Vessel Date] Printing Data Source Change
 Rel3.1: Sailing Date
 Rel3.2: On Board Date

2) Default value of BL Date Change
 Rel3.1: Sailing Date if there is no value of BL Date
 Rel3.2: On Board Date if there is no value of BL Date (To Be Advise)


SE BL
Print On-Board Date under HBL
Module :
SE BL -> Transport Tab

On-board Date Printing logic
under HBL:
Before the date for Laden On
Board vessel would take the
Sailing date, now the system
change to take the On-Board
date.


This value is taken from
SE BL -> Others-> BL Date

This value is now taken from
the On-board date instead of
the Sailing Date


SE BL
Print On-Board Date under HBL
Another Logic related to BL
Date:
Others Tab -> BL Date

As-Is:
If the BL date is empty, it
would be default as the
sailing date (when user
propagated the sailing date
from VV table the
House/Master jobs)

To-Be :
If the BL date is empty, it
would be default as the On-
Board date.
It would also allow user to
amend the BL date once it
had been updated as On-
Board date.


2) New Document


New Document Session
Agenda

 Overview of Operational Document

2. Document Variation

4. Document Form Comparison
 As-Is Document Form (KFF 3.1)
 To-Be Document Form (KFF 3.2)


1. Overview of Operational Document
 GDS accommodates 13 basic Global Documents
- EXPORT 7
- IMPORT 6

Export Operational Document Import Operational Document
Type Document Title Type Document Title

BC Booking Confirmation / Shipping Order AN Arrival Notice

SO Shipping Order / Dock Receipt DO Deliver Order

WO Work Order AU Delivery Order (Authorization Release)

VP Vanning Plan DVP Devanning Plan

SEMF Consolidation Manifest WO Work Order

HBL BL / SWB / FCR / 3PL BL SIMF Cargo Manifest

SI Draft MBL


2. Document Variation
 Even under the document standardization policy, we allowed some extent of
variety for each document to meet local requirements
 Category: 2 (Global / Local)
 Language Support: English / Multiple Language / Local Language

English Multiple Local Language
Language
STD S-STD
Global GDS Sub Standard
-Standard Layout GDS Standard Form Form showing local
that can be used for most language but same logic & NA
of the countries data with Standard Form,
used by multiple countries

Local LOCAL LOCAL
- Pre-defined layout
Local Specific Form NA Local Specific Form
- Specific Label
- Special data elements


3. Document Comparison
EXPORT DOCUMENT

Export Operational Document
Type Document Title

BC Booking Confirmation / Shipping Order

SO Shipping Order / Dock Receipt

WO Work Order

VP Vanning Plan

SEMF Consolidation Manifest

HBL BL / SWB / FCR / 3PL BL

SI Draft MBL



New Document Session Type
BC
Document Title
Booking Confirmation / Shipping Order


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - BC SEMF

HBL
Consolidation Manifest

BL / SWB / FCR / 3PL BL

SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has two different types as Booking Confirmation:
 Booking Confirmation
 Shipping Order (Only for Singapore and Hong Kong)

(GDS 2.0) Export Operational Document
Type Document Title Category Language Form ID

BC Booking Confirmation Global English NL_BK
NL_BK_v13 STD
NL_BK_v15
Global Multiple Language NL_BK_ML S-STD

Local Local (Korean) NL_BK_KR
LOCAL
BCSO Shipping Order Local English NL_SESO_SGHK
NL_SESO_SGHK_v11



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - BC SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) retains the latest version under Booking Confirmation Type:
 Booking Confirmation : NL_BK_v16, NL_BK_ML, NL_BK_KR
 Shipping Order : NL_BCSO_SG, NL_BCSO_HK


BC Booking Global English NL_BK
Confirmation NL_BK_v13
NL_BK_v15 STD

NL_BK_v16
Global Multiple Language NL_BK_ML S-STD

Local Local (Korean) NL_BK_KR
LOCAL
BCSO Shipping Order Local English NL_SESO_SGHK
NL_SESO_SGHK_v11 -> NL_BCSO_SG
NL_BCSO_HK


BC
Document Title


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - SO SEMF

HBL


SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has single type as Shipping Order


SO Shipping Order Global English NL_SO
STD
NL_SO_v14
Local Local (Korean) NL_BK_KR LOCAL



