Sanetra Solutions -Web Designing -Software Development

1. Application Name: Integrated Service for Early Childhood Education and Development (ISECED)
Team Name: SARA
Team Members:
1) Anuruddha Ranatunga - Faculty of Information Technology-University of Moratuwa
2) Sanjaya Ratnayake - Faculty of Information Technology-University of Moratuwa
3) Amila Sajayahan - Faculty of Information Technology-University of Moratuwa
4) Ruvindee Rupasinghe - Faculty of Information Technology-University of Moratuwa
Short Description
Early childhood education is considered to be one of the most important aspects of a country’s education
process. It is also one of the six main goals of UNESCO’s education policy to provide a better early childhood
education for all children. Unlike other areas of education early childhood education needs an integrated approach
from various parties including the Government, teachers, students, parents and health care services. However
most countries especially developing countries, have so far failed to integrate those systems effectively resulting
low quality and inefficient systems for early childhood education and development.
Therefore the proposed system supports an integrated approach for early childhood education by
connecting all important parties including the Government (Education Ministry), nurseries, day care
centers, teachers, students, parents, doctors, local officers to the Government (Gramasevakas) and Non
Governmental Organizations (NGOs) through a software system. All the children and teachers are registered
with the system through their relevant nurseries or day care centers. Here a comprehensive record of student
details is kept covering all educational, social and health factors of the child. Progress reports of the daily
activities of the nursery or the day care center are also added to the student record periodically. Parents can view
this information through the web or through a mobile device. Then they can communicate with teachers as well as
doctors through e-mail and video conferencing facilities available in the system about future development plans for
the child. More importantly users are enabled to use the system through their native languages.
On the other hand government provides syllabuses, learning materials and training for teachers through
the system while monitoring the activities of nurseries and day care centers. System functionality is further
extended by providing a way for efficient distribution of scarce resources from both government and NGOs
among the community engaged in early childhood education and development.
In this case Gramasevaka submits details of early childhood education within his region to the system.
Whenever a new day care or a nursery registered with the system the relevant Gramasevakas would be informed
through SMS and email and the registration process of the nurseries or the day care centers would be confirmed
only after it is being accepted.
At the same time NGOs that are willing to provide resources are registered with the system. Here they
can declare the details of resources which they are willing to provide. Then the Education Ministry could analyze
the resource requirements (depending on the details submitted by Gramasevakas, nurseries and day care
centers) and can guide available resources to most needed areas through the Gramasevakas of those areas.
System facilitates this coordination as well. After all, the government can use the huge wealth of data available in
the system (student records, details of nurseries and day cares, details submitted by Gramasevakas and NGOs
etc..) for policy making, preparing syllabuses, learning materials, teacher training sessions and future planning. In
order to facilitate these processes analyzing and decision making tools are also integrated to the system.
So main areas addressed by the system can be summarized as follows.
1. Integrate all parties important for early childhood education through a single system and enable
communication among them.
2. Let parents to actively get involved in child’s development process.
3. Give Government the opportunity to monitor and guide all nurseries, day care centers, teachers and children
with the help of a single system.
4. Provide training, syllabuses and e-learning materials for teachers.
5. Support to allocate scarce resources efficiently.
Faculty of Information Technology – University of Moratuwa – Sri Lanka

2. 6. Develop a comprehensive information system, which could support government to develop policies and
plans for early childhood education.
This system uses Internet, Mobile communications and latest Microsoft technologies to bring about dramatic
improvements to a country’s early childhood education process.
User Scenarios
Scenario 01: Users registered with the system.
 Select the preferred language from the list given (Sinhala, Tamil and English).
 Select the relevant category (Nurseries, day care centers, children, NGOs, Graamsevakas and teachers)
 Register with the system by clicking “Register Now” button then provide a user name, password, and relevant
details and clicking “Enter”.
Scenario 02: Teacher uploads progress reports of the child to the system.
 Teachers log in to the system by providing user name and pass word.
 Selects the “Upload Records” option and adds progress reports by filling the form given by the system.
Scenario 03: Parent views reports of the child through web.
 Parent logs in to the system through the child’s user name and password.
 Selects “View Reports” option and selects the report category from an available list (Physical fitness, Reading
ability, Listening ability etc…)
 If the parent wants to view the progress in a graphical mode click “View Graphs” button.
Scenario 04: Parent views progress reports of the child through a mobile device.
 Logs in to the system through a mobile device with the child’s user name and password.
 Selects “View Reports” option and selects the report category from an available list (Physical fitness, Reading
ability, Listening ability etc…)
 If the parent wants to view the progress in a graphical mode click “View Graphs” button.
Scenario 05: Parent involves in an online video conference with an online teacher.
 Logs into the system through PC application with the child’s user name and password.
 Selects “Video Conference” option and select an available online teacher of the child’s nursery from the drop down
list and clicks on “Request”.
 If the teacher accepts the request both can have the conference.
Scenario 06: Parent involves in an online video conference with an online doctor.
 Parent logs into the system through PC application
 Selects “Video Conference” option and selects an online doctor available from the drop down list and click on
“Request”.
 If doctor accepts the connection both can continue with the conference.
Scenario 07: Teacher accesses syllabuses, e-learning materials and online training programs available in the
system.
 Teacher logs into the system.
 Selects “Guidance” option and select the relevant category (syllabuses, learning materials etc…).
Scenario 08: Gramasevaka enters details to the system.
 Gramasevaka logs in to the system.
 Selects the task he wishes to perform (Enter Details, Update Records, View Records, Development Plans etc…)
 To enter details click “Enter Details” button and enters details such as Village name, Region, Region Number,
Number of nurseries in his area etc…
Scenario 09: NGOs submit details of resources that they are willing to provide.
 Log in to the system.
Faculty of Information Technology – University of Moratuwa – Sri Lanka

