An Overview of SAP Business One Version 9.0

SAP Business One 9.0 OverviewRichard DuffySAP Business One Evangelist

Legal disclaimerThe information in this presentation is confidential and proprietary to SAP and may not be disclosed withoutthe permission of SAP. This presentation is not subject to your license agreement or any other service orsubscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in thisdocument or any related presentation, or to develop or release any functionality mentioned therein. Thisdocument, or any related presentation and SAPs strategy and possible future developments, products andor platforms directions and functionality are all subject to change and may be changed by SAP at any timefor any reason without notice. The information in this document is not a commitment, promise or legalobligation to deliver any material, code or functionality. This document is provided without a warranty of anykind, either express or implied, including but not limited to, the implied warranties of merchantability, fitnessfor a particular purpose, or non-infringement. This document is for informational purposes and may not beincorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, exceptif such damages were caused by SAP´s willful misconduct or gross negligence.All forward-looking statements are subject to various risks and uncertainties that could cause actual resultsto differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in makingpurchasing decisions.© 2012 SAP AG. All rights reserved. 2

SAP Business One 9.0Making Business One Easier to Use, Implement, Integrate & Customize Improved Integration Easier to Extended Customize Core & Extend Functions 9.0 Greater Easier to Implement Industry Focus© 2011 SAP AG. All rights reserved. 4

Agenda (1) Business Logic Localization  Bin Locations  Intrastat Integration  Inventory Counting  Payment Wizard & Correction  Multiple Units of Measure Invoices  Purchase Requests  Deferred Tax on Journal Entries  Price Lists & Discounts  Financial Reporting  Payment & Deposit Cancellation  G/L Accounts Search Enhancements  Marketing Document Cancellation  Manual Reconciliation of Down  GL Account Determination Payment Requests  Fixed Assets Integration  Drop Ship Reporting & Analytics  Landed Costs  SAP Crystal Reports 2011  Item Cost on A/R Returns & Credit  SAP Crystal Reports Server 2011 Memos  Electronic File Manager (EFM)  System Currency Reconciliations Multi-Language Support© 2011 SAP AG. All rights reserved. 5

Agenda (2) Business Infrastructure Technical Infrastructure  Implementation Centre  System Landscape Directory (SLD)  Implementation Tasks  Single Sign On (SSO)  Implementation Project  64-bit OS Support  Security Enhancements  Database User Credentials per Business Process Integration Company  Electronic Data Interchange (EDI)  Accessibility Standards  Data-Structure Lengths for Monetary Reporting Extensibility & Supportability Life Cycle Management  SAP Business One Studio Suite  Installation & Upgrades  SAP Business One Studio  Remote Support Platform 3.0  SAP Business One Studio for MS Visual Studio  SAP Business One Workflow  SDK Enhancements© 2011 SAP AG. All rights reserved. 6

Business Logic

Bin Locations (1/4)Warehouses Enhancement: 01 02 Bin Location Setup & Management:  Bin location functionality is activated per warehouseSublevels  Warehouses can be spilt into multiple sub-levels 01 Zone 1 Zone 2 Zone 3  Supports 4 sublevel dimensions ie: a.Zone, b.Area, c.Shelf & d.Row. 02 Area 1 Area 2 Area 3 Area 4  Bin location codes can support hierarchal or non-hierarchal scenarios 03 Row 1 Row 2 Row 3  Bin location codes can be setup with up to 10 user-defined attributes ie: size, weight, 04 Bin 1 Bin 5 Bin 8 hazardous, frozen etc. 02-Z2-A3-R1-1 02-Z2-A3-R2-5 02-Z2-A3-R3-8 Bin 2  Manage sublevel & bin location codes manually Bin 6 Bin 9 02-Z2-A3-R1-2 02-Z2-A3-R2-6 02-Z2-A3-R3-9 or automatically with a batch generation / Bin 3 Bin 7 Bin 10 update / delete function 02-Z2-A3-R1-3 02-Z2-A3-R2-7 02-Z2-A3-R3-10  Default bin locations available „per Item, „per Bin 4 Bin 11 02-Z2-A3-R3-11 Item Group‟ & „per Warehouse‟ 02-Z2-A3-R1-4 (Bin location codes) Bin 12 02-Z2-A3-R3-12 Example of hierarchical scenario© 2012 SAP AG. All rights reserved. 9