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SO SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will have two different types but still keep only the latest version as
Shipping Order:
 Shipping Order : NL_SO_v14, NL_SO_KR, NL_SO_CN
 Dock Receipt : NL_DR_CN


SO Shipping Order Global English NL_SO
STD
NL_SO_v14
Local Local (Korean) NL_SO_KR
Local (Chinese) NL_SO_CN
LOCAL
SODR Dock Receipt Local Local (Chinese) NL_DR_CN



BC
Document Title


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - SEWO SEMF

HBL


SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has single type as SE Work Order


SEWO SE Work Order Global English NL_SEFCL
STD
NL_SELCL
Global Multiple Language NL_SEFCL_ML
S-STD
NL_SELCL_ML
Local Local (Korean) NL_SEFCL_KR
LOCAL
NL_SELCL_KR



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SEWO SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will keep only the latest version as SE Work Order:
 SE Work Order :
NL_SEFCL / NL_SELCL
NL_SEFCL_ML / NL_SELCL_ML
NL_SEFCL_KR / NL_SELCL_KR, NL_SEFCL_CN / NL_SELCL_CN


SEWO SE Work Order Global English NL_SEFCL
STD
NL_SELCL
Global Multiple Language NL_SEFCL_ML
S-STD
NL_SELCL_ML
Local Local (Korean) NL_SEFCL_KR
LOCAL
NL_SELCL_KR
NL_SEFCL_CN
NL_SELCL_CN



BC
Document Title


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - VP SEMF

HBL


SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has single type as Vanning Plan


VP Vanning Plan Global English NL_SE_VANNINGPLAN STD
NL_SE_VANNINGPLAN_v132
Global Multiple Language NL_SE_VANNINGPLAN_ML S-STD



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - VP SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will keep only the latest version as Vanning Plan:
 Vanning Plan :
NL_SE_VANNINGPLAN_v132
NL_SE_VANNINGPLAN_ML


VP Vanning Plan Global English NL_SE_VANNINGPLAN
NL_SE_VANNINGPLAN_v132 STD

Global Multiple Language NL_SE_VANNINGPLAN_ML S-STD

Local Local (Chinese) NL_SE_VANNINGPLAN_CN LOCAL



BC
Document Title


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - SEMF SEMF

HBL


SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has single type as Consolidation Manifest


SEMF SE Consolidation Global English NL_SE_MANF
STD
Manifest



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SEMF SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will have only the latest version as Consolidation Manifest:
 Consolidation Manifest :
NL_SE_MANF
NL_SE_MANF_CN


SEMF SE Consolidation Global English NL_SE_MANF STD
Manifest

Local Local (Chinese) NL_SE_MANF_CN LOCAL



BC
Document Title


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - HBL SEMF

HBL


SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has single type as HBL while ….
1) There are FOUR different Form Layout
 DWE Bill of Lading  FCR
 DWE Sea Waybill  3PL BL (MELCO, YUSEN, OTHERS)

HBL DWE Bill of Lading Global English NL_HBL
NL_HBL_v15 STD
NL_HBL_v16
DWE Sea Waybill Global English NL_SWBL
STD
NL_HBL_v13
NL_HBL_v14
FCR Global English NL_FCR
STD
NL_FCR_v13
3PL BL Global English NL_3PL_MELCO, NL_3PL_MELCO_v13
NL_3PL_MELCO_v14
STD
NL_3PL_UNIX, NL_3PL_JOT
NL_3PL_OTHERS_v13, NL_3PL_OTHERS_v14
NL_3PL_YUSEN
NL_3PL_YUSEN_v14


BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - HBL 1/3 SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will retain four different form layouts under HBL, and will have TWO
types of DWE HBL in terms of Body Contents Structure.

