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Local	
  Coordination	
  Meeting	
  |	
  09	
  April	
  2013	
  |	
  Ruah	
  Formation	
  
Hall,	
  Holy	
  Spirit	
  Parish,	
  BF	
  Homes,	
  Quezon	
  City	
  	
  
This	
  document	
  contains	
  the	
  complete	
  documentation	
  of	
  the	
  recently	
  concluded	
  Local	
  
Coordination	
  Meeting	
  prepared	
  by	
  PLW	
  National	
  Secretariat.	
  
w w w . p l w p h i l . c o m 	
  
M	
  
	
  	
  
	
   	
  
Minutes	
  of	
  the	
  Meeting	
  
May	
  2013	
  Release	
  
Minutes	
  of	
  the	
  Meeting	
  
	
  Local	
  Coordination	
  Meeting	
  |	
  04.09.13	
   2	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
	
  
The design and format of PLW Philippine's Minutes of the Meeting has been revised and updated to
accommodate the flow of information lifted from the Local Coordination Meeting or the National
Coordination Meeting. This document serves as a reference only and for any clarifications or questions,
it is best to address this to the National Coordination Team or send an email to secretariat@plwphil.com.
Cover design by PLW Secretariat.
May 2013 1st Version. Series of 2013
	
  
Minutes	
  of	
  the	
  Meeting	
  
	
  Local	
  Coordination	
  Meeting	
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  04.09.13	
   3	
  
Table	
  of	
  Contents	
  
	
  
	
  
I.	
  ADMINISTRATIVE	
  DETAILS	
   4	
  
A.	
  MEETING	
  DETAILS	
   4	
  
B.	
  ATTENDANCE	
  DETAIL:	
   4	
  
II.	
  REVIEW	
  OF	
  PREVIOUS	
  MINUTES	
   5	
  
A.	
  MEETING	
  ATTENDEES	
   5	
  
B.	
  MEETING	
  DETAILS	
   5	
  
C.	
  MEETING	
  DISCUSSIONS	
   5	
  
D.	
  REVIEW	
  OF	
  ACTION	
  ITEMS	
   9	
  
III.	
  AGENDA	
  ITEMS	
   10	
  
IV.	
  MEETING	
  PROPER	
   10	
  
A.	
  LOCAL	
  COORDINATION	
  UPDATES	
   10	
  
B.	
  NATIONAL	
  EXPANSION	
  ACTIVITIES	
   11	
  
CEBU	
  MISSION	
  DETAILS	
   12	
  
BACOLOD	
  MISSION	
  DETAIL	
   13	
  
C.	
  FILIPINO	
  WORKSHOP	
  MATERIALS	
   14	
  
D.	
  UNIVERSAL	
  DAY	
  OF	
  GUIDES	
   14	
  
E.	
  YOUNG	
  ADULT	
  WORKSHOPS	
   15	
  
F.	
  FR.	
  IGNACIO	
  LARRANAGA'S	
  CIRCULAR	
  NO.	
  28	
   15	
  
G.	
  ACCOUNTS	
  RECEIVABLES	
   16	
  
H.	
  FUND-­‐RAISING	
  ACTIVITIES	
   16	
  
I.	
  NEW	
  CAMPAIGN	
  MATERIALS	
   16	
  
J.	
  SCHOOLS	
  OF	
  FORMATION	
   17	
  
K.	
  OTHER	
  MATTERS	
   17	
  
III.	
  SUMMARY	
  OF	
  ACTION	
  ITEMS	
   17	
  
APPENDIX	
  A:	
  PLW	
  BOOKS	
  CATALOG	
   19	
  
APPENDIX	
  B:	
  NEW	
  PLW	
  PHILIPPINE	
  WEBSITE	
   20	
  
	
  
	
   	
  
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I.	
  Administrative	
  Details	
  
This section provides specific information about the meeting's venue, time and
attendance. It also mentions that preparation highlights prior to the meeting proper.
A.	
  Meeting	
  Details	
  
Meeting Date: April 09, 2013 (Tuesday)
Meeting Type: Local Coordination Meeting (LCM)
Meeting Venue: Ground Floor, Spiritus Hall, Holy Spirit Church, Nepomuceno
St, BF Homes, Holy Spirit, Quezon City
Time Started: 09: 05 A.M.
Time Ended: 12: 05 P.M.
B.	
  Attendance	
  Detail:	
  
No. Name Position Coordination Team Time-In
National Coordination
1 Domeng Mendoza National Coordinator National Coordination 8:20 A.M.
2 Milagros Mendoza National Coordinator National Coordination 8:20 A.M.
3 Derrick Lara National Secretary National Coordination 8:30 A.M.
4 Janice De Guzman National Treasurer National Coordination 8:55 A.M.
5 Sofie Origenes National Materials-
in-Charge
National Coordination 8:55 A.M.
6 Joy Lara Formation Guide National Coordination 8:55 A.M.
Antipolo Coordination
7 Norma Garcia Local Coordinator Antipolo Coordination 8:45 A.M.
8 Rhodora Felix Local Secretary Antipolo Coordination 8:45 A.M.
9 Roxanne Marasigan Local Treasurer Antipolo Coordination 8:45 A.M.
10 Regina Bernardo Formation Guide Antipolo Coordination 8:45 A.M.
Bataan Coordination
11 Renato Bagay Local Coordinator /
Local Secretary
Bataan Coordination 8:45 A.M.
12 Leonarda Collas Local Treasurer Bataan Coordination 8:45 A.M.
Bulacan Coordination
13 Rolando Halili Local Coordinator Bulacan Coordination 8:55 A.M.
14 Asuncion Glorioso Local Treasurer Bulacan Coordination 8:55 A.M.
Manila Coordination
15 Gina Antonio Local Secretary Manila Coordination 8:55 A.M.
16 Odie De Jesus Local Treasurer Manila Coordination 8:55 A.M.
Marikina Coordination
17 Antonio Cruz Local Coordinator Marikina Coordination 8:55 A.M.
18 Ofella Torres Local Treasurer Marikina Coordination 8:55 A.M.
19 Bella Villanueva Representative for
Local Secretary
Marikina Coordination 8:55 A.M.
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II.	
  Review	
  of	
  Previous	
  Minutes	
  
This section provides highlights on the read previous minutes of the meeting.
The minutes of the November 3,2012 assembly was read and reviewed to the
attendees by PLW National Secretariat, Derrick Lara.
A.	
  Meeting	
  Attendees	
  
	
  