Bin Locations (2/4) Enhancement Cont: Allocations: Issue allocation  All inventory processing supports bin locations per WH  Setup automatic allocations for receiving and issuing goods  Bin location receipt & issue allocation screens for manually receiving and issuing transactions  Ability to replenish bin locations  Pick & Pack Manager supports bin locations  Picking methods supports simple bin numbers and sequences  Bin location allocation rules apply when handling batch & serial managed items  Inventory transfers support bin location transfersDocument allocation for all Sales A/R and Purchasing A/P documents  Item Availability supports bin location visibility  Productions Order bin locations are specified on both issue for and receipt from production documents  Inventory counting supports bins locations  Barcode fields support „per bin‟ and „per item‟© 2012 SAP AG. All rights reserved. 10

Bin Locations (3/4) Enhancement Cont: Displays Reporting: breakdown of  Report on bin location movements items per bin location  Existing reports have been extended with bin location information  New reports include:  Bin Location List  Bin Location Contents List  View bin location transaction history linking to item ledger transactions and documents.  All functions exposed to the DI API  Implementation tools support bin location functions© 2012 SAP AG. All rights reserved. 11

Bin Locations (4/4)Benefit: Optimize stock movement Faster order processing Auto-allocation facilitates & supports different picking requirements and processes Increased efficiency with accelerated cycle counting Significantly reduce picking time Better manage replenishment of items Easier to manage reserved products Enhanced visibility of inventory levels Minimise potential risk to the inventory Real-time inventory positions allows enterprises to make better decisions Warehouse efficiency reporting provides benchmark information for KPI setting© 2012 SAP AG. All rights reserved. 12

Inventory Counting (1/2)New End to End Process for Stock Counting: Enhancement:Cycle Count Determination  New end to end Inventory Counting processA items 6 times / year Cycle Count Alert Cycle Count Cycle Counting Enhancements:B items 6 times / year Recommendation for A items  Cycle Count Recommendations are linked toC items 1 time / year Select items stock taking process  Define more flexible count frequencies and set Freeze items reoccurrences for these frequencies  Define inventory cycles per warehouse , bin Print count location or item level sheet  Receive alerts for items due for inventory taking Inventory Counting: Count  New Inventory Counting document to record and manage inventory taking process Enter results  New Inventory Postings document to record and manage postings from Inventory Counting results Compare results  Two inventory takers can stock take in the same for 2 takers area  Ability to freeze items while counting Post quantity  Directly post stock take records without the differences counting process. © 2012 SAP AG. All rights reserved. 13

Inventory Counting (2/2) Enhancement Cont:  View Inventory Counting documents in Open Items List  Counting supports Units of Measure  Count exact number of serial & batch managed items  Bins locations are supported throughout inventory counting process Reporting:  Central Inventory Taking report  Inventory Counting Recommendation & Risk Assessment dashboard report Benefit:  Accurate reporting for inventory management  Dynamic counting and posting of quantity differences  Greater transparency in counting and corresponding posting records  Analyse quantities & differences while inventory taking is in process and has been completed.  Compare differences between two inventory takers  Greater flexibility in setting up count cycles  Greater flexibility in posting stock take records for corrections© 2012 SAP AG. All rights reserved. 14

Multiple Units of Measure (UoM) Enhancement:  Single UoMs can be grouped together as a subset based on conversion rules  Default UoM can be automatically converted to alternative UoM in transaction processing  Price lists can be updated for each UoM  Supports different barcode standards per UoM per item  Define different packaging types per UoM Benefit:  Flexibility to sell and purchase in any unit of measure required  Supports unlimited global and product- specific UoM conversion factors© 2012 SAP AG. All rights reserved. 15

Purchase Requests Enhancement:  Create Purchase Requests as a preliminary step of the purchasing process.  New Purchase Request Form & Report  Create Purchase Quotations or Orders directly from the Purchase Request form or Purchase Request Report  Create Purchase Quotations based on Purchase Requests from the Purchase Quotations Generation Wizard.  Notifications sent via E-mail or Business One notification when PO and GRPO has been created for Purchase Request  Supports approval procedure process Benefit:  Ability to notify purchase department of items needed to order, quantity and timeframe  Buyers can better control and make better decisions before buying goods  Great control over expenses and budget  Supports tangible authorization process prior to purchasing goods© 2012 SAP AG. All rights reserved. 16

