1. Lean Strategic Procurement
Management of Construction
CONFIDENTIAL – Saner Tanju ATIS

2. AGENDA
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What is Lean Strategic Procurement ?
Why is Strategic Procurement important?
Value – Driven Procurement;Processing Steps
Solicitation Methods
Sole source Procurement
Procurement Cycle
E- Procurement
Scope of Supplier Questionnarie
Formulation of Sub-contracts Process
Supplier Selection
Supplier Information Tracking Ssytem
Closing
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3. What is Lean Strategic Procurement ?
Procurement is not gathering of Resources....
.... It is known how to get acquisition.
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Continuity process, frequentative system with interrelated steps that function
interoperation.
............. Teamwork closely with suppliers to develop mutually beneficial
........... Drive Supplier performance and continuous improvement
.......... Never dissuade, lock on the direction of your target with fulfilling
organization.
......... Interrogation of the database should be equivalent the sense of
acting fair.
.......consists of applying the correct sourcing strategies
......... Constitute in each core business strategy.
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Lean Procurement is the execution of Operation, Manage , Deliver to maximize
the benefit and an effectiveness stipulated terms.
StrategicProcurement must develop management of Total Cost.

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4. Why is Strategic Procurement important?
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Develop us analytical capabilities and skilled negotiation;
Build us to confidence about Supplier relationship bonding;
Benchmark to learn from superior role models;
Give us Passion to pursue excellence;
Dedicate ourselves to innovation & product development;
Thrive upon constant learning & knowledge updating process;
 Contribute to effective value creation of thought that....
* Develop to Co-creation experience with suppliers.
* Focus on the quality values and norms.
* Improved perspective of teamwork and communication.
* Foster innovation with emphasis on value addition.
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5. Process steps in Procurement
LEAD PLAN
The Master Key
BENCHMARKING
OPERATE
IMPLEMENT
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6. Decisive Value
Value – Driven... Core steps
Procurement Effectuality Process
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7. A Pillar of Solicitation Category
Eligibility Criteria
Pillar of Scale
Obligatory
Qualified
datas
Financial
Bids
Requisition Created
P r i c e
Q u a l i t y
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9. Sole Source Procurement
Proprietary
Particular
Technical Factors
Superior Standarts
Technıcal cost/evaluatıon
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10. Sole source Procurement
 Proprietary ---Only one supplier of the product or service exists.
 Particular ---The product or service provided by a particular supplier
is specified because the technical factors involved require a specific
design or performance in order to accomplish the desired result.
 Superior Standarts ---The product or service must meet superior
standards as to be proven grade and reliability.
 Technical Factors ---The product or service is required for use in
combination with existing equipment and substitutes cannot be used
for technical or physical reasons
 Technical cost/evaluatıon---A supplier can meet the technical
requirements of a combination of specifications at a significant cost
an/or timesaving to the project.
The contemplated procurement is required to meet an emergency.
Favourable pricing vis-à-vis budget/target cost can be negotiated for
technically acceptable equipment.
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11. Procurement Cycle
Sourcing
Cycle
Award of
Recommend
Fulfilment
Evaluation
Negotiation
Creation of
Request
Apraisal of
Supplier
Global Suppliers
Award
Commitment Point
Bid
Invitation
Quotation
Entry
Set off Cycle Flow Informations
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12. Creation of Request.... The truth of the matter is that request is
something that one has to create and possibly capture it to put it to right
use.
Appraisal supplier..... To measure maximize supplier conditions, as
project demands. Outline standarts circumstances.
Bid Invitation..... Prerequisites, technical and financial separate with
Tender documents ,deadline.
Quotation Entry..... Receipt, Opening, Recording and Transmittal of the
Proposals
Compare and contrast, evaluation of Essential sources,
Negotiation..... Build relationship, Focus with knowledge and decision,
Bargain.
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13. Evaluation ..... Engineering Review ,Technical Bid Comparison, both
commercially and technically acceptable
Collecting and analyzing Datas to goals of achieve.
Fulfilment ..... Fulfill the project’s requirements , Negotiations with
Bidders ,contains all items discussed.
Derive all datas with integrated essential assesments.
Award of Contract .... The eligibility of the proposals ,Designate
liabilities including Legal conditions. Selection for Recommendation to
Award and Purchase Order Commitment
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14. ORDER MANAGEMENT......
• Order Administration
• File Documents
Inquiry Files Order Files Purchase Orders
• Reporting The Procurement Activities
Computerized System
• Expediting
• The Shipment Status Report
• Receipt and Acceptance of The Materials
• Material Certification and Traceability
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15. E- PROCUREMENT
Electronic Implementation Of the Procurement Module .....
•Improved multi-factor Efficiency and effectiveness.
•Reduction in Costs and Processing in time for Tenders.
•Online Transactions with departments.
•Better Reach to Database of Material Cataloque.(Services,goods...)
•Improvement of work flow progress.
•Continuously Measure and Manage Supplier Performance.
•A virtual elimination of paperwork and paperwork handling.
•Spend less time on processing of purchase orders and invoices, and more time
on strategic value-added purchasing activities.
•Improved communication both within the company and with suppliers.
•Faster order-cycle time from purchase requisition to delivery.
•Online collaboration with vendors.
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16. Project
Project
Requirements
Requirements
Equipment
Items
Engineering
planing
Material
Groups
Yes
Material
Catalague
Piping Items
E&I Items
No
Material
Subgroups
Additional
Product Catalague Sevice
Supplier
Approval
No
Disqualification
ePayment
Yes
RFQ
Biding,
Negotiation
Evaluation,
Selection
eOrder,
Tracking
System
Interface
Packing &
Transport Agent
Delivery
data transfer via file transfer
FEEDBACK
No
Yes
Inventory
Management
Accounting
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17. ORDER MANAGEMENT.....
Integrated Execution
SUPPLIERS
Supplier 1
Login Material
Division Groups
. Mechanical,Chemical,
Supplier 2
.
.
.
.
Equipment,Electrical,
Logistics and
Packaging,,External
Services..............
Data Workflow
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Supplier
N