National
Coordination
Domeng Mendoza, Mila Mendoza, Derrick
Lara, Kath Lara, Joy Lara, Sofie Origenes,
Janice De Guzman
Manila
Coordination
Gina Antonio, Odie De Jesus
Marikina
Coordination
Antonio Cruz, Noel Rebollos, Lourdes Bueno,
Ofella Torres
Antipolo
Coordination
Norma Garcia, Roxanne Marasigan, Rhodora
Felix
Bulacan
Coordination
Lilia Rivera, Rolando Halili
Bataan
Coordination
Renato Bagay
Total 19
B.	
  Meeting	
  Details	
  
Venue: Holy Spirit Parish Hall, Quezon City
Date: November 3, 2012 (Saturday)
Reference Link: http://prayerandlifeworkshops.wordpress.com/local-­‐
coordinating-­‐teams/local-­‐coordination-­‐meeting-­‐minutes/ (password: locale)
C.	
  Meeting	
  Discussions	
  
1. Opening Prayer
a. Spirit of the Living God
b. Community Meditation: Mark 1:35-39 (started 9:20am)
2. Meeting Proper (9:40am)
a. Official PLW Hymn was played
b. Meeting Presentation (10:00am)
(Please click this link to download a copy of the meeting presentation:
http://prayerandlifeworkshops.files.wordpress.com/2012/11/localcoordinati
onmeeting_110312_v3.ppt )
i. National Coordination
1. At a Glance (PLW Guides)
2. Culmination Week Themes
• Development of talks –
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• Development of some module currently
being done by Ron Mendoza (Bulacan)
and can be shared to everyone after
completion;
• Others can develop their own module,
topic can be an excerpt of LSG
3. Local Expansion
• Requesting assistance from the Zone for local
expansions
• Lay-outing the groundwork, will be requesting
feedback from Antipolo Group (Cebu mission)
4. Asian Expansion
5. Status Summary
6. Financial Requirements
7. Team Coordinators
ii. National Secretariat (10:20am)
1. Team Secretariat
2. General Purpose
3. Initiatives
4. Initiated Projects
• National Coordination already did 2 online meetings
over skype
5. Cycle Reporting
• Local Coordination Cycle Report
• Statistics Report
6. Reporting Timeline
7. Next Steps
iii. Short Break (10:43am)
Pilipino Songs played:
1. Sa ‘Yong Singkad (How Great thou Art)
2. Ama, Puso Ko (Change My Heart, O God)
3. Isusuko Ko (I Surrender All)
iv. National Treasury (11:03am)
1. Team Treasurer
2. Financial Status
• Breakdown to be shown to local treasury during
break out session
• Invoice break down is now available so local
coordination can reconcile with their records.
• Priority to clear all receivables for 2011 and 2012
• Previous years’ receivable – decision to write off
will be made in the future (if necessary)
• Suggestion for the Financial report >> include also
total of payment, not only the running balance
3. Costing of PLW Materials
• 2012 Cycle 2
• Assumption: All materials are locally
printed
• 2013 Cycle 1
• English: P450
• Pilipino: P300
• Remind guides to ensure that extra
materials are monitored and returned.
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Use surplus first before requesting for new
materials.
v. National Formation (11:25am)
1. Team Formation
2. Intensive Formation
• Local Coordination feedback:
• Short duration but too much information in
one session
• Formation Guide needs to study Intensive
SOF before he / she can give SOF
• Ideally for far location
• We will exhaust all possible way to
conduct regular SOF; secondary only to
conduct intensive SOF
• Ensure rigid selection of SOF students
3. Regular vs Intensive SOF
• Recommendation: Conduct regular SOF first, until
we have the combined regular and intensive SOF
version available hopefully by next year.
vi. National Materials (11:55am)
1. Team Material – same as local treasury
2. PLW National Materials Inventory
• Sofie to provide sketch of her location
• 0 inventory: English workbook; Jackets; English
Guide’s Manual
• Reminder to use surplus first before requesting for
new materials.
• No updates yet as regards to the Mexico printer
contacting the Manila’s local printer: Sonar
• We are obliged to expand, hence we needed the
new materials to be available
• English Guide’s Manual: editing currently in
progress.
vii. Retreat Schedule (12:03nn)
1. Retreat PLW Schedule Jan 2013
• Retreat Module: My Brothers and Sisters
• Manila, Antipolo, Marikina: Reminder on room
assignment, payment etc.
• A number of participants has special
needs (i.e. cannot go up & down, needs to
have a separate bathroom)
• Bataan: Arrangement made already
• Baguio: Reservations done
2. Bank Account
• Bataan account closed
• In the meantime, please use the (new!) joint
savings account under Domeng Mendoza and
Janice De Guzman
viii. Appendix (12:19nn)
1. Coding Project
2. Local Reporting
• Local Cycle Report
ix. Break out session: working lunch (12:40nn)
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x. Cebu Mission (1:20pm)
1. Marikina Coordination: Cebu Mission Report
• Please click this link to download a copy of the
report:
http://prayerandlifeworkshops.files.wordpress.com/
2012/11/cebu-mission_marikina-report.pdf
2. Antipolo Coordination – additional Cebu mission report
• As a support to Marikina mission
• No bishop available at that time due to
Canonization of St. Pedro Calungsod
• CCTL Radio Program (Radio Veritas of Cebu)
• Love Flock – PLW to present; Antipolo coordination
to follow up
• TV Program
• PLW as a guest
• Recommended Domeng and Derrick to
appear as guest
• For follow up; provide schedule so
Antipolo (c/o Roxanne) can coordinate
• Cebu expansion needs to have a definite plan prior
to the TV program interview
• Domeng and Derrick to meet with Marikina
and Antipolo Coordination
• Who can go? Cost of expansion?
xi. Questions/Concerns:
1. How do we consider an activity as an expansion?
• If there’s a definite agenda and a clear plan for
expansion
2. Do we keep or distribute the Guide’s record?
• Guide’s record should be kept by the Local
Secretary
• Distribute Guide’s certificate to the guides
3. Marikina Coordination Concern: Missing Guide’s certificate
3. Closing: Summary / Recap (2:00pm)
i. PLW Roadmap
ii. Improvement in our records tracking
iii. Prayer needs – please utilize our online resources (i.e. facebook;
email)
iv. Expansion Plans
4. Closing Prayer (2:03pm)
	
   	
  
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D.	
  Review	
  of	
  Action	
  Items	
  
	
  
