Excel Lesson One

Microsoft ® Office Excel ® 2003 Training Create your first workbook [Your company name] presents:

Course contents ,[object Object],[object Object],[object Object],[object Object],Create your first workbook Each lesson includes a list of suggested tasks and a set of test questions.

[object Object],Overview: Creating a workbook Create your first workbook This is the place to learn the skills you need to work in Excel—how to create a workbook, enter and edit different kinds of data, and add and delete columns and rows—quickly and with little fuss.

Course goals ,[object Object],[object Object],[object Object],[object Object],Create your first workbook

Meet the workbook ,[object Object],[object Object],Create your first workbook How do you get started in Excel?

Workbooks and worksheets ,[object Object],Create your first workbook A blank worksheet in a new workbook Each worksheet has a name on its sheet tab at the bottom left of the workbook window: Sheet1, Sheet2, and Sheet3. You view a worksheet by clicking its sheet tab.

Workbooks and worksheets Create your first workbook A blank worksheet in a new workbook It’s a good idea to rename the sheet tabs to make the information on each sheet easier to identify. ,[object Object],[object Object]

Workbooks and worksheets ,[object Object],Create your first workbook A blank worksheet in a new workbook You can also use keyboard shortcuts to move between sheets.

Workbooks and worksheets ,[object Object],Create your first workbook A blank worksheet in a new workbook

Columns, rows, and cells ,[object Object],Create your first workbook Columns and rows Columns, rows, and cells: That’s what worksheets are made of, and that’s the grid you see when you open up a workbook.

Columns, rows, and cells Create your first workbook Columns and rows Columns and rows have headings: ,[object Object],[object Object]

Columns, rows, and cells ,[object Object],Create your first workbook Column and row headings Row headings go from 1 through 65,536.

Columns, rows, and cells ,[object Object],Create your first workbook Column and row headings The headings combine to form the cell address, also called the cell reference. There are 16,777,216 cells to work in on each worksheet. You could get lost without the cell reference to tell you where you are.

Cells are where the data goes ,[object Object],Create your first workbook The active cell is outlined in black.

Cells are where the data goes Create your first workbook The active cell is outlined in black. When you open a new workbook, the first cell in the upper-left corner of the worksheet you see is outlined in black, indicating that any data you enter will go there. You can enter data wherever you like by clicking any cell in the worksheet to select the cell. But the first cell (or nearby) is not a bad place to start entering data in most cases.

Cells are where the data goes Create your first workbook The active cell is outlined in black. When you select any cell, it becomes the active cell. When a cell is active, it is outlined in black, and the headings for the column and the row in which the cell is located are highlighted.

Cells are where the data goes Create your first workbook Cell C5 is selected and is the active cell. For example, if you select a cell in column C on row 5: ,[object Object],[object Object],[object Object]

Cells are where the data goes Create your first workbook Cell C5 is selected and is the active cell. The selected cell has a black outline and is known as C5, which is the cell reference . You can see the cell reference of the active cell by looking in the Name Box in the upper-left corner.

Cells are where the data goes Create your first workbook Cell C5 is selected and is the active cell. All of these indicators are not too important when you’re right at the very top of the worksheet in the very first few cells. But when you work further and further down or across the worksheet, they can really help you out. And it’s important to know the cell reference if you need to tell someone where specific data is located in a worksheet.

Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Create your first workbook Online practice (requires Excel 2003)

Test 1, question 1 ,[object Object],Create your first workbook ,[object Object],[object Object],[object Object]

Test 1, question 1: Answer ,[object Object],Create your first workbook Now you’re ready to start.

Test 1, question 2 ,[object Object],Create your first workbook ,[object Object],[object Object]

Test 1, question 2: Answer ,[object Object],Create your first workbook The Name Box gives you the cell reference of the active cell. You can also use the Name Box to select a cell, by typing that cell reference in the box.

Test 1, question 3: Answer ,[object Object],Create your first workbook You’re free to roam and type wherever you want. Click in any cell and start to type. But don’t make readers scroll to see data that could just as well start in cell A1 or A2.

Enter data ,[object Object],[object Object],[object Object],Create your first workbook You can use Excel to enter all sorts of data.

Start with column titles (be kind to readers) ,[object Object],[object Object],Create your first workbook Worksheet with column and row titles

Start with column titles (be kind to readers) ,[object Object],Create your first workbook Worksheet with column and row titles ,[object Object],[object Object]

Start with column titles (be kind to readers) Create your first workbook Worksheet with column and row titles This worksheet shows whether or not a representative from each company attended a monthly business lunch.