1) There are FOUR different Form Layout under HBL Documents
 DWE Bill of Lading
 DWE Sea Waybill
 FCR
 3PL BL (MELCO, YUSEN, OTHERS)

NEW  TWO type
 HBL-A (Existing) : Showing Items & Containers without linkage based on Job Item
 HBL-B (New) : Showing Item Breakdown per container based on CLP

HBL-A HBL-B
Container No No pf Package Goods Description …. Container No No pf Package Goods Description ….
Marks Marks
Item info under NYKUXXXXXXX1 / 20DR
MARKSXXXX 100 ITEM A
Item info XXXXXXXX Cartons XXXXXXXXXXXXX  Container MARKSXXXX 50 ITEM A
from CLP XXXXXXXX Cartons XXXXXXXXXXXXX
from Job
MARKS”XXX 20 ITEM B
NYKUXXXXXXX2 / 20DR
XXXXXX BAGS XXXXXXXXXXX
MARKSXXXX 50 ITEM A
Item info under XXXXXXXX Cartons XXXXXXXXXXXXX
Container
Container NYKUXXXXXXX1 / XXXXXXXX / 20DR / 50 PACKAGES …. from CLP MARKS”XXX 20 ITEM B
info from NYKUXXXXXXX2 / XXXXXXXX / 20DR / 70 PACKAGES …. XXXXXX BAGS XXXXXXXXXXX
CLP



BC
Document Title


WO Work Order
VP Vanning Plan


HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will have only the latest version of two types of four forms in HBL
Documents;
- HBL-A
 DWE Bill of Lading : NL_HBL_A, NL_HBL_LETTER_A
 DWE Sea Waybill : NL_SWBL_A, NL_HBL_LETTER_A
 FCR : NL_FCR_A
 3PL BL : NL_3PL_MELCO_V14, NL_3PL_YUSEN_v14, NL_3PL_OTHERS_V14

HBL-A DWE Bill of Lading Global English NL_HBL , NL_HBL_v15, NL_HBL_v16
STD
NL_HBL_A
Local (US) English NL_HBL_LETTER_A LOCAL
DWE Sea Waybill Global English NL_SWBL, NL_SWBL_v13, NL_SWBL_v14
NL_SWBL_A
STD

Local (US) English NL_SWBL_LETTER_A LOCAL
FCR Global English NL_FCR, NL_FCR_v13
NL_FCR_A STD

3PL BL Global English NL_3PL_MELCO, NL_3PL_MELCO_v13
NL_3PL_MELCO_v14
NL_3PL_UNIX, NL_3PL_JOT, NL_3PL_OTHERS_v13,
NL_3PL_OTHERS_v14 STD
NL_3PL_YUSEN, NL_3PL_YUSEN_v14


BC
Document Title


WO Work Order
VP Vanning Plan


HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will have only the latest version of two types of four Forms in HBL
Documents:
- HBL-B

 DWE Bill of Lading : NL_HBL_B, NL_HBL_LETTER_B
 DWE Sea Waybill : NL_SWBL_B, NL_HBL_LETTER_B
 FCR
 3PL BL (MELCO, YUSEN, OTHERS)

HBL-B DWE Bill of Lading Global English NL_HBL_B STD
- Item Breakdown per CTN Local (US) English NL_HBL_LETTER_B LOCAL
DWE Sea Waybill Global English NL_SWBL_B STD
- Item Breakdown per CTN Local (US) English NL_SWBL_LETTER_B LOCAL



BC
Document Title


WO Work Order
VP Vanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - SI SEMF

HBL


SI Draft MBL

KFF Rel 3.1 (GDS 2.0) has single type as Draft MBL (Shipping Instruction)

SI Draft MBL Global English NL_MBL
STD
(Shipping Instruction) NL_MBL_v24

Global Multiple Language NL_MBL_ML S-STD

Local Local (Korean) NL_MBL_KR LOCAL



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SI 1/2 SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will have TWO types of Draft MBL (Shipping Instruction) in terms of
Body Contents Structure following HBL Document enhancement

NEW  TWO types
 SI-A (Existing) : Showing Items & Containers without linkage based on Job Item
 SI-B (New) : Showing Item Breakdown per container based on CLP