Action Assigned To Due Date Status
Send meeting minutes and
materials
National
Secretary
11/4/12 In progress
Share marketing materials for
expansion
National
Secretary
11/11/12 In progress
Upload 6 bishops that certified
PLW in our PLW website
National
Secretary
11/11/12 Not Started
Email instruction on how to
submit reports
National
Secretary
11/11/12 In Progress
Provide templates for all reporting
needs
National
Secretary,
Treasury and
Formation
11/11/12 In Progress
Provide feedback on special
needs for the retreat. Send
feedback to the assigned Lead
Coordinator / Person
All
Coordination
11/11/12 In Progress
Meet with Marikina and Antipolo
coordination for Cebu mission
(i.e. schedule; who can go;
definite plans for expansion; cost)
Domeng and
Derrick
11/30/12 Not Started
Provide schedule on when Cebu
TV interview can be scheduled
Domeng and
Derrick
11/30/12 Not Started
Submit projected venues for PLW
2013 Cycle 1
All Local
Coordinators
11/30/12 Not Started
Provide list of guide’s numbers National
Coordinator
11/30/12 In Progress
Submit pictures on the Cebu
Mission
Antipolo
Coordination
11/30/12 Not Started
Submit Local Cycle Report All Local
Coordinators,
Secretary and
Treasurer
11/30/12 Not Started
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III.	
  Agenda	
  Items	
  
This section presents the agenda items planned and discussed.
1. National Expansion Activities
2. Pilipino Workshop materials
3. Universal Day of the Guides (Pentecost)
4. PLW Young Adults Materials
5. Fr. Ignacio's Circular # 28
6. Fund-Raising Projects
7. New Campaign Materials
8. Other Matters
IV.	
  Meeting	
  Proper	
  
A.	
  Local	
  Coordination	
  Updates	
  
Local Coordination teams were requested to provide updates with regard to (a)
Coordination Updates (b) Number of Active Guides (c) Workshop Venues (d)
Accounts Receivables (e) Formation Updates (f) Other Matters
1. Bataan Coordination. Reported by Br. Rene Bagay
• 8 Active Guides (7 active; 1 on leave)
• Highlight: Request has been granted by the Diocese for a Spiritual
Assistant who can assist in bridging workshops to parishes. Successfully
held 5 workshops.
• Workshop Venues: 5
• Accounts Receivables: On-schedule payments
• School of Formation: None as of meeting time. Planning to have a school
of formation by end of thhis year
• Other Updates: Strengthened relationships with priests but with only 8
working guides. Moving payments for National receivables.
2. Bulacan Coordination. Reported by Br. Lando Halili, Coordinator
• 19 Active Guides (14 active guides; 5 on leave (abroad and locality)
• Highlights and Challenges: Declining number of participants during the
3rd and 4th sessions (Challenge). Experienced great bonding among the
guides specifically with the visit of 2 "balik-bayan" guides (Highlight).
Special workshop being given to a couple due to a bed-ridden husband
(Highlight)
• Workshop Venues: 5
• Accounts Receivable: Still having outstanding balance with previous
records.
• School of Formation: On-going school at Norzagaray given by Formation
Guide - Sis. Chona . Has 5 participants and currently at Apostolic
session. Another school of formation to be given by Br. Sam Rivera
mainly composed of teachers.
• Target: Request for a letter of endorsement or permission / letter of
approval from the Bishop
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3. Antipolo Coordination. Reported by Sis. Norma Garcia
• 21 Active Guides (3 inactive / medical leave and inactive; 7 guides without
session venues and 12 working guides)
• Workshop Venues: 7
• Accounts Receivables: No collated report as of meeting time due to an
upcoming schedule. Projected to have a good remittance for this cycle
• Schools of Formation: None as of the meeting time. No central venue for
the school of formation providing as a hindrance and as a challenge as of
this time. Advised to get younger guides due to ageing population
• Highlights and Challenges. Maintained a steady number of participants
despite challenges. (Highlights). Contributed success due to priest's
influence to participant's attendance. Plan to present workshop
expansion to a bishop assigned in Taal, Batangas but did not push thru
due to contact person's sickness.
4. Marikina Coordination. Reported by Sis. Bella Villanueva and Br. Antonio
Cruz
• 17 Active Guides (15 active guides; 2 guides on leave)
• Highlights and Challenges: Few workshop sessions. Experience
challenges in starting the workshop sessions due to resetting of
schedules.
• Workshop Venues: 3 (2 off-cycle workshop schedules)
• Off Cycle Schedules: PLW scheduled every January in St. Camilus
Seminary due to its postulancy formation program. Projects 2 more
workshops to start on June
• Accounts Receivables: On-going review. Material acquisition by 2014
• School of Formation: Completed send-forth with 3 new guides as
attended by Sis. Joy Lara, National Formation Guide
• Plans: Plans to expand in Pasig.
5. Manila Coordination. Reported by Sis. Gina Antonio, PLW Secretary
• 17 Active New Guides (Including 5 newly send-forth guides and 5 guides
as members of the National Coordination Team)
• Accounts Receivables: Only got 6 sets maximizing unused materials. No
pending balance. Generating revenues from book sales
• Expansions: Extending workshops to Cavite and guides have committed
tithes to help support Cebu-Bacolod expansion plans
B.	
  National	
  Expansion	
  Activities	
  	
  
	
  
The National Expansion Activities as presented by Br. Domeng Mendoza
	
  
• Reviewed the assembly of the expansion plans presented last November
2012. Targeted 3 main areas in the Philippines: Tarlac, Cebu and Davao
• Updated the assembly about Tarlac expansion care of Sis. Meng Reyes.
However, the Bishop assigned in Tarlac have been transferred or moved out
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• Presented slides on the expansion timelines in Visayas specifically on how it
started and where the goal will be
• Highlighted the initiated trips done by Antipolo and Marikina guides that
prompted the expansion to take place in October 2012 and to present
• Completed the planning process after receiving positive feedback from the
places visited by Antipolo and Marikina
• Highlighted the impact of orientation sessions after the expansions have
realized as of February 2013
• Orientation sessions held after holy week in Talisay and other areas
• Mentioned the desert schedules in Talisay and Danao to happen some time
on June and July
• Updated the assembly about the Bacolod visits after doing some initial
presentation
• Reviewed the need for an Ilongo speaking in Bacolod, guide in Manila will be
available next year. Currently declared an open need as of this meeting
• Presented pictures taken from the Cebu and Bacolod trips. Discussed
geographical areas and meeting highlights
• Identified the guides currently conducting workshops in Cebu in the person of
E.Toledo and L.Bueno
• Discussed highlights of the Cebu trip emphasizing the possibilities of having
workshops be conducted in the parishes visited
• Made a courtesy call with Bishop Palma
• Mentioned about 4 venues awaiting in Bacolod for 2nd cycle of 2013 care of
Light Of Jesus Community located in Silay City
• Reiterated the 7th session envelopes having to explain to participants a
concrete picture of the expansion plans in Cebu and Bacolod
• Presented costing work for the expansion plans for Cebu and Bacolod
Missions
Cebu	
  Mission	
  Details	
  
	
   	
  
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Bacolod	
  Mission	
  Detail	
  
	
  
	
  
	
   	
