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PMI-SAC November Luncheon
1. Utilizing Software Solutions to Support Project and Portfolio Processes 2009 PMI-SAC Professional Development Conference
2. Agenda Why Project Portfolio Management is important Why use PPM software solutions? Where to use PPM software solutions? Benefits of using PPM software solutions Summary
3. Why PPM is important The only way organizations Innovate Change Offer new products and services Change is happening faster and faster
4. How do we use technology today? Why use PPM Software Solutions?
5. Necessary elements for successful PPM Organizations need: The right people Supported by the right technology Following the right processes
6. Each area has their own goal Complete project on-time, within budget and with the highest quality Optimize outcomes from a related group of projects To optimize the use of organizational resources
7. But They Cannot Be Separated There is a high degree of interaction between these three areas. Resource and financial assets are used at the project level but managed at the portfolio level.
12. Where to use PPM tools What PPM processes should be part of a PPM tool initiative?
13. Idea Management Portfolio Management Idea Management Resources Financial Ideas Good Ideas Not so good Ideas Approved Projects
14. Idea Management How does your organization ensure that: A single list of possible future projects exists? Collected in a easy manner? With a common way to evaluate each one? So that the “good” ideas can move forward in the process?
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16. Portfolio Management Portfolio Management Idea Management Resources Financial Ideas Good Ideas Not so good Ideas Approved Projects
17. Portfolio Management How does your organization ensure that Decisions about project selection: Lead to projects that align with organizational objectives? Lead to projects that optimize human resources? Lead to projects that optimize financial resource? Decisions about what-if scenarios?
18. Project Management Project Cost Management How do you ensure that: Various cost plans can be created easily and accurately from the schedule?
19. Project Management Project Human Resource Management How do you ensure that: Resource requests are tracked properly? The correct resources are working on each project? Understand the impact of changes to resource assignments?
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21. Project Management Project Time Management How do you ensure that: There is one schedule that all team members can view and update? Impacts on late deliverables from other project’s are understood? That actual time spent is captured?
22. Project Management Project Communication Management How do you ensure that: Those who should see project information have access to it?
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24. Project Management Project Document Management How do you ensure that: All new project use the correct templates? Documents are properly versioned? All team members have access to the latest document versions? All document deliverables have proper approval?
25. Project Management Project Process Management How do you ensure that: All process are properly governed so that; Proper authority is provided for Project approvals? Phase Gate review & approvals? Change Request approvals? Document review & approvals?
Making matters worse if the face that in many organization the project management functions and the portfolio management functions do not report through to the same part of the organization.