Start typing ,[object Object],[object Object],Create your first workbook Press TAB and ENTER to move from cell to cell.

Enter dates and times ,[object Object],Create your first workbook Text aligned on the left and dates on the right

Enter dates and times Create your first workbook Text aligned on the left and dates on the right If you need to enter a time, you would type the numbers, a space, and then “a” or “p” — for example, 9:00 p. If you put in just the number, Excel recognizes a time and enters it as AM. Tip : To enter today’s date, press CTRL and the semicolon together. To enter the current time, press CTRL and SHIFT and the semicolon all at once.

Enter numbers ,[object Object],Create your first workbook Excel aligns numbers on the right side of cells.

Enter numbers ,[object Object],Create your first workbook Excel aligns numbers on the right side of cells. ,[object Object],[object Object]

Enter numbers ,[object Object],Create your first workbook Excel aligns numbers on the right side of cells. ,[object Object]

Quick ways to enter data ,[object Object],Create your first workbook AutoFill . Enter the months of the year, the days of the week, multiples of 2 or 3, or other data in a series. As the animation shows, you type one or more entries, and then extend the series. Animation: Right-click, and click Play . A quick way to enter data

Quick ways to enter data ,[object Object],Create your first workbook AutoFill . Enter the months of the year, the days of the week, multiples of 2 or 3, or other data in a series. You type one or more entries, and then extend the series. A quick way to enter data

Quick ways to enter data ,[object Object],Create your first workbook AutoComplete . If the first few letters you type in a cell match an entry you’ve already made in that column, Excel will fill in the remaining characters for you. Just press ENTER when you see them added. A quick way to enter data

Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Create your first workbook Online practice (requires Excel 2003)

Test 2, question 1: Answer ,[object Object],Create your first workbook ENTER moves down. Press TAB to move to the right.

Test 2, question 2: Answer ,[object Object],Create your first workbook Enter 0 1/4. That will appear as 0.25 in the formula bar.

Test 2, question 3: Answer ,[object Object],Create your first workbook Use AutoFill to complete lists that you’ve begun, such as days, weeks, or times tables.

Lesson 3 Edit data and revise worksheets

Edit data and revise worksheets ,[object Object],[object Object],Create your first workbook Edit data, insert columns, and insert rows.

Edit data ,[object Object],Create your first workbook Two ways to select a cell

Edit data ,[object Object],Create your first workbook Two ways to select a cell ,[object Object],[object Object]

Edit data ,[object Object],Create your first workbook Two ways to select a cell If you’re editing data in many cells, you can keep your pointer at the formula bar while you move from cell to cell by using the keyboard.

Edit data ,[object Object],Create your first workbook The worksheet now says Edit in the status bar. If you don’t see the status bar, click Status Bar on the View menu. ,[object Object]

Edit data ,[object Object],Create your first workbook The worksheet now says Edit in the status bar. What can you do? Well, you can delete letters or numbers by pressing BACKSPACE, or by selecting them and then pressing DELETE.

Edit data ,[object Object],[object Object],Create your first workbook The worksheet now says Edit in the status bar.

Edit data ,[object Object],Create your first workbook The worksheet now says Edit in the status bar.

Remove data formatting ,[object Object],[object Object],Create your first workbook Formatting stays with the cell.

Remove data formatting ,[object Object],Create your first workbook Formatting stays with the cell. ,[object Object],[object Object],[object Object],What gives here?

Remove data formatting ,[object Object],[object Object],Create your first workbook You can remove cell formatting.

Insert a column or a row ,[object Object],[object Object],[object Object],Create your first workbook You can easily insert new columns and rows.

Insert a column or a row ,[object Object],[object Object],Create your first workbook You can easily insert new columns and rows.

Insert a column or a row ,[object Object],Create your first workbook Animation: Right-click, and click Play . You can easily insert new columns and rows.

Insert a column or a row ,[object Object],Create your first workbook You can easily insert new columns and rows.

Suggestions for practice ,[object Object],[object Object],[object Object],[object Object],Create your first workbook Online practice (requires Excel 2003)

Test 3, question 1: Answer ,[object Object],Create your first workbook Then point to Clear and click Formats .

Test 3, question 2: Answer ,[object Object],Create your first workbook Then on the Insert menu, click Columns to insert the column.

Test 3, question 3: Answer ,[object Object],Create your first workbook To insert a new row, click a cell in the row immediately below where you want the new row. Then on the Insert menu, click Rows .

Quick Reference Card ,[object Object],Create your first workbook

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Excel Lesson One

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