  
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• Discussed the importance of using the local dialect as a consideration for the
expansion plans in Cebu and Bacolod
• Highlighted the challenges of guides not conversing in local dialect to make
the workshop sessions be more effective. The need to have missionary
guides both for Cebu and Bacolod who knows how to speak the dialect will be
an advantage
• Emphasized the need for local dialect to be used during the community
sharing as a way of gauging the effectiveness of the workshop
• Updated the participants about the potential translation of PLW materials to
Cebuano through Bishop Joseph Nacua, OFM Cap.
• On-going review of 2nd cycle line up for Cebu. Targeted School of Formation
in Cebu to be launched by 2nd cycle
C.	
  Filipino	
  Workshop	
  Materials	
  
Presented by Br. Domeng and Sis. Mila Mendoza, National Coordinators
• Completed all English PLW Materials to Filipino with placed numbering
• Distributed materials for early Guide's review
• Advance copies of songs, manual and CD messages have been handed out
• Gave 2 sets composed of song book (awit), complete set of CD messages,
songs, and newly translated manual for coordinations to practice
• New messages recorded by Bishop Nacua are currently being completed as
it undergoes editing process. Coordinations can still make use of the CD
Messages of Br. Ramir's voice-over while waiting for the new message
translations
• Handed out 2 sets per coordination for review and practice
• Recommended to duplicate the audio CDs per coordination
D.	
  Universal	
  Day	
  of	
  Guides	
  
Presented by Br. Domeng Mendoza, National Coordinator
	
  
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• Each Local Coordinations will have their own universal day of the guides on
May 19
• Decided not to have a big gathering at this time due to own activities being
held per local coordination
E.	
  Young	
  Adult	
  Workshops	
  
• Received 5 sets of Young Adult Workshop materials sent by International that
includes song listings, songs in cd, audio messages, dvd messages, young
adult manual, weekly practice folder, prayers and song books
• Instructed to study, plan and how to implement the workshops
• Discussed that the targeted Young Adults are not for highschool students but
young adults, ages 21 to 35; single
• Distributed the 4 sets to the following guides namely Br. Derrick Lara, Sis.
Janice De Guzman, Sis. Ems and Sis. Chona to study and propose plans to
National
• Instructed the 4 guides to study, walk through, time table and other
recommendations to National team on how to effectively market the workshop
for young adults. Propose costing details that will go with it.
• Provided an overview of Young Adult Workshops having 10 sessions and
running at 1 hour and 45 minutes per meeting
• Requested 4 designated guides to review the materials for 1 month and meet
by June to discuss recommendations in piloting the program
• Discussed ideal young adults are those who have graduated from college and
already working
• Updated the assembly about the Permanent Conversion material currently on
translation process from Spanish to English by Bishop Joseph Nacua,OFM
Cap.
F.	
  Fr.	
  Ignacio	
  Larranaga's	
  Circular	
  No.	
  28	
  
• Assumed all participants got a copy of the circular # 28
• Reminded the team to review the circular sent through email
• Highlighted the need for more evangelizing couples
• Encouraged the need for more young guides
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G.	
  Accounts	
  Receivables	
  
Presented by Sis. Janice De Guzman, National Treasurer
• Updated the team about the total accounts receivables as of January 2013
and other dated summary amounts
• Updated participants about handing out an updated accounts receivables per
coordination
• Updated the team about the SEC Registration of PLW Philippines
• Requested to check the status of PLW Philippine SEC Registration and have
confirmed that no penalty as of this time. Need to submit reports to update
status
• Reviewed the need to submit documents for PLW Philippine to opening a
bank account
• Discussed the plan of creating solicitation letter to be sent to PLW graduates /
participants for the expansion activities
• Explained the value of having an official PLW Philippine bank account for all
future donations and solicitations to be forwarded
H.	
  Fund-­‐Raising	
  Activities	
  
Presented by Br. Derrick Lara, National Secretariat
• Love Offering Campaign. Discussed the value of mentioning the expansion
activities happening in Cebu and Bacolod during the 7th sessions
• PLW Books. Shared to the participants the locally printed PLW books and a
portion of the sale will be left for local coordination funds. Online catalog is
available and can be viewed through www.plwphil.com/plwbooks
• PLW Message Shirt. Printed shirts containing PLW battle cry as done by
other groups who have experienced the workshops
	
  
I.	
  New	
  Campaign	
  Materials	
  	
  
Presented by Br. Derrick Lara, National Secretariat
• Demonstrated the new PLW Philippine website with a new site address
http://www.plwphil.com
• Explained upgraded features of the site with easier recall of the web address,
more direct-to-the point explanation of the workshops and more
maneuverable information
• Extracted information from various PLW collaterals such as brochures,
manuals and www.tovpil.org site
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• Showcased the dynamic information of the site with more up-to-date
information about PLW with respect to campaign initiatives, sharing
invitations, sharing key information, groups served, testimonials and services
being offered now and in the future
• Requested to visit www.plwphil.com for familiarization, review and for PLW
information to be shared to interested parties
• Requested the local coordination teams to send the following: (a)
testimonials; (b) next cycle workshop schedules; (c) coordination updates; (d)
articles of interest
• Informed the local coordination teams to access the previous information in
the www.prayerandlifeworkshops.wordpress.com / local coordinating teams
using the password: locale
J.	
  Schools	
  of	
  Formation	
  
Presented by Br. Domeng Mendoza, National Coordiator
• Announced that there will be new 11 candidate-guides to be send forth on
July of 2013. Dates still to be identified to give way for Bishop Joseph
Nacua's availability
• On-going schools of formation held in Baguio with targeted sending forth
schedule on May 26
• On-going schools for formation in Manila and Marikina
K.	
  Other	
  Matters
• Sis. Odie de Jesus of Manila Coordination asked National about workshops
being conducted outside the "geographical responsibility" if there is need to
get permission or have it delegated to the local coordination who covers that
area?
• Br.Domeng of National pointed out that there is no such thing as "intrusion" in
PLW venues. There is only the need to inform or coordinate to ensure proper
support be provided or if there is a need to provide an extra guide to cover
larger groups. Though there is no real "geographical" jurisdiction that exists
in local coordination teams, it is best to approach things in a family
atmosphere
III.	
  Summary	
  of	
  Action	
  Items	
  
Action Assigned To Due Date Status
1 Sending of meeting minutes and
presentation materials
National
Secretary
05/19/13 Completed
2 Schedule of PLW for Young
Adults presentation by the
appointed guides
Appointed
Guides
06/02/13 In progress
3 Completion of PLW Philippine
Bank Account Requirements
Treasurer 05/28/13 In progress
4 Completion of solicitation letter
for PLW Philippine expansion
activities
National
Coordinator
06/03/13 In progress
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5 Email instruction on how to
submit reports for Cycle 1 of
2013
National
Secretary
06/03/13 In Progress
6 Provide templates for all
reporting needs for Cycle 1 of
2013
National
Secretary,
Treasury and
Formation
06/03/13 In Progress
7 Submit Local Cycle Reporting for
Cycle 1 of 2013
All Local
Coordinators,
Secretary and
Treasurer
06/10/13 Not Started
8 Submit revised participant
registration form to include other
important information such as (a)
Gender; (b) Status; (c) PLW
Workshops attended; (d)
Community Name / Parish
Name;
National
Secretariat
06/02/13 In progress
	