SI-A SI-B
Container No No pf Package Goods Description …. Container No No pf Package Goods Description ….
Marks Marks
Item info under NYKUXXXXXXX1 / 20DR
MARKSXXXX 100 ITEM A
Item info XXXXXXXX Cartons XXXXXXXXXXXXX  Container MARKSXXXX 50 ITEM A
from CLP XXXXXXXX Cartons XXXXXXXXXXXXX
from Job
MARKS”XXX 20 ITEM B
NYKUXXXXXXX2 / 20DR
XXXXXX BAGS XXXXXXXXXXX
MARKSXXXX 50 ITEM A
Item info under XXXXXXXX Cartons XXXXXXXXXXXXX
Container
Container NYKUXXXXXXX1 / XXXXXXXX / 20DR / 50 PACKAGES …. from CLP MARKS”XXX 20 ITEM B
info from NYKUXXXXXXX2 / XXXXXXXX / 20DR / 70 PACKAGES …. XXXXXX BAGS XXXXXXXXXXX
CLP



BC
Document Title


WO Work Order
VP Vanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SI 2/2 SEMF

HBL


SI Draft MBL

KFF Rel 3.2 (GDS 3.0) will have only the latest version of TWO types in Draft MBL (Shipping
Instruction) :
- SI-A:
 NL_MBL_A, NL_MBL_ML, NL_MBL_KR, NL_MBL_HK
- SI-B
 NL_MBL_B, NL_MBL_B_HK

SI-A Draft MBL Global English NL_MBL
STD
(Shipping Instruction) NL_MBL_v24
NL_MBL_A
Global Multiple Language NL_MBL_ML S-STD

Local Local (Korean) NL_MBL_KR LOCAL
Local (Chinese) NL_MBL_HK
SI-B Draft MBL Item Breakdown Global English NL_MBL_B STD
- Item Breakdown per CTN
(Shipping Instruction) Global Multiple Language ….

Local Local (Korean) ….
LOCAL
Local (Chinese) NL_MBL_B_HK


IMPORT DOCUMENT

Import Operational Document
Type Document Title

AN Arrival Notice

DO Deliver Order

AU Delivery Order (Authorization Release)

DVP Devanning Plan

WO Work Order

SIMF Cargo Manifest



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - AN WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) has two different types as Arrival Notice:
 Arrival Notice
 TAX Arrival Notice


AN Arrival Notice Global English NL_AN
NL_AN_V24 STD
NL_AN_V27
Global Multiple Language NL_AN_ML S-STD

Local Local (Chinese) NL_AN_KR
NL_AN_VN LOCAL
NL_AN_VN_ADJUSTED
ANTAX TAX Arrival Notice Global English NL_TAXAN STD
NL_TAXAN_V13



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - AN WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.2 (GDS 3.0) will have THREE types of Arrival Notice, and still retains the latest
versions only.
 Arrival Notice : NL_AN_v27, NL_AN_ML, NL_AN_KR/VN_ADJUSTED/HK/CN
 TAX Arrival Notice: NL_TAXAN_V13
 Arrival Notice Due Bill : NL_DBAN


AN Arrival Notice Global English NL_AN, NL_AN_V24
STD
NL_AN_V27
Global Multiple Language NL_AN_ML S-STD
Local Local (Korean) NL_AN_KR
Local (Vietnamese) NL_AN_VN, NL_AN_VN_ADJUSTED
Local (Chinese) NL_AN_HK LOCAL
NL_AN_CN
TAXAN TAX Arrival Notice Global English NL_TAXAN
STD
NL_TAXAN_V13
DBAN Arrival Notice Due Bill Global English NL_DBAN STD



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - DO WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) has single type of Delivery Order:


DO Delivery Order Global English NL_SIDO STD

Local Local (Korean) NL_SIDO_KR
Local (Vietnamese) NL_SIDO_VN
LOCAL
Local English NL_SIDO_PKLC
(Malaysia) NL_SIDO_PPLC



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.2 (GDS 3.0) - DO WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) will retain the latest version of Delivery Order:
Delivery Order
 NL_SIDO_V20
 NL_SIDO_KR/VN/HK/AR
 NL_SIDO_PKLC/PPLC


DO Delivery Order Global English NL_SIDO STD
NL_SIDO_V20
Local Local (Korean) NL_SIDO_KR
Local (Vietnamese) NL_SIDO_VN
Local (Chinese) NL_SIDO_HK
Local (Spanish) NL_SIDO_AR LOCAL
Local English NL_SIDO_PKLC
(Malaysia) NL_SIDO_PPLC



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - AU WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) has single type of Delivery Order (Authorization Release):


