Materials for my project on ICT Training - as a project proponent

1. Introduction
1
 Microsoft PowerPoint, usually just called
PowerPoint, is a non-free commercial
presentation program developed by Microsoft. It is
part of the Microsoft Office suite, and runs on
Microsoft Windows and Apple's Mac OS X
operating system.

2. History
2
 Originally designed for the Macintosh computers, the initial
release was called "Presenter", developed by Melody Austin
and Thomas Rudkin of Forethought, Inc. In 1987, it was
renamed to "PowerPoint" due to problems with trademarks,
the idea for the name coming from Robert Gaskins.
 In August of the same year, Forethought was bought by
Microsoft for $14 million USD ($27.1 million in present-day
terms), and became Microsoft's Graphics Business Unit, which
continued to develop the software further. PowerPoint was
officially launched on May 22, 1990, the same day that
Microsoft released Windows 3.0.

3. 1
HOW TO CREATE A POWERPOINT
PRESENTATION
ELI Student Workshop
by Laurie Miller

4. Starting PowerPoint
4
 On Windows PCs
 Start 
 All Programs 
 Microsoft Office 
 Microsoft PowerPoint
 Or double Click the PowerPoint
Icon on the desktop

5. The First Slide
5
When
PowerPoint
starts, you
will see a
window like
this one.

6. Typing in Text
6
1) Move your mouse to
the rectangle that says
Click to add title, click
once, then start typing
2) Move your mouse to
rectangle that says
Click to add subtitle,
click once, then start
typing

7. Title and Content
Slide Layout
7
PowerPoint 2007 Title and
Content slide layout has
two functions - text or
graphic content
Text Content

8. 8
Graphic Content

9. 1
To Add Content Other Than Text To The Title And Content Slide
Layout, You Would Click On The Appropriate Colored Icon In
The Set Of Six Different Content Types. These Choices Include:

10. What is the Slides / Outline Pane in
10
PowerPoint 2007?
Two Miniature Views
The Slides/Outline pane is located on
the left side of the PowerPoint 2007
screen.
The default setting is for Slides. This
shows thumbnail views of the slides in
your presentation.
Clicking on the Outline tab, will show a
text outline of each slide in your
presentation.

11. Change the Slide Layout in PowerPoint
11
Nine Different Slide Layouts
Click the Layout button on the
Home Ribbon. This will show a
contextual menu of the nine different
slide layout choices in PowerPoint
2007.
The current slide layout will be
highlighted. Hover your mouse over the
new slide layout of your choice and
that slide type will also be highlighted.
When you click the mouse the current
slide takes on this new slide layout.

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The Nine
Different Slide
Content
Layouts in
PowerPoint
2007

13. 1
THE LAYOUT BUTTON
Any slide layout can be changed at any time, simply by clicking on the Layout button on
the Home Ribbon.
The list of slide layouts are as follows –
Title Slide - Used at the start of your presentation, or to divide
sections of your presentation.
Title and Content - The default slide layout and the most
commonly used slide layout.
Section Header - Use this slide type to separate different sections
of the same presentation, rather than use an additional Title slide.
Two Content - Use this slide layout if you wish to show text in
addition to a graphic content type.

14. 1
•Comparison - Similar to the Two Content slide layout, but this slide type also
includes a heading text box over each type of content. Use this type of slide
layout to -
•compare two types of the same content type (for example - two
different charts)
•show text in addition to a graphic content type.
•Title Only - Use this slide layout if you want to place only a title on the page,
rather than a title and subtitle. You can then insert other types of objects such
as clip art, WordArt, pictures or charts if desired.
•Blank - A blank slide layout is often used when a picture or other graphic
object that needs no further information, will be inserted to cover the whole
slide.
Content with Caption – Content will be placed on the right side of the slide.
•
The left side allows for a title and text to describe the object.
Picture with Caption - The upper part of the slide is used to place a picture.
•
Under the slide you can add a title and descriptive text if desired.

