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Introduction 2012 (2)
1. The Effective Enterprise
where every business process is working at peak efficiency
and perfectly aligned to the company’s strategic goals
2. Agenda
• Company Introduction
• QAD solution introduction
• QAD interoperability solution
• Client list
3. PT. EQUINE GLOBAL
PT. IRIS SISTEM INFORINDO
•50+ clients, 30 consultants
• Main businesses :
• Business Process Management
• ERP Implementation
• Business Intelligence implementation
• Asset Maintenance Implementation
4. Established: 1979
Revenue: $247 M (FY12) Birmingham
Antwerp
Dublin Amsterdam
Employees: 1,488 worldwide Chicago Detroit LimerickParis Frankfurt Beijing
Denver Mount Wroclaw
Laurel Milan Tokyo
Barcelona
Santa
Headquarters: Santa Barbara, CA Barbara Atlanta Shanghai Guangzhou
Mexico Mumbai Bangkok
Operations: 20 Countries City
Singapore
Customers: 2,800 Companies
97 Countries Johannesburg
Sao Paulo Sydney
30 Languages
Melbourne
Product: QAD Enterprise Applications
Stock: NASDAQ: QADA, QADB
Automotive · Life Sciences · High Tech
Industrial · Consumer Products· Food and Beverage
6. QAD System
Management
System-Wide Data currency, users, …
Shared-Set Data
COA, suppliers,
Shared-Set Data
customers, …
Domain Domain Domain Base currency, COA
Data Data Data numbering, GL calendar …
Entity Entity Entity Entity Entity Transactions, financial
Data Data Data Data Data reporting ...
Site Site Site Site Site Site Site Manufacturing facility
Warehouse, sales office
7. QAD basic modules
• Distribution
• Manufacturing
• Finance/accounting
• Customer relationship management
9. QAD basic modules
Sales Sales Orders Sales Configured
Pricing
Quotations /Invoicing Analysis Products
Service Repair GRS – Global Supplier
Purchasing CRM
Orders Requisition
Shared performance
Services Compliance
Product Formula Routing Quality Forecast
Structure Process Work center Management MPS
Supplier Financials Multi- Customer
Schedules National Schedules
Advanced MSW & PSW Product line
MRP
Supplier
CRP Customer
Forecasting Workbench Planning
Self Service Self Service
Purchasing Forecasting
Distributed Business Distributed
Product Change Resource Shop floor
Order Mgmt Intelligence Service
Work Order Order Mgmt Repetitive
Supply Chain
Control Planning Planning
Support control
Supplier & Returns Customer
Consignment Consignment
Advance Inventory Banking/cash Enhanced
Fixed assets
Repetitive Control
EDI management
Planning Production EDI control
Financial Management Governance, Risk
Multi GAAP Budgeting
Analytics reporting KEY:
& compliance
Warehousing JIT/S Lean
Enterprise
Financial shared Credit
Consolidations Allocations Extendedmanagement
Tax Enterprise
services management
QXtend
General Multi Accounts Accounts Cost
ledger Currency receivable payable management
10. Distribution Modules – Sales Quotation
• Create quotation based on another SQ
• Create quotation based on Sales order
• Convert SQ to SO
• Record win/loss data
11. Distribution Modules – Sales Order
• Credit limit checking, inventory booking
• Production schedule checking
• Complete shipment process
• Shipment performance analysis
• Invoicing
• Configured product sales process
• Customer schedule function
• Enterprise material transfer
12. Distribution Modules – Purchasing
• PR work flow approval
• Blanket order function
• Supplier performance analysis
• In-transit delivery information
• Shipper/container function
• Supplier schedule function
13. Manufacturing Modules – Product structure/Formula
• Product structure (discrete)
• Formula (batch)
• Material cost calculation
• Alternate structure/item substitution
• Product change control
• Co/By product function
14. Manufacturing Modules – Work center and Routing
• Work center – machine definition
• Labor, machine cost calculation
• Production steps definition
• Alternate routings
• Capacity analysis
16. Manufacturing Modules – Planning and Scheduling
• Forecast definition and simulation
• Material requirement planning
• Capacity requirement planning
• Production scheduling
17. Manufacturing Modules – Work order and Shop floor control
• Component check
• Material allocations
• Actual material consumption reporting
• Actual labor hour reporting
• Down time and non productive hour reporting
• WIP analysis
• Material and labor variance analysis
18. Manufacturing Modules – Repetitive manufacturing
• Daily production schedule
• Continuous manufacturing process
• Actual material consumption reporting
• Actual labor hour reporting
• Down time and non productive hour reporting
• WIP analysis
• Material and labor variance analysis
19. Manufacturing Modules – Inventory control
• Physical inventory, cycle count
• Serial/lot control
• Full lot traceability
• Detail inventory transaction history
• Safety stock, demand control via MRP
20. Enhanced Controls
Enhanced Audit Trails
– Have full audit trail capability for data changes
– Tracks who made a change, when the change was made what are the
prior and new value
Supports the requirements of the FDA’s 21 CFR pt 11 regulations for the
Medical Vertical
21. Customer Relationship Management – Opportunity management
• The opportunity stages : Enquiry, Quotes, and Orders.