18. Scope of Supplier Questionnarie
HOW do you know your VENDORS???
ASSESSEMENT CRITERIA!!!
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19. DECISION MATRIX
CRITERION
GENERAL DETAILS
FINANCIAL
DETAILS
DETAILS OF
PRODUCTS AND
SERVICES
PREMISES
INDUSTRIAL
A
RELATIONS
DESIGN FACILITIES
QUALITY
ASSURANCE AND
QUALITY CONTROL
HEALTH, SAFETY &
ENVIRONMENTAL
POLICY AND
ORGANISATION
PLANNING
B
SAFETY
ORGANISATION
ACCIDENT
INVESTIGATION
AND RECORDS
SUBCONTRACTORS
RISK
ASSESSMENT
COSHH
ASSESSMENT
NOISE
ASSESSMENT
C
MANUAL
HANDLING
PLANT AND EQUIPMENT
PERSONAL PROTECTIVE
EQUIPMENT
CONSTRUCTION HEALTH
AND SAFETY
DESIGN AND MANAGEMENT
HEALTH, SAFETY AND
ENVIRONMENTAL TRAINING
D
INSPECTION AND AUDITING
HEALTH, SAFETY AND
ENVIRONMENTAL RECORD
INSURANCE DETAILS
CRITERION
WEIGHT =
%?
100 %
ASSESSMENT
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20. Formulation of Sub-contracts Process
Preparation of the Sub-contract Plan
Derive all datas with integrated essential assesments.
Preparation of the Master Sub-contract Package (SCP)
Project specific requirements
Preparation of Bidders’ Lists
Preparation of Specific Bid Packages
Bid Period Communications
Receipt of Bids
Bid Evaluations
Collecting and analyzing Datas to goals of achieve.
Sub-contract Award Recommendations and Approvals
Sub-contract Pre-award Meetings
Discussed and aggred with the successful Bidder.
Sub-contract Awards
The eligibility of the proposals ,Designate liabilities including Legal
conditions.
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21. Supplier Selection
Initial Pre-qualification
Concurrent Resolution
Commit to result of supply
Recommendation
approval of awards
Negotiation < 20
RFI
RFP
Supplier s
Approval
< 100
invited
> 70
responded
>70 invited
< 50
responded
RROB
< 40 Review
x
All issues - Bids
Approval of % Vendors ?
RFI Criterias
•Questionary Check list
Details. Safety,
capability....
S
Y
Negotiations
RFP Criterias
•Compliance with the
requirements % 35
•Cost % 30
•HSSE % 15
•Product range/
Service % 10
•Risk analysis % 10
fianancial,
Insurance,Labours
•Questionary Check list
Details
X Minimum Zone
Receipt- Review
Of the Bids
•Technical and
commercial
Assesment
%50=%50
CONFIDENTIAL – Saner Tanju ATIS
•Exceptions
•Resolved issues
X Suppliers.....
< 10 %.
Essential Benefits
•Cost Savings
•Compliance Sch
•Effective
Purchasing

22. Supplier Information Tracking System
Supplier P – multi step process /Activities
lan
Lead off
Tracking
Scope
Definition
Constitute
Supplier
Program
Strategic
Impact
Define Supplier
Strategy
Collaborate
Cut off
Prerequisite
Idetify Metrics
Prevent
Recurring
Problems
Supplier
Qualifications
CONFIDENTIAL – Saner Tanju ATIS
Essential
Features
Measurement
Global
Rate & Rank Compliance
Analyzing
Performance

23. DATA Flow and Sources of Information
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24. Samples Dashboards
Supplier Issue Trend
Supplier Issues by Type
Issue by Parts
Suppliers By Country
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25. • Supplier Score
Card
Supplier Score Card
Supplier Information:
Supplier No
Supplier Name
Supplier Contact
Contact No
A112
AXK CO.
Robert HUANG
Website
886 4 5655656
Scores:
Category
Quality system
Issues / NC
Material handling/ package
Scheduling
Logistics system
Engineering and Technical
support
Communication
Description
Points
System Certification/Testing/Reject rate
8
Low/Medium/High
6
Qty over/under,Delivery early/late
7
Order /delivery schedule, on time delivery
6
System Shipment / Track actual Overseas/air/Truck
7
Corporate design/services/application/resolution/ testing
7
feedback / effectiveness
8
49
TOTAL SCORE
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26. Conclusion-Closing
•Raise Acquisitions with :
....... Provide easy access to the target beneficiaries
............An appropriate output monitoring and reporting arrangement can
be set up and resourced.
.......... Improved the skills communication with suppliers.
.............Ability to develop cognitive skills as analytical ,creativity.
.............Building an integrated technologies.
Transactions on information technology system :
•The transmission, processing and utilization of sourcing Data
informations.
•Ability automatically techniques on Data transfers, sequences,detection
and estimation, egilibility and drives results.
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27. Closing
Open Discussion
Questions
Saner Tanju Atiş
saneratis@yahoo.com
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