  
	
   	
  
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APPENDIX	
  A:	
  PLW	
  BOOKS	
  CATALOG	
  
Note:	
  A	
  future	
  release	
  of	
  the	
  Catalog	
  will	
  be	
  done	
  by	
  end	
  of	
  June	
  2013	
  to	
  include	
  "Fire	
  and	
  
the	
  Rose"	
  and	
  to	
  update	
  the	
  book	
  covers	
  to	
  match	
  with	
  the	
  actual	
  books	
  being	
  released.	
  
	
  
	
   	
  
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APPENDIX	
  B:	
  NEW	
  PLW	
  PHILIPPINE	
  WEBSITE	
  
Note: To access the new site, please go to http://www.plwphil.com
	
  
Main Features:
• Easy to remember web address
• Dynamic information
• Campaign-ready material
• PLW Guide portal ready
• Centralize communication page
• Video and Blog updating ready
• Social Media ready

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Minutes 04092013 local_coordinationmeeting_version1

  • 1. Local  Coordination  Meeting  |  09  April  2013  |  Ruah  Formation   Hall,  Holy  Spirit  Parish,  BF  Homes,  Quezon  City     This  document  contains  the  complete  documentation  of  the  recently  concluded  Local   Coordination  Meeting  prepared  by  PLW  National  Secretariat.   w w w . p l w p h i l . c o m   M           Minutes  of  the  Meeting   May  2013  Release  
  • 2. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   2                                                   The design and format of PLW Philippine's Minutes of the Meeting has been revised and updated to accommodate the flow of information lifted from the Local Coordination Meeting or the National Coordination Meeting. This document serves as a reference only and for any clarifications or questions, it is best to address this to the National Coordination Team or send an email to secretariat@plwphil.com. Cover design by PLW Secretariat. May 2013 1st Version. Series of 2013  
  • 3. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   3   Table  of  Contents       I.  ADMINISTRATIVE  DETAILS   4   A.  MEETING  DETAILS   4   B.  ATTENDANCE  DETAIL:   4   II.  REVIEW  OF  PREVIOUS  MINUTES   5   A.  MEETING  ATTENDEES   5   B.  MEETING  DETAILS   5   C.  MEETING  DISCUSSIONS   5   D.  REVIEW  OF  ACTION  ITEMS   9   III.  AGENDA  ITEMS   10   IV.  MEETING  PROPER   10   A.  LOCAL  COORDINATION  UPDATES   10   B.  NATIONAL  EXPANSION  ACTIVITIES   11   CEBU  MISSION  DETAILS   12   BACOLOD  MISSION  DETAIL   13   C.  FILIPINO  WORKSHOP  MATERIALS   14   D.  UNIVERSAL  DAY  OF  GUIDES   14   E.  YOUNG  ADULT  WORKSHOPS   15   F.  FR.  IGNACIO  LARRANAGA'S  CIRCULAR  NO.  28   15   G.  ACCOUNTS  RECEIVABLES   16   H.  FUND-­‐RAISING  ACTIVITIES   16   I.  NEW  CAMPAIGN  MATERIALS   16   J.  SCHOOLS  OF  FORMATION   17   K.  OTHER  MATTERS   17   III.  SUMMARY  OF  ACTION  ITEMS   17   APPENDIX  A:  PLW  BOOKS  CATALOG   19   APPENDIX  B:  NEW  PLW  PHILIPPINE  WEBSITE   20        
  • 4. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   4   I.  Administrative  Details   This section provides specific information about the meeting's venue, time and attendance. It also mentions that preparation highlights prior to the meeting proper. A.  Meeting  Details   Meeting Date: April 09, 2013 (Tuesday) Meeting Type: Local Coordination Meeting (LCM) Meeting Venue: Ground Floor, Spiritus Hall, Holy Spirit Church, Nepomuceno St, BF Homes, Holy Spirit, Quezon City Time Started: 09: 05 A.M. Time Ended: 12: 05 P.M. B.  Attendance  Detail:   No. Name Position Coordination Team Time-In National Coordination 1 Domeng Mendoza National Coordinator National Coordination 8:20 A.M. 2 Milagros Mendoza National Coordinator National Coordination 8:20 A.M. 3 Derrick Lara National Secretary National Coordination 8:30 A.M. 4 Janice De Guzman National Treasurer National Coordination 8:55 A.M. 5 Sofie Origenes National Materials- in-Charge National Coordination 8:55 A.M. 6 Joy Lara Formation Guide National Coordination 8:55 A.M. Antipolo Coordination 7 Norma Garcia Local Coordinator Antipolo Coordination 8:45 A.M. 8 Rhodora Felix Local Secretary Antipolo Coordination 8:45 A.M. 9 Roxanne Marasigan Local Treasurer Antipolo Coordination 8:45 A.M. 10 Regina Bernardo Formation Guide Antipolo Coordination 8:45 A.M. Bataan Coordination 11 Renato Bagay Local Coordinator / Local Secretary Bataan Coordination 8:45 A.M. 12 Leonarda Collas Local Treasurer Bataan Coordination 8:45 A.M. Bulacan Coordination 13 Rolando Halili Local Coordinator Bulacan Coordination 8:55 A.M. 14 Asuncion Glorioso Local Treasurer Bulacan Coordination 8:55 A.M. Manila Coordination 15 Gina Antonio Local Secretary Manila Coordination 8:55 A.M. 16 Odie De Jesus Local Treasurer Manila Coordination 8:55 A.M. Marikina Coordination 17 Antonio Cruz Local Coordinator Marikina Coordination 8:55 A.M. 18 Ofella Torres Local Treasurer Marikina Coordination 8:55 A.M. 19 Bella Villanueva Representative for Local Secretary Marikina Coordination 8:55 A.M.
  • 5. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   5   II.  Review  of  Previous  Minutes   This section provides highlights on the read previous minutes of the meeting. The minutes of the November 3,2012 assembly was read and reviewed to the attendees by PLW National Secretariat, Derrick Lara. A.  Meeting  Attendees     National Coordination Domeng Mendoza, Mila Mendoza, Derrick Lara, Kath Lara, Joy Lara, Sofie Origenes, Janice De Guzman Manila Coordination Gina Antonio, Odie De Jesus Marikina Coordination Antonio Cruz, Noel Rebollos, Lourdes Bueno, Ofella Torres Antipolo Coordination Norma Garcia, Roxanne Marasigan, Rhodora Felix Bulacan Coordination Lilia Rivera, Rolando Halili Bataan Coordination Renato Bagay Total 19 B.  Meeting  Details   Venue: Holy Spirit Parish Hall, Quezon City Date: November 3, 2012 (Saturday) Reference Link: http://prayerandlifeworkshops.wordpress.com/local-­‐ coordinating-­‐teams/local-­‐coordination-­‐meeting-­‐minutes/ (password: locale) C.  Meeting  Discussions   1. Opening Prayer a. Spirit of the Living God b. Community Meditation: Mark 1:35-39 (started 9:20am) 2. Meeting Proper (9:40am) a. Official PLW Hymn was played b. Meeting Presentation (10:00am) (Please click this link to download a copy of the meeting presentation: http://prayerandlifeworkshops.files.wordpress.com/2012/11/localcoordinati onmeeting_110312_v3.ppt ) i. National Coordination 1. At a Glance (PLW Guides) 2. Culmination Week Themes • Development of talks –