• Opportunity lines : product and pricing details
• Print quotes and specify role players.
• SWOT details, file attachments
• Convert an enquiry to quote, quote to order, and order to installed base.
23. Financial Analysis
Align performance of business units to your overall company
objectives
Analysis and reporting from C-level executives to business unit
managers
Multi-layer accounting with support for simulations and what-if
analysis
Extensive drill-down and analysis capabilities
Dashboards for customer and supplier information
Ensures overall state of the business analysis as strategic options
are analyzed for the CFO
24. Management Reporting
Extensive set of reports
Graphical output that is easy to customize
– Unlimited report variants can be created for any specific requirement
Reports in company reporting currency and company chart of accounts for
comparison of business operations
Spreadsheet style browses that allow detailed selections and easily
generate one-off reports
Board reporting made simple, and decision making made black and
white with flexible, graphical reporting for the CFO
25. Multi-GAAP
Accounting Layers allow for multi-GAAP reporting
Multiple charts of accounts (COA) for reporting purposes
Ability to combine accounting layers in reporting
Simulate GAAP transformation transactions
Allocation module and Supplementary Analysis Fields to support IFRS
segment reporting
Accounting layers allow multi-GAAP reporting from a single set of books
26. Budgeting
Supports multiple versions of budgets
Budget periods can be different from accounting periods
Recording of forecasts
On-line budget checking and warnings
Import budget data from
Microsoft Excel®
Live modification of budgets using Microsoft Excel®
Supports multi-level budgeting and actuals coming from multiple companies
27. Consolidations
A subsidiary entity can be a part of multiple consolidation entities
Proportional Consolidation is supported
You can build up hierarchies of consolidation entities
Fast balance level consolidation
Automatic tracking of intercompany transactions to support
elimination
Consolidate separately by accounting layer
Support simulations
28. Allocations
Distribute costs and revenues to appropriate accounts, sub-accounts, cost
centers and projects
Supports recursive allocations
– Reuse result of previous allocation run as input for the next
Validate results of allocation run before final posting
Supports different allocation methods, including proportional based on
usage/activity
– For instance distribute electricity costs to production cells based on kWh
29. Financial Shared Services
Sharing of chart of accounts and other key master data
Sharing of customers and supplier across business units
Workflow to move documents between business entities
Link to document management to store electronic versions of paper
documents such as invoices
Cross-company AR and AP payments
30. Credit Management
Extensive and flexible credit check
– Based on percentage of turnover
– Fixed credit limit
– Maximum days of overdue
– Option to overrule
– Share credit limit of shared customers across companies
Configurable warning level
Dashboard for customer activity and credit information
Multi level dunning letters
31. Tax Management
Allows global tax treatment for multiple tax environments in the
same database
Unlimited number of tax types and rates
– VAT, luxury, capped, non-recoverable
Considers
– Geography
– Item status (taxable, non-taxable)
– Customer / Supplier status
– Effective date
Includes flexible reporting
32. General Ledger
Multi-Entity, Multi-Currency, Multi-Layer
Support for recurring/reversing entries
Extensive drill-down capabilities
Flexible account structure with up to 5 optional Supplementary
Analysis Fields per account combination
Posting templates
Multi-stage period closing process including period marks, closing
validations and reporting
Separate period for year-end corrections
Bi-directional Microsoft Excel® integration for journal entries as well
as for account setup
33. Multiple Currency
Process, pay and receive money in any currency
Set up functional currencies by business unit
Dual Base Currency
– Transaction amounts always stored in transaction currency + in
primary base (functional) currency and secondary base (statutory)
currency
Extensive revaluation options, both for functional and statutory currency
Allows a global organization to conduct business any currency, and
generate consolidated and management reporting
34. Accounts Receivable
Flexible aging reports
Retro Billing allows price changes on items after items shipped and
invoiced
Self Billing
Sharing of customers and credit limits between business units
Automatic netting of invoices and credit notes
Netting between customers and suppliers
Write-offs and open item adjustments
Dunning letters automatically generated
Customer activity dashboard
35. Accounts Payable
Variances are generated based on
3-way match of PO, receipt and invoice
Flexible matching and approval process
Automate process of entering and approving supplier invoices with Scan
daemon, document management and workflow routing
Evaluated Receipts Settlement (ERS) eliminates the need to enter supplier
invoices
Netting between customers and suppliers
Write-offs and open item adjustments
Supplier activity dashboard
36. Banking/Cash Management
Powerful cash flow projection reporting
Electronic import of bank statements
Supports US Lockbox processing
Extensive support for automated payments, including drafts and direct debit
Support for local payment and file formats using QAD Internationalization
Flexible mapping of payment formats using EDI eCommerce
Petty cash handling
Bank account validation according to local formats including IBAN
37. Cost Management
Supplements standard costing model to allow actual cost analysis as
well as periodic cost analysis
(WAVG, FIFO, LIFO)
Powerful tools to model and implement cost changes to standard
costs
Set up cost structures as required for the corporation or make them
unique by plant by utilizing unlimited cost sets, multiple costing
methods and cost elements
38. Fixed Assets
Multiple and user defined depreciation methods
Ability to split and combine assets
Support transfers and retirements
Multiple concurrent depreciations to support different GAAP requirements
Helps in supporting regulations such as Sarbanes-Oxley
40. Customization ?
• The system must be adapted to better meet
your business needs, but you don’t want to
modify source code or the database.