3.  Click “Donations” button and enter available resources they wish to donate.
 Further discussions between government and NGOs can be carried out through the video conferencing facility
available in the system.
Scenario 10: Education Ministry allocates available resources to most needed nurseries or villages through
the system.
 To view existing donations click “View Donations” button.
 To view existing resource requirements click “Required Groups.” button.
 Government notifies resource allocation to Gramasevaka via both e-mail and SMS.
 To further discussions both parties can use the video conference facility provided by the system.
Scenario 11: Education Ministry analyzes the data in the system to prepare policies, syllabuses and future
plans.
 Government can request required data representation method such as charts, tables and graphs by clicking
relevant button.
 Government uploads Syllabuses, training materials and other materials to the system by clicking “Upload” button.
Scenario 12: Users post their comments to the forum.
 User logs in to the system.
 Click the “Forum” button and enter comments and click “Upload” button.
Functional and Non-Functional Requirements
Functional Requirements
 System should facilitate native language for users (Sinhalese, Tamil and English).
 Register nurseries, day care centers, NGOs students and teachers under the system through the web.
 The registered users should be recognized by username and password and they will be guided to the appropriate
interface for the category of user.
 Nurseries and day care centers should be able to upload progress reports of children to the system.
 Parents should be able to view progress reports of their children through web and mobile phones.
 Facilitating parents to communicate with teachers and doctors via video conferencing and e-mail.
 Syllabuses, e-learning materials and training materials for teachers should be available for all nurseries and day
care centers.
 Gramasevaka for each village should be able to upload details about educational infrastructure and environment of
their villages to the system.
 The Gramasevaka should be informed with a SMS massage when a new nursery or day care centre in his region
is registered under the system.
 If the Gramasevaka delays to upload details the system should generate a SMS automatically to inform it.
 System should send email notifications in parallel to all SMS notifications sent.
 The registration of a new nursery or a day care center should be confirmed only after the Gramasevaka accepts it
through a SMS or an email.
 Gramasevaka should be able to update his records anytime.
 Gramasevaka should be able to view all details about nurseries and day care centers within his region.
 The NGOs should be able to enter the details about the resources, funds and other equipment that they are willing
to donate in order to improve pre child education in the country.
 The system should analyze requisitions for donations from the Gramasevakas, nurseries, and day care centers,
and should be able to figure out most needy entities to provide resources.
 Education Ministry should be able to use information available in the system with the help of data analysis tools.
 External parties should be allowed to gain access only to the statistical data and common features like the forum
and articles etc. No personal data should be made available to them.
 All parties deal with the system should be able to submit their proposals comments and new ideas to the common
forum.
Faculty of Information Technology – University of Moratuwa – Sri Lanka

4. Non-Functional Requirements
 System should have firewalls to protect sensitive data from unauthorized users.
 User interfaces should be simple and user friendly.
 System should respond quickly for all functions.
 At least 1000 users should be able to use the system concurrently.
 System should consistently provide 24 hours per day service.
Summary of Application Components
 PC Client Application - Windows application those, the users can install in their PCs and can be used to gain
access to the system.
 Web Service - Get clients requests and responses and manipulate them to provide the service, as they have
required from the system.
 Web Application- ASP 2.0, XHTML 1.1 web site where users can access the system.
 Mobile Web Application- ASP 2.0 Mobile Web Application that enables parents to view student records through
mobile devices.
 SMTP Server - Handles email sending between system users.
 SMS Server - Handles sending and receiving SMS notifications to the system users.
 Database - This stores information about all users, user records and will be used for data analyzing functions.
Architectural Overview
Faculty of Information Technology – University of Moratuwa – Sri Lanka

5. Technologies/Resources Used in the Application
 Servers:
o Windows 2000 professional
o MS SQL Server 2005
 Development Tools:
o Visual Studio .NET 2005
o Microsoft Mobile Internet Toolkit
o Openwave SDK 7.0
 Other Technologies:
o .NET Framework 2.0
o ASP.NET/C#.NET
o XML Web Services
o .NET Compact Framework
User Interface Prototype/Examples
Mobile web Interfaces
Web Interfaces
Home page Teacher enters daily activities of the student
Faculty of Information Technology – University of Moratuwa – Sri Lanka