Price Lists & Discounts Enhancement:  Set active and validity period for price lists & discount groups  Multiple currencies for price lists  Price list per customer / vendor group  Support multiple unit of measurements for prices  Currency selection for special prices and period / volume prices  Enhancements for discount groups  Discount control  Price and discount reports  Analyze pricing and discounts in transactions Benefit:  Greater flexibility for pricing and discount models  Increased control of prices and discounts  Better transparency via price and discount reports© 2012 SAP AG. All rights reserved. 17

Payment & Deposit Cancellation Enhancement:  Support cancellation of payments with deposited checks  Support partial cancellation of the deposit transaction for one chosen check out of a deposit with multiple checks and return the check to check register  Support cancellation of deposited check  Automatic cancellation of non-deposited checks and its related payment Benefit:  Increased flexibility in payment and deposit handling© 2012 SAP AG. All rights reserved. 18

Cancellation of Marketing Documents A/R Invoice Enhancement:  New „Cancellation‟ marketing document created with each cancellation procedure  Accounting, fiscal, financial and inventory transitions are completely reversed in one step  Both reversing and reversed documents are closed automatically and fully internally reconciled  Base documents linked to cancellation documents are re-opened after cancellation User selects cancel ... and can be used as a base document again A/R Invoice A/R Invoice (original posting remains) (reversal posting and quantities)  Display „Cancelled ‟ and „Cancellation‟ marketing documents in reports  Define maximum no. of days for cancelling marketing documents after posting  Relevant authorisations support this feature Benefit:  Supports countries where it is not legally compliant to create a Credit Memo document for incorrectly added Invoices Document status is updated -> ‘Cancelled’ Document status -. ‘Closed – Cancellation’  Saves time with one complete cancellation step© 2012 SAP AG. All rights reserved. 19

GL Account Determination - Advanced SolutionCentralized matrix to determine GL accounts Support GL settings for items, item groups, warehouses, BP groups, federal tax ID, ship-to country, ship-to state Supports multi determination criteria with possibility to set priorities for determination criteria as well as for rules Enable tracking by viewing the change log Simple and flexible Note: applies only in the first phase (9.0) to inventory relevant accounts © 2012 SAP AG. All rights reserved. 20

Fixed Assets integrated into core SAP Business One Enhancement:  Integrated comprehensive fixed assets solution for end to end process  Ability to handle different accounting areas (e.g. local accounting practices and IFRS in parallel)  Flexible depreciation calculation defined to meet local requirements & international accounting standards  Authorization concept  New fixed assets master data structure Benefit:  Enhanced capabilities in fixed assets management  Allows customer specific enhancements  Meets cross-localization accounting standards  Leverages existing Business One processes such as procurement process, blanket agreements, etc© 2012 SAP AG. All rights reserved. 21

Additional Functional EnhancementsEnhancement DescriptionAP Invoice supports Landed Landed costs can now be created directly using the „Copy From‟ function from an AP invoiceCosts without the need of a Goods Receipt. This supports a more streamlined procurement process without goods receipts, saving processing time and increasing efficiency.Drop Ship and Serial & Batch Drop Ship process supports serial and batch managed items. Setup or allocate serial numbers andItems batch managed items by activating „Manage Serial Numbers and Batches‟ in the Warehouse - Setup window for drop ship warehouses.Item Costs on A/R Returns & The item cost for an item that has been returned via an A/R Returns or A/R Credit Memo can beCredit Memos updated if it has no base document. This feature is activated by checking „Allow changing Inv. Cost for Doc. Without Base Doc‟ in the Document Settings window. A „Return Cost‟ field has been added to the A/R Returns and A/R Credit Memo documents to update the inventory cost at an item level.System Currency (SC) Internal reconciliation functionality in SAP Business One has been extended to support SCReconciliations management. New posting accounts have been added to enable automatic SC postings when performing any type of internal reconciliation.© 2012 SAP AG. All rights reserved. 22

