Irina Antonescu, Vaira Avota, Liva Davidsone, Carmen Neghina, Alina Oprea Case Study - example of project management for starting a music academy

1. Music Academy Irina Antonescu, Vaira Avota, Liva Davidsone, Carmen Neghina, Alina Oprea

2. Stakeholder Analysis, 30 June

3. Stakeholder Analysis Other stakeholders: Founders‘ family members Local schools: Administrators Teachers Local families with children Local administration Local companies (possible sponsorship) Future employees Music Instructors

4. Team Contract Project Name: Music Academy Project Team Members: BiCom, Brian, Nicole, Andres Code of Conduct: ... as a project team we will ... Unite our forces to build a music academy where children will be able to express themselves freely through music Ensure a transparent working environment Ensure a discrimination free working environment Create a socially responsible company Participation: Be present during all group meetings Provide the opportunity for equal participation Be open to new opportunities and business ideas Communication: Communicate openly and freely Do not pass judgement Use all communication mediums available to keep in touch Create a common work calendar to suit everyone‘s needs Problem Solving: Encourage constructive criticism Always keep a positive attitude Value each other‘s ideas and points of view Meeting Guidelines: Have a weekly meeting to discuss the development of the project

5. Project Charter

6. WBS Approach: Top-down (start with the largest items of the project and break them down) Reason: Using guidelines: although useful, the guidelines are rather general in nature and not specific for our future field of work Analogy report: we don‘t have any knowledge about similar projects being carried out in the past Bottom-up approach: specific tasks are still to be defined Mind mapping: not structured enough

7. WBS Main Steps Initiating Planning Executing Monitoring & Controlling Closing Goals Develop a business plan Get financial backing Handle legal issues Develop marketing materials Find a rental space Develop curriculum Hire staff Open for business

8. WBS Open for Business

9. WBS Initiating Prepare Stakeholder Analysis Prepare our business plan Create a project charter Hold a kick-off meeting Develop preliminary scope statement

10. WBS Planning Project Integration Management Create Team Contract Develop Project Management Plan Project Scope Management Develop scope statement Create WBS and WBS dictionary Project Time Management Project Cost Management Project Quality Management Project Human Resources Management Project Risk Management Project Procurement Management

11. WBS Executing Financial Backing Address local banks for loans Compare offers Obtain the bank loan Legal Issues Hire a lawyer Register company Fulfill all legal criteria Obtain legal approval Find a rental space Set budget Search for available rental places Compare and assess Decide on the best offer Rent the space

12. WBS Develop Marketing Material Set budget Decide on layout and design Print brochures and flyers Distribute Do a press release Develop Curriculum Research what the nearby schools offer Decide what is missing Decide what we can offer Create a realistic curriculum Beginner Intermediary Advanced

13. WBS Facility and Equipment Musical Instruments Contact local shops for music instrument offers Assess the offers Decide on the best offer and purchase the equipment Furniture Contact local shops for furniture Assess the offers Decide on the best offer and purchase the furniture Decorate using the furniture Hire Staff Contact local music instructors Place an advertisement promoting the jobs in the local newspaper Hold meetings with potential employees Hire he best qualified for the position.

14. WBS 8. Stakeholder Communication Communication regarding project and changes to training Prepare e-mails, posters, memos and other information Plan and hold meetings Prepare information for the corporate intranet Communication regarding productivity improvements Crisis Communication Prepare materials for the press in case a crisis occurs Plan and hold a press conferece (in case a crisis occurs)

15. WBS Monitoring and Controlling Ensure quality Assess the quality of the classes Conduct opinion polls to see the pupil‘s opinions, needs and desires Ensure satisfaction of the classes Estimate the demand for classes If needed hire more staff/ fire Estimate demand for eachcourse If needed, hire/fire staff Facilities Hire a cleaning staff Hire a guardian Closing Ensure the continuation of the project Measure success

16. Cost Estimate

17. Time vs. Costs