DO Delivery Order Global English NL_AUTHREL
(Authorization NL_AUTHREL_V25 STD
Release) NL_AUTHREL_V26
Local Local (Korean) NL_AUTHREL_KR
Local (Vietnamese) NL_AUTHREL_VN
LOCAL
Local English NL_AUTHREL_LK
(Sri Lanka)



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.2 (GDS 3.0) - AU WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) will retain the latest version of Delivery Order (Authorization
Release): :
Authorization Release
 NL_AUTHREL_V26
 NL_AUTHREL_KR/VN/LK


DO Delivery Order Global English NL_AUTHREL
(Authorization NL_AUTHREL_V25 STD
Release)
NL_AUTHREL_V26
Local Local (Korean) NL_AUTHREL_KR
Local (Vietnamese) NL_AUTHREL_VN
LOCAL
Local English NL_AUTHREL_LK
(Sri Lanka)



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is & To-Be Forms - DVP WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) has single type as Devanning Plan.
KFF Rel 3.2 (GDS 3.0) will keep only the latest version as Devanning Plan.
 NL_SIDEVANNINGPLAN

(GDS 2.0) Export Operational DocumentD

DVP Devanning Plan Global English NL_SIDEVANNINGPLAN STD



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - SIWO WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) has single type as SI Work Order


SIWO SI Work Order Global English NL_SIFCL, NL_SILCL
NL_SIFCL_v23, NL_SILCL_v23 STD
NL_SIFCL_v24, NL_SILCL_v24
Global Multiple Language NL_SIFCL_ML S-STD
NL_SILCL_ML
Local Local (Korean) NL_SIFCL_KR LOCAL
NL_SILCL_KR



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SIWO WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.2 (GDS 3.0) will keep only the latest version as SI Work Order:
 SE Work Order :
NL_SIFCL_ML, NL_SILCL_ML
NL_SIFCL_KR/CN/BR, NL_SILCL_KR/CN/BR


SIWO SI Work Order Global English NL_SIFCL, NL_SILCL
NL_SIFCL_v23, NL_SILCL_v23 STD
Global Multiple Language NL_SIFCL_ML
S-STD
NL_SILCL_ML

Local Local (Korean) NL_SIFCL_KR, NL_SILCL_KR
Local (Chinese) NL_SIFCL_CN, NL_SILCL_CN LOCAL
Local (Portuguese) NL_SIFCL_BR, NL_SILCL_BR



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

As-Is Forms in KFF Rel 3.1 (GDS 2.0) - SIMF WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.1 (GDS 2.0) has single type as Cargo Manifest


SEMF SE Consolidation Global English NL_SI_MANIFEST
Manifest NL_SI_MANIFEST_v23 STD
NL_SI_MANIFEST_v26
NL_SI_MANIFEST_v29
Global Multiple Language NL_SI_MANIFEST_ML S-STD



Type Document Title
AN Arrival Notice

DO Deliver Order


DVP Devanning Plan

To-Be Forms in KFF Rel 3.2 (GDS 3.0) - SIMF WO

SIMF
Work Order

Cargo Manifest

KFF Rel 3.2 (GDS 3.0) will have only the latest version as Cargo Manifest:
 Cargo Manifest :
NL_SI_MANIFEST_v29
NL_SI_MANIFEST_ML
NL_SI_MANIFEST_CN/CL


SEMF SE Consolidation Global English NL_SI_MANIFEST
Manifest NL_SI_MANIFEST_v23
STD
NL_SI_MANIFEST_v26
NL_SI_MANIFEST_v29
Global Multiple Language NL_SI_MANIFEST_ML S-STD

Local Local (Chinese) NL_SI_MANIFEST_CN
LOCAL
Local (Spanish) NL_SI_MANIFEST_CL


APENDIX

 Form Comparison among versions
WIP
 Document Form List per country


3) Calculate and Refresh Button


3) Calculate and Refresh button – Summery

There is no functionality enhancement as compared with Rel 3.1 before the
Rate Management integration with downstream. This session is to introduce the
current system functionality.

Calculate and Refresh button system functionality will be changed based on RM
downstream function which will be released later this year.


Introduction

 ‘Calculate and
‘Refresh’ button are
located in Revenue
Tab of SE Booking,
SE BL and SI BL.

