Kylie Welch, Records Manager at Whitireia Polytechnic presents on how she trains Whitireia staff using a variety of tools to get the message across including you-tube, intranet, box making icebreakers, general disposal reminder cards for business units and lollies!

1. Training staff on good records management
Kylie Welch – Records Management Advisor

2. Introduction
» Kylie Welch – Whitireia Records Management Advisor (Over 4 years)
» Wendy Wen – Whitireia Records Management Administrator (Over 4 years)
When starting there was a good foundation, a well thought out framework

3. About Whitireia New Zealand

4. - Porirua
- Elsdon (Trades)
- Wellington (3 sites)
- Auckland
- Tonga
Campus Sites

5. The Challenge
» The challenge our Manager gave us was to engage our staff in training

6. Resources Allocated
» Two staff members – one full time, one 30 hours
» Meeting rooms with audio video capabilities
» Website on Moodle
» Webpage on SharePoint system
» Travel budget to visit all campuses
» Support from our off-site storage providers with giveaways

7. Step 1. Create an online space to teach from
» SharePoint Records Management Webpage for us to teach from
» Before SharePoint we had a page on our intranet

9. Step 2. The 1 hour staff workshop
All staff emails were sent out to engage attendees once a month

10. The Workshop… more detail…

11. Introductions – great to get to know staff (5 mins)

12. Don’t laugh – the icebreaker… lets give it a go
(5 mins) make sure you have giveaways!

13. After the Icebreaker move into webpage topics

14. After the Icebreaker move into webpage topics

25. kylie.welch@whitireia.ac.nz
wendy.wen@whitireia.ac.nz