  • 6. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   6   • Development of some module currently being done by Ron Mendoza (Bulacan) and can be shared to everyone after completion; • Others can develop their own module, topic can be an excerpt of LSG 3. Local Expansion • Requesting assistance from the Zone for local expansions • Lay-outing the groundwork, will be requesting feedback from Antipolo Group (Cebu mission) 4. Asian Expansion 5. Status Summary 6. Financial Requirements 7. Team Coordinators ii. National Secretariat (10:20am) 1. Team Secretariat 2. General Purpose 3. Initiatives 4. Initiated Projects • National Coordination already did 2 online meetings over skype 5. Cycle Reporting • Local Coordination Cycle Report • Statistics Report 6. Reporting Timeline 7. Next Steps iii. Short Break (10:43am) Pilipino Songs played: 1. Sa ‘Yong Singkad (How Great thou Art) 2. Ama, Puso Ko (Change My Heart, O God) 3. Isusuko Ko (I Surrender All) iv. National Treasury (11:03am) 1. Team Treasurer 2. Financial Status • Breakdown to be shown to local treasury during break out session • Invoice break down is now available so local coordination can reconcile with their records. • Priority to clear all receivables for 2011 and 2012 • Previous years’ receivable – decision to write off will be made in the future (if necessary) • Suggestion for the Financial report >> include also total of payment, not only the running balance 3. Costing of PLW Materials • 2012 Cycle 2 • Assumption: All materials are locally printed • 2013 Cycle 1 • English: P450 • Pilipino: P300 • Remind guides to ensure that extra materials are monitored and returned.
  • 7. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   7   Use surplus first before requesting for new materials. v. National Formation (11:25am) 1. Team Formation 2. Intensive Formation • Local Coordination feedback: • Short duration but too much information in one session • Formation Guide needs to study Intensive SOF before he / she can give SOF • Ideally for far location • We will exhaust all possible way to conduct regular SOF; secondary only to conduct intensive SOF • Ensure rigid selection of SOF students 3. Regular vs Intensive SOF • Recommendation: Conduct regular SOF first, until we have the combined regular and intensive SOF version available hopefully by next year. vi. National Materials (11:55am) 1. Team Material – same as local treasury 2. PLW National Materials Inventory • Sofie to provide sketch of her location • 0 inventory: English workbook; Jackets; English Guide’s Manual • Reminder to use surplus first before requesting for new materials. • No updates yet as regards to the Mexico printer contacting the Manila’s local printer: Sonar • We are obliged to expand, hence we needed the new materials to be available • English Guide’s Manual: editing currently in progress. vii. Retreat Schedule (12:03nn) 1. Retreat PLW Schedule Jan 2013 • Retreat Module: My Brothers and Sisters • Manila, Antipolo, Marikina: Reminder on room assignment, payment etc. • A number of participants has special needs (i.e. cannot go up & down, needs to have a separate bathroom) • Bataan: Arrangement made already • Baguio: Reservations done 2. Bank Account • Bataan account closed • In the meantime, please use the (new!) joint savings account under Domeng Mendoza and Janice De Guzman viii. Appendix (12:19nn) 1. Coding Project 2. Local Reporting • Local Cycle Report ix. Break out session: working lunch (12:40nn)
  • 8. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   8   x. Cebu Mission (1:20pm) 1. Marikina Coordination: Cebu Mission Report • Please click this link to download a copy of the report: http://prayerandlifeworkshops.files.wordpress.com/ 2012/11/cebu-mission_marikina-report.pdf 2. Antipolo Coordination – additional Cebu mission report • As a support to Marikina mission • No bishop available at that time due to Canonization of St. Pedro Calungsod • CCTL Radio Program (Radio Veritas of Cebu) • Love Flock – PLW to present; Antipolo coordination to follow up • TV Program • PLW as a guest • Recommended Domeng and Derrick to appear as guest • For follow up; provide schedule so Antipolo (c/o Roxanne) can coordinate • Cebu expansion needs to have a definite plan prior to the TV program interview • Domeng and Derrick to meet with Marikina and Antipolo Coordination • Who can go? Cost of expansion? xi. Questions/Concerns: 1. How do we consider an activity as an expansion? • If there’s a definite agenda and a clear plan for expansion 2. Do we keep or distribute the Guide’s record? • Guide’s record should be kept by the Local Secretary • Distribute Guide’s certificate to the guides 3. Marikina Coordination Concern: Missing Guide’s certificate 3. Closing: Summary / Recap (2:00pm) i. PLW Roadmap ii. Improvement in our records tracking iii. Prayer needs – please utilize our online resources (i.e. facebook; email) iv. Expansion Plans 4. Closing Prayer (2:03pm)    
  • 9. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   9     D.  Review  of  Action  Items     Action Assigned To Due Date Status Send meeting minutes and materials National Secretary 11/4/12 In progress Share marketing materials for expansion National Secretary 11/11/12 In progress Upload 6 bishops that certified PLW in our PLW website National Secretary 11/11/12 Not Started Email instruction on how to submit reports National Secretary 11/11/12 In Progress Provide templates for all reporting needs National Secretary, Treasury and Formation 11/11/12 In Progress Provide feedback on special needs for the retreat. Send feedback to the assigned Lead Coordinator / Person All Coordination 11/11/12 In Progress Meet with Marikina and Antipolo coordination for Cebu mission (i.e. schedule; who can go; definite plans for expansion; cost) Domeng and Derrick 11/30/12 Not Started Provide schedule on when Cebu TV interview can be scheduled Domeng and Derrick 11/30/12 Not Started Submit projected venues for PLW 2013 Cycle 1 All Local Coordinators 11/30/12 Not Started Provide list of guide’s numbers National Coordinator 11/30/12 In Progress Submit pictures on the Cebu Mission Antipolo Coordination 11/30/12 Not Started Submit Local Cycle Report All Local Coordinators, Secretary and Treasurer 11/30/12 Not Started
  • 10. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   10   III.  Agenda  Items   This section presents the agenda items planned and discussed. 1. National Expansion Activities 2. Pilipino Workshop materials 3. Universal Day of the Guides (Pentecost) 4. PLW Young Adults Materials 5. Fr. Ignacio's Circular # 28 6. Fund-Raising Projects 7. New Campaign Materials 8. Other Matters IV.  Meeting  Proper   A.  Local  Coordination  Updates   Local Coordination teams were requested to provide updates with regard to (a) Coordination Updates (b) Number of Active Guides (c) Workshop Venues (d) Accounts Receivables (e) Formation Updates (f) Other Matters 1. Bataan Coordination. Reported by Br. Rene Bagay • 8 Active Guides (7 active; 1 on leave) • Highlight: Request has been granted by the Diocese for a Spiritual Assistant who can assist in bridging workshops to parishes. Successfully held 5 workshops. • Workshop Venues: 5 • Accounts Receivables: On-schedule payments • School of Formation: None as of meeting time. Planning to have a school of formation by end of thhis year • Other Updates: Strengthened relationships with priests but with only 8 working guides. Moving payments for National receivables. 2. Bulacan Coordination. Reported by Br. Lando Halili, Coordinator • 19 Active Guides (14 active guides; 5 on leave (abroad and locality) • Highlights and Challenges: Declining number of participants during the 3rd and 4th sessions (Challenge). Experienced great bonding among the guides specifically with the visit of 2 "balik-bayan" guides (Highlight). Special workshop being given to a couple due to a bed-ridden husband (Highlight) • Workshop Venues: 5 • Accounts Receivable: Still having outstanding balance with previous records. • School of Formation: On-going school at Norzagaray given by Formation Guide - Sis. Chona . Has 5 participants and currently at Apostolic session. Another school of formation to be given by Br. Sam Rivera mainly composed of teachers. • Target: Request for a letter of endorsement or permission / letter of approval from the Bishop
