Experiences of Library Automation Using Koha LIS At The Library System ofRajarata University of Sri Lanka.

1. Managing Automation in a
Multi-Library Environment
Experiences of Library Automation Using Koha LIS
At The Library System of
Rajarata University of Sri Lanka.
S.K.Illangarathne
Assistant Librarian,
Rajarata University of Sri Lanka
isaman@rjt.ac.lk

2. What is Library Automation ?
Engaged ICT replacing the manual systems to
enhance the services in the library
Examples for Library Automation
Card Catalogue  Computer Catalogue (OPAC)
Manual Circulation (Browns)  E-circulation through LMS
Manual Acquisitions  Budget based acquisitions through LMS
Manual Report Wide angle Report from LMS (Overdue, daily)
LMS – Library Management System
ILS – Integrated Library System
ERP – Enterprise Resource Planning

3. Why Library Automation ?
• To gain operational efficiencies
• To provide user-oriented services (OPAC 2.0)
• To Improve
• the quality
• speed and
• effectiveness of services
• To shear resources on other networks
(WWW)
• To connect and monitor
• Resource,
• Services and
• Users in the Multi-Libraries

4. What is the multi library Environment ?
The library system consisted with
Main Library and Branch Libraries in Different
Locations and follow same vision, mission and
objectives.
(An umbrella library System)
Eg: Rajarata University of Sri Lanka
University of Ruhuna

5. Library Automation at RUSL
(1996-2012)
Medicine Library
Saliyapura
Anuradhapura
Main Library
Mihintale
From 1996 to 2006 WIN ISIS
Agriculture Library
Puliyankulama
Anuradhapura
App. Sci.
Library
Migrated Koha ILS in 2007 Mihintale

6. Current Management Process
of the Koha ILS
Activity Main Lib App. Sc. Lib Agri. Lib Med. Lib
Server 01 Application Server + 01 Application Server +
Installation 01 Replication Server 01 Replication Server
OPAC http://10.95.8.200 Local IP http://192.248.94.140 Real IP
http://192.248.95.7 Real IP
Bibliographic
80% 100%
Data Editing Fresh Data 70%
(Migrated from (Migrated from
Entering (Migrated from
WinISIS) WinISIS)
WinISIS)
Circulations Members’ Data - Members’ Data
Ready to Issue
Entering Entering
Serial
- - - -
Management
Acquisitions
- - - -
User awareness
01 01 02 02
programs

7. User friendly views of Koha ILS

8. Special thanks should be go to the..
• Vice chancellor, RUSL (Prof. K.A.Nandasena)
• Acting Librarian, RUSL (Mrs. A.S.Siriwardhana)
• Director, IRQUE project, RUSL
• Activity Coordinator, Activity 7, Faculty of Applied Sci./RUSL
• Consultant of the Project (Mr. Nimal Hettiarachchi, SAL, Uni.
Of Ruhuna)
• Head and Staff Members, Computer Center, RUSL
• Library Staff of Main Library and Faculty Libraries, RUSL
• And others who helped us to develop the system…

9. Our ultimate goal in 2014
http://opac.rjt.ac.lk
WWW
Thank you
WEB OPAC http://192.248.94.140
Med. Lib
WEB OPAC
Web
Server Main Lib
WEB OPAC
Agri. Lib
http://192.248.94.140 File Server Rep Server
http://10.95.8.200
WEB OPAC
App. Lib
Acquisitions Cataloguing Member
Serial Admin.
Cont.
From Main Library + Faculty Libraries