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Adding a New
Slide in
PowerPoint
2007
The First Slide

16. Inserting Pictures/Clip Art
16
• Move your
mouse to the
Insert Tab

17. Choose Clip Art
17
The Clip Art Tool Will Show up on the right edge
of the window.
• Type in a keyword for the picture you
want in the “Search for” box
• After the search is done, click on picture
you want to add
a) The picture will be placed on your
slide.

18. Choose Pictures from File
18
1) Move your mouse to
the Insert Menu and
click once to activate
the menu
2) Choose Picture
3) Choose From File
Click on the picture you
want to add and it will
appear on your slide

19. Changing Picture Size & Location
19
To adjust the size of To move the picture on
the picture the slide
• Click on its lower • Click on it until the
right corner until four-sided arrow
the resize double appears
arrow appears
• Don’t lift your finger
from the mouse • Don’t lift your finger
button and drag the from the mouse
mouse to resize button and drag the
the picture (“in” to mouse –and the
make it smaller; picture– to its new
“out” to make it location on the
bigger”) slide

20. 1
Powerpoint 2007 Chart Content - Uses Microsoft
Excel To Create The Chart
Charts Are Commonly Used in PowerPoint Slides
One of the most commonly used features shown on PowerPoint slides
are charts.
Clicking the Chart icon on any content type of slide in PowerPoint
opens the Insert Chart dialog box. Here you will select the best type
of chart type to reflect your data. Once you have chosen the chart
type, Microsoft Excel 2007 will open as well.
A split window will show the chart in one window and the Excel
window will show sample data for the chart. Making changes to the
data in the Excel window, will reflect those changes in your chart.

21. PowerPoint 2007 Chart Content
21

22. Inserting SmartArt
22

23. Example of SmartArt
23
Food Cycle

24. Hyperlink Bill Gates
24

25. Design Themes in PowerPoint 2007
25
Move the mouse over a theme
to see the effect on the slide.
Click to apply the theme.
Access the Design Ribbon
Click on the Design tab to
access the Design ribbon.
Hover your mouse over any of
the design themes shown.
The design is reflected
immediately on your slide.
Click the design theme when
you find one that suits your
needs.

26. Change the Color Scheme of the Design Theme
26
Design Theme Color Schemes
Once you have selected a style of design
theme that you like for your PowerPoint
presentation, you are not limited to the color of
the theme as it is currently applied.
Click on the Colors button at the right end of
the design themes on the Design ribbon.
Hover your mouse over the various color
schemes shown in the drop down list. The
current choice will be reflected on the slide.
Click the mouse when you find the right color
scheme.

27. Font Families are Part of the Design Themes
27
Select a Font Family
Each design theme is assigned a font family.
Once you have selected the design theme for
your PowerPoint presentation, you can change
the font family to one of the many groupings
within PowerPoint 2007.
Click the Fonts button at the right end of the
design themes shown on the Design ribbon.
Hover your mouse over any of the font families
to see how this group of fonts will look in your
presentation.
Click the mouse when you have made your
selection. This font family will be applied to
your presentation.

28. Background Styles of Design Themes
28
Change the Background Style
Just as you were able to
change the background on a plain
PowerPoint slide, you can do the same
while using one of the many design
themes.
Click the Background Styles button on
the Design ribbon.
However your mouse over any of the
background styles.
The background style will be reflected
on the slide for you to evaluate.
Click the mouse when you find a
background style that you like.

29. Hide Background Graphics on the Design
Theme
29
Background Graphics Can Be Hidden
Sometimes you want to show your slides
with no background graphics. This is often
the case for printing purposes. The
background graphics will remain with the
design theme, but can be hidden from
view.
Check the Hide Background Graphics box
on the Design ribbon.
The background graphics will disappear
from your slides, but can be turned back
on at any later time, by simply removing
the check mark in the box.

30. Adding Animation
30
 Separate your text into different text boxes
if you want it to appear
in different ways or
at different times.