Localization

Intrastat integrated into core SAP Business One Enhancement:  Integrated Intrastat solution for end to end process  Existing addon functionality maintained  New configuration form -> Intrastat – Configuration Tool  Intrastat relevant columns are available in marketing documents: Country of Origin, Incoterms, Transport Mode  New tab Intrastat Settings tab added to Item and Business Partner Master Data for Intrastat Relevant Items and Business Partners.  New Intrastat Declaration Wizard has been added  Enhanced importing and filtering options  Ability to store reported data New Intrastat Tab for  Available to all EU localizations ‘Intrastat Relevant’ Items defined in -> Benefit: General Tab  Enhanced usability has improved functionality  Decrease in the duplication of data  No addon overhead© 2012 SAP AG. All rights reserved. 24

Payment Wizard & Correction Invoices Enhancement:  Payment Wizard supports Correction Invoices to be processed to the bank file  Available for CZ, SK, HU, PL, RU localizations Benefit:  Greater flexibility in banking  Addresses country specific legal requirements© 2012 SAP AG. All rights reserved. 25

Deferred Tax on Journal Entries Enhancement: Benefit:  The specific part of VAT – deferred tax, can be now  Enhanced flexibility in customer specific posted in a manual Journal Entry document accounting processes  Including Journal Vouchers, Recurring Postings &  Addresses country specific legal requirements for VAT Posting/Transaction Templates  Automatic Tax calculation function is enhanced  Available to CT, FR, IT, GT, MX, ZA and ES localizations© 2012 SAP AG. All rights reserved. 26

Saving a Selection Criteria for Financial Reports Enhancement:  Users can prepare a report using specific subsets of G/L accounts and save the selection criteria including the expanded selection.  Flexibility to save a selection for different types of reporting areas e.g. IFRS, US GAAP, group reporting or for any legal purposes.  Use saved settings repeatedly.  Available to all country localizations Benefit:  Enhanced flexibility in financial reporting  Create report sets for different reporting areas – IFRS, USGAAP, etc.© 2012 SAP AG. All rights reserved. 27

Financial Search Function Enhancement:  The „Find‟ option for selecting G/L Accounts has been expanded  List of G/L accounts displayed in the standard form  Possibility to add columns for G/L accounts selection  Available to all country localizations Benefit:  Enhanced flexibility in financial reporting  More easily search for relevant G/L accounts.  Possibility to more easily set G/L accounts for the financial reporting© 2012 SAP AG. All rights reserved. 28

Manual Reconciliation of Down Payment RequestsEnhancement: Ability to complete Down Payment process using Manual Internal Reconciliation functionality Consistent behavior with standard Down Payment process Covering all localization needs including specific tax postings Available to all localizationsBenefit: Enhanced flexibility across the Down Payment business process Allows customer specific processing for Down Payments Meets cross-localization business standards © 2012 SAP AG. All rights reserved. 29

Reporting & Analytics

SAP Crystal Reports 2011 &SAP Crystal Reports Server 2011 Integration Enhancement:  View reports and layouts designed by SAP Crystal Reports 2011  Edit reports or layouts from SAP Business One, in the SAP Crystal Reports 2011 designer  Upload system and user-defined Crystal Reports from SAP Business One to SAP Crystal Reports Server 2011  Preview the uploaded reports from SAP Business One  View and share Crystal Reports Server URLs of the uploaded reports in SAP Business One Benefit:  Do state-of-the art reporting through an upgrade to the next version of SAP Crystal Reports 2011  Securely open, view, interact with, and share reports and dashboards over the Web© 2012 SAP AG. All rights reserved. 31

Electronic File Manager - Multi Language Support Enhancement:  Ability to translate generic electronic and bank payment file formats  Ability to export and import translations Benefit:  Support global businesses with multilingual environments  Translation can be outsourced through import / export functionality© 2012 SAP AG. All rights reserved. 32

Business Infrastructure

Implementation Center - Implementation Tasks Enhancement:  Centralization of implementation tools into the Implementation Tasks window  Quick Copy is a new solution to copy data between companies Benefit:  One-stop shop for implementation tools  Greater visibility and accessibility to available implementation tools© 2012 SAP AG. All rights reserved. 34

