In accordance with the Singapore Companies Act, you are required to appoint a Company Secretary within six months of incorporating your Singapore company. This guide lists the responsibilities of a Company Secretary.

1. SINGAPORE COMPANY
SECRETARY GUIDE

2. COMPANY COMPANY SECRETARY GUIDE
In accordance with the Singapore Companies Act, you are required to appoint a Company Secretary
within six months of incorporating your Singapore company. Rikvin can provide your firm with the
services of a Company Secretary.
A Company Secretary must be either a 1) Singapore resident (a Singapore citizen or permanent resident)
or 2) holder of Singapore Employment Pass/ EntrePass/Dependant Pass.
RESPONSIBILITIES OF A COMPANY SECRETARY
In addition to ensuring compliance with relevant legal requirements, a Company Secretary has the
following areas of responsibilities:
1. Board Meetings 5. Statutory Returns
• Coordinating the company’s formal decision Updating ACRA on:
making and reporting process;
• formulating meeting agendas with the • any changes in the director(s) of a company
chairman and /or the chief executive; or particulars relating to director(s)
• attending meetings and taking minutes; • changes to a director’s name or residential
• maintaining minute books; address
• certifying copies of minutes; and • removal from office in accordance with the
• ensuring that correct procedures are Act or constitution
followed. • disqualification from holding office
• appointments/resignations/deaths
2. General Meetings • annual returns
• change of company name
• Obtaining internal and external agreements • adoption, alteration and revocation of
to all documentation for circulation to constitution
shareholders; • issue of shares
• coordinating the administration and • any other changes that requires updating
attending of meetings and taking minutes; with ACRA
and
• ensuring that correct procedures are 6. Report and Accounts
followed.
• Coordinating the publication and distribution
3. Company Constitution of the company’s annual report, accounts
and interim statement; and
• Ensuring that the company complies with its • the preparation of the directors’ report.
constitution; and
• drafting and incorporating amendments in 7. Share Registration
accordance with the correct procedures.
• Maintaining the company’s register of
4. Statutory Registers and Books members;
• assisting with transfers and other matters
• Maintaining statutory registers. affecting shareholdings; and
• attending to the queries and requests from
shareholders.
Last Updated on 13 February 2012 Copyright © 2012 Rikvin Pte Ltd

3. 8. Shareholder Communication 13. Non-Executive Directors
• Communicating with the shareholders • Acting as a channel of communication and
(i.e. through circulars); information for non-executive directors.
• payment of dividends and interest;
• issuing documentation regarding rights issues 14. Company Seal
and capitalization issues;
• general shareholder relations; and • Ensuring the safe custody and proper use of the
• relations with institutional shareholders and company seal if provided for in the company
their investment protection committees. constitution.
9. Shareholder Monitoring 15. ACRA Compliance Alert & Reminders
• Monitoring movements on the register of • Rikvin will duly notify you on filing deadlines
members to identify an apparent ‘stake- and compliance matters.
building’ in the company’s shares by potential
takeover bidders; and
• making inquiries of members as to beneficial
ownership of holdings.
10. Share and Capital Issues, Transfers and
Restructuring
• Implementation of changes in the structure
of the company’s share and loan capital and
devising; and
• implementing and administering directors’ and
employees’ share participation schemes.
11. Acquisitions and Disposals
• Participating as a key member of the company
team to implement corporate acquisitions and
disposals;
• protecting the company’s interests by ensuring
the effectiveness of all documentation and
that due diligence disclosures enable proper
commercial evaluation prior to completion of
the transaction.
12. Corporate Governance
• Reviewing developments in corporate
governance; and
• advising and assisting the directors with
respect to their duties and responsibilities and
compliance with their personal obligations
under company law and, if applicable Stock
Exchange requirements.
Last Updated on 13 February 2012 Copyright © 2012 Rikvin Pte Ltd

4. Helpful Links:
Company Registration
Immigration
Accounting
Taxation Services
Offshore Incorporation
RIKVIN PTE LTD
20 Cecil Street, #14-01, Equity Plaza, Singapore 049705
Main Line : (+65) 6438 8887
Fax : (+65) 6438 2436
Email : info@rikvin.com
Website : www.rikvin.com
Reg No 200100602K
EA License No 11C3030
This material has been prepared by Rikvin for the exclusive
use of the party to whom Rikvin delivers this material.
This material is for informational purposes only and has
no regard to the specific investment objectives, financial
situation or particular needs of any specific recipient.
Where the source of information is obtained from third
parties, Rikvin is not responsible for, and does not accept
any liability over the content.
Copyright © 2012 Rikvin Pte Ltd