  • 11. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   11   3. Antipolo Coordination. Reported by Sis. Norma Garcia • 21 Active Guides (3 inactive / medical leave and inactive; 7 guides without session venues and 12 working guides) • Workshop Venues: 7 • Accounts Receivables: No collated report as of meeting time due to an upcoming schedule. Projected to have a good remittance for this cycle • Schools of Formation: None as of the meeting time. No central venue for the school of formation providing as a hindrance and as a challenge as of this time. Advised to get younger guides due to ageing population • Highlights and Challenges. Maintained a steady number of participants despite challenges. (Highlights). Contributed success due to priest's influence to participant's attendance. Plan to present workshop expansion to a bishop assigned in Taal, Batangas but did not push thru due to contact person's sickness. 4. Marikina Coordination. Reported by Sis. Bella Villanueva and Br. Antonio Cruz • 17 Active Guides (15 active guides; 2 guides on leave) • Highlights and Challenges: Few workshop sessions. Experience challenges in starting the workshop sessions due to resetting of schedules. • Workshop Venues: 3 (2 off-cycle workshop schedules) • Off Cycle Schedules: PLW scheduled every January in St. Camilus Seminary due to its postulancy formation program. Projects 2 more workshops to start on June • Accounts Receivables: On-going review. Material acquisition by 2014 • School of Formation: Completed send-forth with 3 new guides as attended by Sis. Joy Lara, National Formation Guide • Plans: Plans to expand in Pasig. 5. Manila Coordination. Reported by Sis. Gina Antonio, PLW Secretary • 17 Active New Guides (Including 5 newly send-forth guides and 5 guides as members of the National Coordination Team) • Accounts Receivables: Only got 6 sets maximizing unused materials. No pending balance. Generating revenues from book sales • Expansions: Extending workshops to Cavite and guides have committed tithes to help support Cebu-Bacolod expansion plans B.  National  Expansion  Activities       The National Expansion Activities as presented by Br. Domeng Mendoza   • Reviewed the assembly of the expansion plans presented last November 2012. Targeted 3 main areas in the Philippines: Tarlac, Cebu and Davao • Updated the assembly about Tarlac expansion care of Sis. Meng Reyes. However, the Bishop assigned in Tarlac have been transferred or moved out
  • 12. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   12   • Presented slides on the expansion timelines in Visayas specifically on how it started and where the goal will be • Highlighted the initiated trips done by Antipolo and Marikina guides that prompted the expansion to take place in October 2012 and to present • Completed the planning process after receiving positive feedback from the places visited by Antipolo and Marikina • Highlighted the impact of orientation sessions after the expansions have realized as of February 2013 • Orientation sessions held after holy week in Talisay and other areas • Mentioned the desert schedules in Talisay and Danao to happen some time on June and July • Updated the assembly about the Bacolod visits after doing some initial presentation • Reviewed the need for an Ilongo speaking in Bacolod, guide in Manila will be available next year. Currently declared an open need as of this meeting • Presented pictures taken from the Cebu and Bacolod trips. Discussed geographical areas and meeting highlights • Identified the guides currently conducting workshops in Cebu in the person of E.Toledo and L.Bueno • Discussed highlights of the Cebu trip emphasizing the possibilities of having workshops be conducted in the parishes visited • Made a courtesy call with Bishop Palma • Mentioned about 4 venues awaiting in Bacolod for 2nd cycle of 2013 care of Light Of Jesus Community located in Silay City • Reiterated the 7th session envelopes having to explain to participants a concrete picture of the expansion plans in Cebu and Bacolod • Presented costing work for the expansion plans for Cebu and Bacolod Missions Cebu  Mission  Details      
  • 13. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   13         Bacolod  Mission  Detail          
  • 14. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   14     • Discussed the importance of using the local dialect as a consideration for the expansion plans in Cebu and Bacolod • Highlighted the challenges of guides not conversing in local dialect to make the workshop sessions be more effective. The need to have missionary guides both for Cebu and Bacolod who knows how to speak the dialect will be an advantage • Emphasized the need for local dialect to be used during the community sharing as a way of gauging the effectiveness of the workshop • Updated the participants about the potential translation of PLW materials to Cebuano through Bishop Joseph Nacua, OFM Cap. • On-going review of 2nd cycle line up for Cebu. Targeted School of Formation in Cebu to be launched by 2nd cycle C.  Filipino  Workshop  Materials   Presented by Br. Domeng and Sis. Mila Mendoza, National Coordinators • Completed all English PLW Materials to Filipino with placed numbering • Distributed materials for early Guide's review • Advance copies of songs, manual and CD messages have been handed out • Gave 2 sets composed of song book (awit), complete set of CD messages, songs, and newly translated manual for coordinations to practice • New messages recorded by Bishop Nacua are currently being completed as it undergoes editing process. Coordinations can still make use of the CD Messages of Br. Ramir's voice-over while waiting for the new message translations • Handed out 2 sets per coordination for review and practice • Recommended to duplicate the audio CDs per coordination D.  Universal  Day  of  Guides   Presented by Br. Domeng Mendoza, National Coordinator  