31. Use Slide Transitions to Add Movement to
PowerPoint 2007 Slides
31
Choose a Slide Transition
Click on the Animations tab of the ribbon
to access the slide transition options.
The most common slide transitions are
shown as icons on the ribbon. Click the
drop down arrow to see the complete list
of transitions available, or scroll through
the list, one row at a time.

32. Choose Options for Slide Transitions
32
A Variety of Slide Transition Options
There are several options that you can choose to add to your
PowerPoint 2007 slides.
Transition Sound
Transition Speed
Whether to apply to this slide or Apply to All
How to advance the slide
 on mouse click
 or automatically after a set number of seconds

33. Add a Sound Effect to the Slide Transition
33
Many Sound Effects to Choose From
Sound effects can be effective if
applied wisely to PowerPoint slide
transitions. For example -- a
presentation that is about the
increasing sales figures might be
effective with a cash register sound
effect on a slide transition.

34. Apply Custom Animations in PowerPoint
2007
34
Add a Custom Animation from the Quicklist
Animations Tab on the Ribbon
Click the Animations tab on the ribbon.
Select the object to be animated. For
example a text box, or a graphic object.
Click the drop down button beside the
Custom Animation button located beside
Animate:
The list of options shown allows you to
quickly add one of the most commonly
used animation types.

35. More Custom Animations Available with the
Custom Animations Button
35
Open the Custom Animations Task
Pane
There are many more animation
options available. Simply click on
the Custom Animations button on
the Animations section of the ribbon.
This opens the Custom Animations
task pane on the right side of the
screen.

36. Select an Object on the Slide to Animate
36
Animate Text or Graphic Objects
Choose the title, a picture or clip art,
or a bulleted list to apply the first
animation.
Select graphics by clicking on the object.
Select a title or bulleted list by clicking on the border
of the text box.
Once an object has been selected, the
Add Effect button becomes active in the
Custom Animations task pane.

37. Add the First Animation Effect
37
Choose an Animation Effect
With the first object selected, the Add Effect
button becomes active in the Custom
Animation task pane.
Select a style of effect, such as Entrance,
Emphasis, Exit or Motion Path. Choosing one
of these styles will reveal a sub-menu with
selections of animations.
Click on different animations and you will see
a preview of the effect on your slide.
Make your selection.

38. Modify an Animation Effect
38
Select the Effect to be Modified
To modify the custom animation effect, select the drop-
down arrow beside each of the three categories -
Start, Direction and Speed.
Start
On click - start the animation on the mouse click
With previous - start the animation at the same time as the
previous animation (could be another animation on this slide
or the slide transition of this slide)
After previous - start the animation when the previous animation
or transition has finished
Direction
This option will vary depending on which Effect you have chosen.
Directions can be from top, from right side, from bottom and
so on
Speed
Speeds vary from Very Slow to Very Fast

39. Re-Order Custom Animation Effects
39
Move Animation Effects Up or Down in
the List
After applying more than one animation to
a slide, you may wish to re-order them so
that the title appears first and objects
appear as you refer to them.
Click on the animation you wish to move.
Use the Re-Order arrows at the bottom of
the Custom Animation task pane to move
the animation up or down in the list.

40. Preview Your Slide Show
40
Preview the Slide Show
Check to make sure the AutoPreview box is checked.
When you click the Play button at the bottom of the
Custom Animation task pane, this single slide will play in
the current window, showing any animations applied to
the slide.
When you click the Slide Show button at the bottom of
the Custom Animation task pane, the slide show will
play in full screen, starting from this current slide.
Click the Slide Show tab on the ribbon and make a
choice, or press the F5 key on the keyboard to play the
complete show in full screen.
After viewing the slide show, you can make any
necessary adjustments and preview once again.

41. Saving your Presentation
41
Click the Microsoft Office
Button
Select Save to save your
presentation
Type your Filename then
click the save icon

42. Print Preview
42
Click the Microsoft Office
Button
Select Print then Print
Preview

43. Printing your Presentation
43
Click the Microsoft Office
Button
Select Print to print your
presentation
The print menu will appear.
Click Ok

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