 Usage of ‘Calculate’
buttons are:
1) generate OFT revenue
charge line based on
Actual Rate in Job
2) Refresh of ALL
charges based on
changes in Job.
 Usage of ‘Refresh’
buttons is:
1) Refresh of selected
charge line based on
changes in Job.


How to input OFT without using ‘Calculate’ button
 Without using ‘Calculate’ FCL
Button, users need to input
Ocean Freight Charge first
by adding a new charge
line with Charge Code
‘OFT – OCEAN FREIGHT’
under Revenue Tab
manually.

 All the data will be
populated based on the
data in Job. LCL
- For FCL shipments, Rate,
Quantity and UOM are
came from Container
session under Item tab
- For LCL shipments, data
are came from Quantity
Information session under
Item Tab.


Usage 1 of Calculate Button: Calculation of OFT
Example of FCL shipment
 Input Container Type,
Quantity and Actual
Rate in Item Tab.

 All the information will
be brought over to
Revenue Tab

 In this example, there
are 2 different types of
Container in this
shipment with different
Rates.


Usage 1 of Calculate Button: Calculation of OFT

 After clicking ‘Calculate’
button, system will
generate the OFT
revenue charge line in
Revenue tab
automatically.

 Since there are 2
different container types
in this shipment, 2
revenue charge lines
are generated.

 This function works the
same for LCL and BLUK
shipments.


Synchronization of data between Item Tab and Revenue Tab
 Without clicking ‘Calculate’
button, limited data elements
will be synchronized in
Revenue tab according to the
change in Job for Charge
Code ‘OFT’:
- FCL Shipment
 ‘UOM’, ‘Quantity’, ‘Rate’ will be
synchronized according to the
change in Container session
(CTN Type, Qty and Actual
Rate) under Item Tab
- LCL Shipment
 Only ‘Actual Rate’ will be
synchronized in Revenue Tab
‘Rate’ field’ automatically if there FCL LCL
is any change under Quantity
Information session of Item Tab.
 Users need to update ‘Quantity’
manually in Revenue Tab or
user ‘Calculate’ / ‘Refresh’
Button
 For the rest of Charge Code,
is no synchronization. Users
need to update the data in
Revenue Tab manually.


Synchronization of data between Item Tab and Revenue Tab
1

3

 Any change of below data
elements in the job would 2

NOT be synchronized in
Revenue Tab automatically:
1) Bill To Party (from either
‘Shipper’ for prepaid charges
or ‘Overseas Agent’ for Collect
shipments) 1
2) PC Indicator (from Freight and
Other Prepaid / Collect
checkbox)
3) Ex. Rate for OFT (from OFT
Curr/Ex. Rate)
 Users need to update the
1
data in Revenue Tab
manually OR use ‘Calculate’ / 3
‘Refresh’ button 2


Usage 2 of Calculate Button: Refresh data as change in Job

 After clicking ‘Calculate’
button, all the data
elements that highlight in
the screenshot will be
refreshed if the data in the
Job is changed. It applies
for every charge line in
the revenue tab.

 ‘Refresh’ button has the
same functionality as
‘Calculate’ button except
it applies to the selected
charge line only.
- In this example, system
refreshes the data in the System only refresh Ex. Rate for
1st line only. 2) OFT Charge
3) Charges which currency is
the same as OFT Currency


Usage 2 of Calculate Button: Refresh data as change in Job

 When refreshing the data, Attention!
system overwrites value of
the below data elements
to the original default
value:
1) Charge Name (from
Charge Code Master)
2) Bill To Party (from either
‘Shipper’ for prepaid
charges or ‘Overseas
Agent’ for Collect
shipments)
3) UOM (based on the setting
1 2
in Charge Code Master)
4) PC Indictor (from Freight
and Other Prepaid / Collect
checkbox 3 4


4) Global SOP – Destination
Specific Rules


4) Global SOP – Destination Specific Rule - Summary

When handling shipment to below destinations, Origin office should be aware of below
rules:

Destination Related Area Rule Description
Bangladesh Revenue Charge ALL import charges should be paid by Freight
Payment related Payer
China MBL Prep 1) MBL should show Actual Consignee as
Consignee for scrap cargo
2) MBL should show Actual Consignee as
Consignee for shipments to Fuzhou or Xiamen
and NLCN Fuzhou office or Xiamen office as
Notify Party
Indonesia HBL and MBL Prep 1) Description of goods on the packing list should
be the same as that on HBL and MBL.
2) MBL should show Actual Consignee as
Consignee and NL-ID as Notify Party