Implementation Centre - Implementation Project Enhancement:  Out-of-the-box project management checklists based on Accelerated Implementation Program (AIP) methodology  3 project templates are available  Templates are available in all languages supported by Business One.  Option to create own project templates  Option to create a drill down link to each step  Option to add general information, notes or attachments to each step Benefit:  Integrated guided approach via drill down options to relevant SAP Business One forms  Streamlined implementation process based on AIP methodology or pre-defined steps  Reduce implementation risks through additional information, notes or attachments per step© 2012 SAP AG. All rights reserved. 35

Business Process Integration

Electronic Data Interchange (EDI) EDI exchange with business partners via the EDI Business partners package for SAP Business One and SAP Information Interchange OnDemand for SMEs SAP II OD service for SMEs (SAP Information Interchange OnDemand for SMEs)  Cloud service to easily connect with business partners  Knowledge about business partners‟ EDI format is not required SAP II OD for SMEs EDI Package  Based on the integration framework, it connects between SAP Business One and SAP II OD service  Ready-to-use EDI content for sales orders, delivery and A/R invoices are delivered to speed up implementation *  Tool for adaptation and new processes EDI Package SAP Business Benefit: One Integration Framework  Faster process integration  Jump start into EDI communication * Pre delivered EDI content will be released during ramp-up phase.© 2012 SAP AG. All rights reserved. 37

Extensibility & Supportability

SAP Business One Studio Suite SAP Business One Studio for SAP Business One Studio MS Visual Studio Next generation of Screen Painter with greater functionality  Highly integrated with Microsoft Visual Studio Extensibility projects can be completed without Microsoft  Easy to use Visual Studio  Speeds up addon development learning curve Define workflows & forms  Leverages Microsoft Windows form development experience  User Defined Object default form designer  Forms designer  SAP Business One Workflow designer  Helps to generate code for new events -> event driven development experience© 2012 SAP AG. All rights reserved. 39

SAP Business One Workflow (1/2) Design Workflow in Business One Studio User ‘Worklist’ in SAP Business One Monitor Process SAP Business One Workflow -> 2 key components: 1. Design workflow in SAP Business One Studio 2. User „Worklist‟- workflow is imported into SAP Business One as tasks in a workflow inbox for user execution and monitoring Visualize process in Workflow Instance  Supported by a Workflow Engine© 2012 SAP AG. All rights reserved. 40

SAP Business One Workflow (2/2)Benefit: Manage customized business processes Push tasks to users Decrease company process learning curve Monitor and control processes Process visualization provides transparency Support time sensitive tasks Support conditional trigger process Control complex business process flows using conditions© 2012 SAP AG. All rights reserved. 41

Extensibility & SupportabilityEnhancement DescriptionUI API Object Level Events The UI API has simplified the handling of events in SAP Business One using Object Level Events. Maintaining code and developing new code will become easier to manage as coding increases.UI API Column Setting The functionality of fixing columns in SAP Business One in some forms has been extended to the UI API to benefit all partners who would like to leverage this feature in the SDK.DI API Exposure A number of DI API objects have been exposed.© 2012 SAP AG. All rights reserved. 42

Technical Infrastructure

System Landscape Directory (SLD) License Manager Settings Enhancement:  New SLD service for security configuration and server management.  SLD service added to Server Tools installation and replaces current security configuration process.  Backward compatible for partner addons Benefit:  Centralized environment for security & server management  Better security management© 2012 SAP AG. All rights reserved. 44

Single Sign On (SSO)SAP Business One Login Options:A. Login to B1 client with B1 credentials (original approach)B. Bind windows account with B1 user, then login to B1 client with windows domain credentialsC. Bind windows account with B1 user, then no credentials are needed when logging into B1 client if the windows session is opened by the bound windows account.Step 1: Enable Single Sign On via SLD Step 2: User setup – Bind with domain user Only activated when Step 1 is enabled. One domain user can only be bound with 1 B1 user per company DB. You can change binding to another Check for domain user. option B & C Step 3: Login for Normal User Can input domain user / pwd for option B Once the checkbox is checked, user doesn‟t need to input user id and password for option C. The logon screen won‟t appear for next logon, B1 will be launched directly with last company and current domain user. If the machine is not in a domain, the checkbox will be hidden.© 2012 SAP AG. All rights reserved. 45