• Customizations can make software upgrade a
difficult process.
• The business may not own source code but
needs system customizations.
41. Customization examples
New
Button
Without writing ONE line of code!
New In-line
screen
New
Position,
Tax Fields
New Label
Removed
Terms:
New Default
PO Field Value
New format
New Field
!!9999
Hold Status
New Size Disabled
• Context-sensitive behavior
• Screen enhancements
• Extended business rules
• Specialized validation
• Supplemental data tracking
• Fields, Record extensions
• Enhanced sort/filtering capabilities
43. Interoperability Environment:
• One vendor cannot supply all best-in-class applications
• 2-3 applications are required for automated enterprises
• Applications from multiple vendors need to interoperate
• Adaptable Application interface level is preferred
Business
QAD QXtend
Events
QAD
Q Q
X Enterprise X
I Applications O
SOA
44. Qxtend implementation example
Customer
Forward new sales order
Start Mobile-SO Server QXtend
Customer agreed (and SMS Gateway) Server
On Qty Price and
Create new
Shipment Schedule
Sales Order
Sales Person New sales order
Create new sales information and MFG/PRO
E-mail
order on Netbook approval request Server
Server
(sms and e-mail)
Finish
BM/RM/Director
New sales order notification:
New sales order notification:
SO, Customer, Item, Qty order, Price, Credit-
SO, Sales-person
terms
Customer, Item, Qty order, Price, Credit-terms
Customer Balance, Overdue
Customer Balance, Overdue
Status: wait for approval
Requesting approval:
Approve
Reject
Pending = default 5 days
57. Client list in Indonesia :
Pharmaceutical Automotive Chemical
Actavis Chuhatsu Indonesia Aneka Kimia Raya
Eisai Indonesia Superior Coach
Meiji Indonesia – Jakarta Tri Dharma Wisesa Industrial
Meiji Indonesia – Bangil Sankei Dharma Indonesia AREVA Indonesia
Otsuka Indonesia – Jakarta Setia Guna Sejati Betts Indonesia
Otsuka Indonesia – Lawang Nusa Toyotetsu Danapaints Indonesia
Phapros Hi-Lex Indonesia Indoaluminium Intikarsa
Sandoz Indobat International Coating
Tunggal Idaman Abdi Maitland Smith Indonesia
Widatra Bakti Consumer Product Sandimas Raksakeramika
Cussons Indonesia Artolite Indah Mediatama
Faber Castell Royal Doulton
Electronic
IDS Manufacturing Astari Niagaratama
Hartono Istana Technology
Simplot Agritama Hariff
Lucent Technology
Saritama Food Processing Fillomatic Global
Panggung Electric
Sinar Meadow Int’l Indonesia Petro Oxo Nusantara
Akari Indonesia
Griya Mie Sejati (Bakmi GM) Tara Ina Plastic
Matsushita Lighting
Dua kelinci Toppan Printing
Sinar Baja electric
Pioneeriondo Gourmet Int’l Wavin group
58. Client list outside Indonesia :
Textron Singapore
Damen shipyard Singapore
Singapore Mint Singapore
Yenom Singapore
Gemalto Singapore
Gefran Singapore
Toyochem Singapore
RISIS Singapore
RISIS Malaysia
Petrochemical Malaysia
SDKM Malaysia
OEM Malaysia
LFAsia Malaysia
Cafe France Philippines
Brunei Wafirah Brunei Darussalam
61. Plant Maintenance
• Schedule and track preventive and predictive
maintenance to optimize equipment utilization
• Perform specific maintenance, calibration, inspection,
lubrication and component replacement activities at
specific intervals in order to avoid unplanned breakdowns
62. Inventory Management
• Reduce inventory costs by maintaining the best balance of critical
spare parts on hand
• Ensure availability of critical spare parts with automatic min/max stock
replenishment
• Track, identify and transfer parts across multiple locations
• Verify true cost of ownership by accumulating spare parts spending
against equipment repair history
63. Purchasing
• Manage, evaluate and choose vendors based
on performance
• Consistently monitor spending against budget.
• Accelerate approval cycles by using electronic
requisition routing and email notifications
64. Capital Project Management
• Manage capital projects to consistently deliver
on time and on budget, and help move new
equipment into production as soon as possible
• Monitor and control spending against budget
• Reallocate budgets from one project to another
