This presentation reviews how requirement prioritization is a decision process used to determine the relative importance of requirements. The importance of requirements may be based on their relative value, risk, difficulty of implementation, or on other criteria. These priorities are used to determine which requirements should be targets for further analysis and to determine which requirements should be implemented first. We shall discuss the inputs, techniques used, and the expected outcome.
Prioritization of requirements ensures that analysis and implementation efforts focus on the most critical requirements
7. Organize Requirements
Stakeholders
RACI
NAME Role Responsibilities * R A C I
- Coordinates participation across
the stages of the project work
HR Business for user readiness and
A C I
Lead organization re-design activities
- Role design and user procedure
definition
Procurement Advises on purchasing policies and
A C I
Advisor processes
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8. Organize Requirements Output
REQUIREMENTS TRACEABILITY MATRIX
Project Name:
Business Analyst: Patrick van Abbema
Project Manager Name:
Project Description: <required>
Initiative Process M or Req Requirement Description/
ID Req
ID ID R? Source Notes / Questions
I5 - Select
Shall be
and
Section 508
Implement
BReq1 Compliant M
a Learning
for
Manageme Criteria:
accessibility
nt System - Support JAWS reader
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14. Prioritize Requirements Elements
Indicate your Products Ceiling Score
with the requirement
1 = Out-of-the-box
2 = Standard tailoring
3 = Customization required
4 = Partner
5 = Future release
6 = Not available
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15. Prioritize Requirements Examples
Indicate how important the
requirement is
1 = Very Low
2 = Low
3 = Medium
4 = High
5 = Very High
15
16. Prioritize Requirements Challenges
Challenges in facilitating a
requirements prioritization session
include
Non-negotiable Demands
Unrealistic
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18. Prioritize Requirements Output
Req. Requirements Importance Notes Ceiling
ID to <XX>
Score
The Product shall Mandatory 1) Identify 3 full-scale 2
integrate with implementations of The
Peoplesoft (v8.8) HR Product with integration with
and Financials. Peoplesoft v8.8 HR and
Financials. Who are these
clients and what is their
contact information?
2) What are the resources
required by the Supplier to
successfully complete the
implementation?
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The definition of the business need is frequently the most critical step in any business analysis effort. Can you explain why?Give an example of what has happened in your world when the business need was not clearly identified and defined.Purpose - To create a set of views of the requirements for the new business solution that are comprehensive, complete, consistent, and understood from all stakeholder perspectives Two Objectives - To understand which models are appropriate for the business domain and solution scopeIdentify model interrelationships and dependencies
Can you explain what the desired outcome should do, if it isn’t a solution ? (page 84)In reality, desired outcomes should address a problem or opportunity, and support the business goals and objectives. Proposed solutions must be evaluated against desired outcomes to ensure they can deliver those outcomes.The business analyst determines which types of models will be required to describe the solution scope and meet the informational needs of stakeholders. Modeling concepts relative to Business Analysis:User Classes, Profiles or RolesConcepts and Relationships Events Processes Rules
Remember – any changes to the scope need to be approved by the sponsor!Domain SME, End User, Implementation SME & SponsorAffected by analysis techniques used to organize requirements since they need to verify and validate the requirements. The business analyst tailors the approach to meet the needs of key stakeholder groups, and must determine which models will be useful to each.Project ManagerUses the organized set of requirements to verify the scope of the solution and assess the work that needs to be done in the project.
The deliverable is a statement of the business need. Requirements Structure: The output of this task is an organized structure for the requirements and a documented set of relationships between them. This structure is distinct from tracing and is used so that the analyst and stakeholders know where a specific requirement should be found
The definition of the business need is frequently the most critical step in any business analysis effort. Can you explain why?Give an example of what has happened in your world when the business need was not clearly identified and defined.
The definition of the business need is frequently the most critical step in any business analysis effort. Can you explain why?Give an example of what has happened in your world when the business need was not clearly identified and defined.Purpose:Ensures that analysis and implementation efforts focus on the most critical requirements. DescriptionA decision process used to determine the relative importance of requirementsImportance may be based on the relative value, risk, difficulty of implementation, or on other criteria Priorities are used to determine which requirements should be targets for further analysis and to determine which requirements should be implemented first
What is the definition of a goal? Section 5.1.4 of the BABOK®defines them as longer term, ongoing, and qualitative statements of a state or condition that the organization is seeking to establish and maintain. Goals and objectives can relate to changes that the organization wants to accomplish, or current conditions that it wants to maintain. High-level goals can be decomposed to break down the general strategy into distinct focus areas that may lead to desired results, such as increased customer satisfaction, operational excellence and/or business growth. How can goals eventually be linked to specific measures? (page 83) As goals are analyzed, they are converted into more descriptive, granular, and SPECIFIC (remember the S in SMART!) objectives, and linked to measures that make it possible to objectively assess if the objective has been achieved. .1 Basis for PrioritizationRequirements may be prioritized using a number of different criteria:Business ValueBusiness or Technical RiskImplementation DifficultyLikelihood of SuccessRegulatory or Policy ComplianceRelationship to Other RequirementsStakeholder AgreementUrgency
What is the definition of a goal? Section 5.1.4 of the BABOK®defines them as longer term, ongoing, and qualitative statements of a state or condition that the organization is seeking to establish and maintain. Goals and objectives can relate to changes that the organization wants to accomplish, or current conditions that it wants to maintain. High-level goals can be decomposed to break down the general strategy into distinct focus areas that may lead to desired results, such as increased customer satisfaction, operational excellence and/or business growth. How can goals eventually be linked to specific measures? (page 83) As goals are analyzed, they are converted into more descriptive, granular, and SPECIFIC (remember the S in SMART!) objectives, and linked to measures that make it possible to objectively assess if the objective has been achieved. .2 ChallengesChallenges in facilitating a requirements prioritization session include:Non-negotiable Demands - Stakeholders attempt to avoid difficult choices, fail to recognize the necessity for making tradeoffs, or desire to rank all requirements as high priority. Unrealistic Tradeoffs - The solution development team may intentionally or unintentionally try to influence the result of the prioritization process by overestimating the difficulty or complexity of implementing certain requirements.
Remember – any changes to the scope need to be approved by the sponsor!Domain SMEMay be invited to participate in the prioritization of requirements, to assess the relative business need, and to negotiate their importanceImplementation SMEMay be asked to evaluate the relative complexity or risk associated with the implementation of certain requirementsProject ManagerIs responsible for the implementation of the solution and will use the priority of requirements as an input into the project planSponsorSince sponsors are ultimately accountable for the business solution and major project decisions, they need to be invited to participate in the discussion.
The deliverable is a statement of the business need. Requirements [Prioritized]: A prioritized requirement has an attribute that describes its relative importance to stakeholders and the organization. At the completion of this task, each requirement should have an assigned priority. The priorities may apply to a requirement or to a group or related requirements.
Remember – any changes to the scope need to be approved by the sponsor!Domain SMEMay be invited to participate in the prioritization of requirements, to assess the relative business need, and to negotiate their importanceImplementation SMEMay be asked to evaluate the relative complexity or risk associated with the implementation of certain requirementsProject ManagerIs responsible for the implementation of the solution and will use the priority of requirements as an input into the project planSponsorSince sponsors are ultimately accountable for the business solution and major project decisions, they need to be invited to participate in the discussion.