  • 15. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   15   • Each Local Coordinations will have their own universal day of the guides on May 19 • Decided not to have a big gathering at this time due to own activities being held per local coordination E.  Young  Adult  Workshops   • Received 5 sets of Young Adult Workshop materials sent by International that includes song listings, songs in cd, audio messages, dvd messages, young adult manual, weekly practice folder, prayers and song books • Instructed to study, plan and how to implement the workshops • Discussed that the targeted Young Adults are not for highschool students but young adults, ages 21 to 35; single • Distributed the 4 sets to the following guides namely Br. Derrick Lara, Sis. Janice De Guzman, Sis. Ems and Sis. Chona to study and propose plans to National • Instructed the 4 guides to study, walk through, time table and other recommendations to National team on how to effectively market the workshop for young adults. Propose costing details that will go with it. • Provided an overview of Young Adult Workshops having 10 sessions and running at 1 hour and 45 minutes per meeting • Requested 4 designated guides to review the materials for 1 month and meet by June to discuss recommendations in piloting the program • Discussed ideal young adults are those who have graduated from college and already working • Updated the assembly about the Permanent Conversion material currently on translation process from Spanish to English by Bishop Joseph Nacua,OFM Cap. F.  Fr.  Ignacio  Larranaga's  Circular  No.  28   • Assumed all participants got a copy of the circular # 28 • Reminded the team to review the circular sent through email • Highlighted the need for more evangelizing couples • Encouraged the need for more young guides
  • 16. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   16   G.  Accounts  Receivables   Presented by Sis. Janice De Guzman, National Treasurer • Updated the team about the total accounts receivables as of January 2013 and other dated summary amounts • Updated participants about handing out an updated accounts receivables per coordination • Updated the team about the SEC Registration of PLW Philippines • Requested to check the status of PLW Philippine SEC Registration and have confirmed that no penalty as of this time. Need to submit reports to update status • Reviewed the need to submit documents for PLW Philippine to opening a bank account • Discussed the plan of creating solicitation letter to be sent to PLW graduates / participants for the expansion activities • Explained the value of having an official PLW Philippine bank account for all future donations and solicitations to be forwarded H.  Fund-­‐Raising  Activities   Presented by Br. Derrick Lara, National Secretariat • Love Offering Campaign. Discussed the value of mentioning the expansion activities happening in Cebu and Bacolod during the 7th sessions • PLW Books. Shared to the participants the locally printed PLW books and a portion of the sale will be left for local coordination funds. Online catalog is available and can be viewed through www.plwphil.com/plwbooks • PLW Message Shirt. Printed shirts containing PLW battle cry as done by other groups who have experienced the workshops   I.  New  Campaign  Materials     Presented by Br. Derrick Lara, National Secretariat • Demonstrated the new PLW Philippine website with a new site address http://www.plwphil.com • Explained upgraded features of the site with easier recall of the web address, more direct-to-the point explanation of the workshops and more maneuverable information • Extracted information from various PLW collaterals such as brochures, manuals and www.tovpil.org site
  • 17. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   17   • Showcased the dynamic information of the site with more up-to-date information about PLW with respect to campaign initiatives, sharing invitations, sharing key information, groups served, testimonials and services being offered now and in the future • Requested to visit www.plwphil.com for familiarization, review and for PLW information to be shared to interested parties • Requested the local coordination teams to send the following: (a) testimonials; (b) next cycle workshop schedules; (c) coordination updates; (d) articles of interest • Informed the local coordination teams to access the previous information in the www.prayerandlifeworkshops.wordpress.com / local coordinating teams using the password: locale J.  Schools  of  Formation   Presented by Br. Domeng Mendoza, National Coordiator • Announced that there will be new 11 candidate-guides to be send forth on July of 2013. Dates still to be identified to give way for Bishop Joseph Nacua's availability • On-going schools of formation held in Baguio with targeted sending forth schedule on May 26 • On-going schools for formation in Manila and Marikina K.  Other  Matters • Sis. Odie de Jesus of Manila Coordination asked National about workshops being conducted outside the "geographical responsibility" if there is need to get permission or have it delegated to the local coordination who covers that area? • Br.Domeng of National pointed out that there is no such thing as "intrusion" in PLW venues. There is only the need to inform or coordinate to ensure proper support be provided or if there is a need to provide an extra guide to cover larger groups. Though there is no real "geographical" jurisdiction that exists in local coordination teams, it is best to approach things in a family atmosphere III.  Summary  of  Action  Items   Action Assigned To Due Date Status 1 Sending of meeting minutes and presentation materials National Secretary 05/19/13 Completed 2 Schedule of PLW for Young Adults presentation by the appointed guides Appointed Guides 06/02/13 In progress 3 Completion of PLW Philippine Bank Account Requirements Treasurer 05/28/13 In progress 4 Completion of solicitation letter for PLW Philippine expansion activities National Coordinator 06/03/13 In progress
  • 18. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   18   5 Email instruction on how to submit reports for Cycle 1 of 2013 National Secretary 06/03/13 In Progress 6 Provide templates for all reporting needs for Cycle 1 of 2013 National Secretary, Treasury and Formation 06/03/13 In Progress 7 Submit Local Cycle Reporting for Cycle 1 of 2013 All Local Coordinators, Secretary and Treasurer 06/10/13 Not Started 8 Submit revised participant registration form to include other important information such as (a) Gender; (b) Status; (c) PLW Workshops attended; (d) Community Name / Parish Name; National Secretariat 06/02/13 In progress      
  • 19. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   19     APPENDIX  A:  PLW  BOOKS  CATALOG   Note:  A  future  release  of  the  Catalog  will  be  done  by  end  of  June  2013  to  include  "Fire  and   the  Rose"  and  to  update  the  book  covers  to  match  with  the  actual  books  being  released.        
  • 20. Minutes  of  the  Meeting    Local  Coordination  Meeting  |  04.09.13   20   APPENDIX  B:  NEW  PLW  PHILIPPINE  WEBSITE   Note: To access the new site, please go to http://www.plwphil.com   Main Features: • Easy to remember web address • Dynamic information • Campaign-ready material • PLW Guide portal ready • Centralize communication page • Video and Blog updating ready • Social Media ready