64bit Support for SAP Business One Enhancement:  “Native” 64bit Business One Client utilizes all of the available memory on a client system.  64bit client released together with 32bit edition.  Supports 64bit DIAPI and UIAPI  Supports 64bit SAP addons -> Payment Engine, Outlook Integration, EFM  Supports 64bit SDK for add-on migration Benefit:  Supports high memory consuming transactions such as DB upgrades, Revaluation reporting etc  Bigger cache and better performance especially when running huge reports  Supports a greater range and more powerful partner solutions / add-ons  Better server side processing via 64bit DI API  Ability to integrate with 64bit applications, such as 64bit Microsoft Office  Solves some sizing & crashing issues due to more memory© 2012 SAP AG. All rights reserved. 46

Technical InfrastructureEnhancement DescriptionSecurity Compliance & Data SAP Business One supports a standard encryption communication channel between the licensePrivacy server, B1 client and DI API addons complying with local and global regulatory mandates for data security and privacy. To safe guard against brut force attacks and security breaches, the system now supports dynamic keys and salted hash user passwords. Any administration and configuration changes will also be stored in a log file for audit purposes.Different Database User for There is a new „Database User per Company‟ credential during the creation of a SAP Business Oneeach Company Database company database. This Database User can only access this company database and common database.Accessibility Standard To ensure that the ability to access SAP Business One is available to as many people as possible, such as people with disabilities or special needs, SAP Business One is now aligned with SAP‟s „Product Standard Accessibility‟ requirements enforced by the Product Innovation Lifecycle (PIL) process.Data-Structure Length for SAP Business One supports a greater data structure length for specific monetary fields in reportsMonetary Reporting such as the Trial Balance report. This will support currencies with large decimal place requirements and ensure more accurate reporting on financial figures.© 2012 SAP AG. All rights reserved. 47

Life Cycle Management

Installation & Upgrades New System Advanced Efficient Supports Full Landscape Upgrade Upgrade Silent Upgrade Directory Options Process Enhancement: Benefit:  New System Landscape Directory for security configuration and server management  Centralized environment for security & server  Supports silent mode tests and upgrades * management o Two upgrade phases: Data collection phase and executing phase which allow  Supports unattended upgrades customers to run their upgrade without any user interaction *  Save upgrade time by using automatically o Schedule silent tests and upgrades at a convenient time * saved configuration data  Configuration Data Management allows you to automatically save, load & define  Greater flexibility in defining upgrade options custom settings  Reduced authentication overhead for greater  Advanced company upgrade options efficiency  No Company DB authentication required for pre-upgrade tests or upgrades  Flexibility to import, review and override upgrade test results  B1i services will be stopped automatically  Cost & time saving for partners / customers * Supported by Server Components and Integration Solution. Not supported by Implementation Tools at this stage.© 2012 SAP AG. All rights reserved. 49

Remote Support Platform 3.0 Four key elements for Remote Support Platform 3.0 for SAP Business One Task templates and Change configuration Easy to set-up and First test, prepareimmediate execution using available tools flexible backup solution then run the upgrade PowerShell backup upgrade Create tasks from  Easily run repetitive DI  Choose among various  Pre-upgrade tool always templates with minimum scripts by embedding backup options: full, downloaded automatically required setup them into the PowerShell differential or delta by RSP Release to customers and to execute automatically  Set additional tasks ie.  Run upgrade test on receive feedback as soon  Add users and manage consistency checks to be company DB silently as tasks are generated VAT changes via RSP executed prior to backup  Upgrade performed only extended tasks  Backup SAP Business when database is ready One attachmentsFurther automation of maintenance automaticallytasks via Scripting Language© 2012 SAP AG. All rights reserved. 50

Thank youEcosystem & Channels Readiness I Roll Out ServicesNovember 2012

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An Overview of SAP Business One Version 9.0

by Richard Duffy on Nov 27, 2012

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An Overview of SAP Business One Version 9.0 Presentation Transcript