Country Related Area Rule Description
Taiwan HBL Prep Exact Description has to be shown on HBL (Marks
& Nos) for LCL shipments. ‘No Mark’ is not
accepted.
Thailand HBL Prep UN Number has to be shown on HBL for
Dangerous Goods Cargo.
Russia 1), 2) & 5) MBL Prep 1) HS code, Weight/Measurement and Case
Mark should be the same on MBL and
Commercial Invoice and Packing List.
3) Trade Term
2) ‘To Order of NYK Logistics Rus’ should be
shown on MBL
4) HBL Prep
3) Inco Term as ‘DDP’ is not allowed
4) Obtain Shipper’s Authorization on amendment
of Consignee Name before Customs
Clearance at Russia
5) No cost information should be shown on MBL


Country Related Area Rule Description
Argentina HBL Prepare 1) Consignee and Notify Party full style (with
CUIT) should be shown on HBL
2) Original HBL should be issued
Brazil HBL & MBL Prep 1) HBL signature should be original by hand
written
2) Original HBL should be issued
3) ‘Freight as arranged’ MBL and HBL are NOT
allowed
4) HBL Amendment should be done at least 48
hours prior to ETA at POD
5) Company CNPJ# and Cargo NCM# are
mandatory on HBL and MBL.
Chile HBL Prep Original HBL should be issued


Bangladesh Rule 1: Payee for Import Charges
Rule #: Rule Title BD-R1: Payee for Import Charges

Process ID – Activity/Task 3.1.1.6 – Checking Quotation/Selling Rate

System Module & Function N/A

Training Material N/A

Rule Description According to Bangladesh regulatory requirement, ALL import charges, including DTHC (Destination
Terminal Handling Charge), should be paid by Freight Payer.

If Freight payment term is "PREPAID" for a particular shipment, all freight & charges of both ends (origin
& destination) should be paid by Shipper (or third party) at Origin.

If Freight payment term is "COLLECT" for a particular shipment, all freight & charges of both ends (origin
& destination) should be paid by Consignee at Destination.

User should ensure all import charges are captured during booking process for Bangladesh shipments.
Consequence of Violation Shipment will not be released until correction is made according to Freight payment term

Related KPI N/A

Monitory Party Export Manager (at Origin Office)


China Rule 1: Actual Consignee for Scrap Cargo
Rule #: Rule Title CN-R1: Actual Consignee for Scrap Cargo

Process ID – Process Title 4.3.3.1 – Capture Required information for MBL



Rule Description If the commodity name belongs to scrap cargo, Origin Office must ensure the MBL
shows the actual consignee name as consignee instead of NVOCC name.

Consequence of Violation Customs will reject import customs clearance and user must amend MBL which
may cause delays

Related KPI N/A

Monitory Party Export Operation Manager (at Origin Office)


China Rule 2: Actual Consignee for Fuzhou / Xiamen
Shipments
Rule #: Rule Title CN-R2 Actual Consignee for Fuzhou/Xiamen Shipments



Training Material N/A For all shipments destined for China: Fuzhou or Xiamen, Origin Office must ensure
the
Rule Description
MBL shows:

- actual consignee name as consignee instead of NVOCC name

- notify party as:

Consequence of Violation Customs clearance would be failed. MBL must (China) Co., Ltd. Fuzhou Branch
Fuzhou: NYK Logistics be amended to show actual Consignee and
correct Notify Party which causes Logistics (China)
Xiamen: NYK amendment fee. Co., Ltd. Xiamen Branch

Related KPI N/A



Indonesia Rule 1: Matching Goods Description
Rule #: Rule Title ID-R1: Matching Goods Description

Process ID – Process Title 4.3.2.1 – Register/Update S/I Information
4.3.3.1 – Capture required information for MBL



Rule Description User should ensure the description of goods on the packing list is the same as that on the
HBL, and also on the MBL.
In the case that there are over 5 item descriptions of goods on the packing list, a minimum
of 5 items should be included on the HBL/MBL as per Indonesia custom regulation.

