Find out how Pingar App is improving document understanding for SharePoint.

2. In 2012, companies reported that
information access was the top technical
complaint by knowledge workers.
Source: IDC#227780, April 2012

3. 25% of companies with document
audits (GLBA, HIPPA, SOX) in 2012
FAILED due to poor organization of
content.
Source: AuditAnalytics.com

4. 60% of companies surveyed, reported
their SharePoint project FAILED due to
poor user adoption.
Source: VizIt & AIIM industry Surveys

5. The Problem:
Content is freely created, but not
consumed. Poor metadata removes an
organizations ability to organize,
manage and find content.

6. The Solution:
Improve the quality of
metadata and make it
easy to add.
This Presentation Tells You How!

7. Agenda
Who is Pingar
What is Metadata
Why is Metadata so Important
How Pingar Improves SharePoint Metadata
How it Works
Demo and Trial

8. Who is ?
Pingar provides document understanding
tools and technologies, improving the way
organizations interact with content.
The technology tags documents so users
don’t need to, increasing user
adoption, bringing unstructured content into
structured processes and improving search.
Pingar enabled organizations are finding
content faster, making users lives easier, and
improving business processes.

9. What is metadata?
Metadata: “Data about data” - What!?
The stuff that makes your content useful!

10. What is Metadata?
Everything has metadata
SharePoint Sites Documents have Even users have
have metadata metadata metadata
- Creation Date - Modified Date - Department
- Site Type - Author - Title
- Disposition Date - Version Number - Manager
- Description - Keywords - Phone Number
- Administrator - Record Status - Address
- Web Application - Checked In/Out - Groups

11. There are two types of
document metadata
1. Structured Metadata
2. Unstructured Metadata

12. Structured Metadata
Usually Populated by the system automatically
Not found in the body of the documents
Best used in document editing and creation
Not great for findability
EXAMPLE
Title: “Power_Of_Metadata”
Author: “Chris Riley”
Lasted Modified Date: “10/13/12”
Companies do OK with structured metadata

13. Unstructured Metadata
Usually populated manually by users
Found in the body ( the text ) of documents
Best used in views, and search
Great for findability
EXAMPLE
Keywords: “metadata, software, technology, improve”
Countries: “USA, New Zealand”
People: “Chris Riley, Don McMahan, Curtis Gion”
Companies fail at unstructured metadata

14. Why use unstructured
metadata?
To organize documents
Improve search results and refiners
Ensures better compliance
Mandatory for Workflow and BigData

15. What does Pingar do?
Pingar App for SharePoint reads the content of documents and
automatically extracts keywords or phrases
Not only keywords also specific objects like
people, places, times, dates, etc. 14 entities in total including 1
customizable one
Automatically Populates document libraries with the right metadata
This helps SharePoint users find the content they need faster, and
organizations automate compliance

16. Why Pingar for SharePoint?
Increases user adoption
Knowledge workers HATE entering metadata
Make document contribution faster for users
Information Architects, Content Managers, & Legal will thank you
Improves findability
Know what a document is about without opening
Automatic search refiners
Greater data consistency and integrity

17. Why Pingar for SharePoint?
Increases compliance
Because you have more consistent metadata
Your able to identify content by meaning
Judges don’t accept “I searched” as a valid argument
Brings unstructured into the structured world
Without metadata you can’t do BI or BigData
Execute workflow based on documents
Unlock the latent business value in documents

18. How does it work?
Pingar App for SharePoint is a Farm level
solution that is enabled on document libraries
Automatically reads documents, extracts
keywords and specific objects as documents are
uploaded to a library
Allows companies to us an existing dictionary
source such as a taxonomy for keyword
matching, classification, and compliance

19. Demo

20. How does it work?
Advanced language technology reads any document with
installed iFilter
The document text is sent to the Pingar Server
Software Robots ( experts ) decide what words relate to the
meaning of the document
Each word gets assigned a score, and a type such as keyword,
person, location, date, time etc.
The words are sent back to SharePoint for placement in
columns

21. How does it work?
Supports
&
Two Versions
Pingar Server in the Cloud
Pingar Server on-premise
Enabled on Document Libraries
Populates MMS columns of your choice
Automatically Extracts Keywords When:
A document is uploaded
A document is updated
Ad-hoc via the Ribbon

22. Try it! on your Farm Today
For SharePoint 2010
pingar.com/SharePoint
For SharePoint 2013 (Office 365)
bit.ly/MX-S13