Consequence of Violation Fines/Penalties issued by Indonesian Customs, Claim from customer due to late delivery,
Storage & Demurrage charge due to late delivery

Related KPI N/A

Monitory Party Export Operations Manager (at Origin Office)


Indonesia Rule 2: Actual Consignee on MBL
Rule #: Rule Title ID-R2: Actual Consignee on MBL




For all shipments destined for Indonesia, Origin Office must ensure the MBL
Rule Description shows:

- actual consignee name as consignee instead of NVOCC name

- notify party as NVOCC name
Consequence of Violation Customs will reject import customs clearance and user must amend MBL which may
cause delays

Related KPI N/A



Taiwan Rule 1: LCL Cargo Description

Rule #: Rule Title TW-R1: LCL Cargo Description

Process ID – Process Title 3.1.1.10 – Capture Booking Information



Rule Description For LCL shipment, should be indicated the exact description to specify the nature
of commodity. “No mark” description is unacceptable.

Consequence of Violation Violation of this rule will result in rejection of declaration by custom

Related KPI N/A



Thailand Rule 1: Capture UN Number

Rule #: Rule Title TH-R1: Capture UN Number

Process ID – Process Title 3.1.1.10 – Capture Booking Information



Rule Description In the case of Dangerous Goods cargo, Export user must capture the UN Number in
the HBL.

Consequence of Violation May incur penalty from carrier

Related KPI N/A



Russia Rule 1: MBL Follow information on Commercial
Invoice and Packing List
Rule #: Rule Title RU-R1: MBL Follow information on Commercial Invoice and Packing List

Process ID – Process Title 4.3.2.1 – Register/Update S/I Information
4.3.3.1 – Capture required information for MBL



Rule Description
1) HS codes must be shown in Commercial Invoice and Packing List

2) Weight and measurement on HBL must be correct and the same in MBL,
Commercial

Consequence of Violation May incur amendment at destination
Invoice and Packing list

3) Case mark on HBL must be same as in MBL, Commercial Invoice and Packing
Related KPI N/A
List



Russia Rule 2: Inco Terms as ‘DDP’ only is NOT allowed

Rule #: Rule Title RU-R2: Inco terms as ‘DDP’ only is NOT allowed

Process ID – Process Title N/A



Rule Description According to Russian Law, DDP term only is not accepted. The most preferred is
DDU, CTP and CIP.

Consequence of Violation May incur penalty from Russia Customs

Related KPI N/A



Russia Rule 3: ‘To Order’ MBL
Rule #: Rule Title RU-R3: ‘To Order’ MBL

Process ID – Process Title 4.3.3 – MBL Arrangement



Rule Description ‘To Order’ MBL should be issued for Russia shipments. On MBL, consignee should
be shown as:

TO ORDER OF NYK Logistics Rus, 4th Lesony pereulok, 13. Office building
VIKA, 6th floor, Moscow, RUSSIA
Consequence of Violation Cannot reserve the right to hold the cargo until collect money from actual consignee
securely.

Related KPI N/A



Russia Rule 4: Obtain Shipper’s Authorization for
Amendment on Consignee
Rule #: Rule Title RU-R4: Obtain Shipper’s Authorization for Amendment on Consignee

Process ID – Process Title 3.1.1 – Booking Enquiry Capturing



Rule Description Origin office should confirm shipper’s authorization on amendment of Consignee
name as it is required before Customs Clearance at Russia.

Consequence of Violation Amendment cannot be done without authorization
Delay of authorization will incur additional demurrage and detention at destination
side.

Related KPI N/A



Russia Rule 5: Special attention for MBL and HBL preparation
Rule #: Rule Title RU-R5: Special attention for MBL and HBL preparation

Process ID – Process Title 4.3.1 – SI Confirmation
4.3.2 - HBL Preparation
4.3.3 - MBL Arrangement



Rule Description
) MBL must have the same shipment information as in HBL, Commercial Invoice and

Packing List.

Consequence of Violation ) No price or cost information is allowed on MBL. While selling rate is allowed on HBL
Amendment cannot be done without authorization
Delay of authorization will incur additional demurrage and detention at destination side.
) Request to confirm MBL and HBL draft with NL-Russia before shipment.

Related KPI N/A



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