Developing A Facilities Vision - California Savings Summit 2013
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Most people know the importance of Preventive Maintenance, but it can be hard to justify and hard to implement. In this session, you will learn how to justify your PM program by preventing costly mechanical failures, extending the life of your equipment, and reducing energy expenses.
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Developing A Facilities Vision - California Savings Summit 2013
- 1. Setting Standards, Proving Results and Preparing for the Future Developing a Facilities Vision
- 2. Internal Departmental Challenge: What causes facilities problems? • Inadequate funding • Inadequate staff training • Need for more staff • Inefficiencies • Doing the “Status Quo” • Low Moral • No time or tracking method for PM
- 3. Outside Forces = Challenges • Buildings and Equipment deteriorate • Decreased Public Investment • Voided Warranties • Deferred maintenance • Customer Expectations
- 4. How Does Facilities Maintenance Save $$$ Unlike other investments, the return on investment for facilities maintenance doesn’t necessarily result in increased revenues. Instead, good facilities maintenance produces savings by lowering: • Replacement costs • Labor costs • Overhead and utility costs
- 5. Preventive Maintenance Pay me now or pay me later An ounce of prevention is worth a pound of cure Change the oil or change the engine – you choose
- 6. PM impact on Overall Costs: SchoolDude PM All Stars enjoy: • 50%-65% reduction in emergency work • Lower cost per work order - Avg. Cost per work order being 28-39% less
- 7. PM Impact on Capital Needs PM Masters extend equipment life by 16-25% PM Masters extend Roof and HVAC System Life by 2 years (conservative figure)
- 8. PM impact on Energy Efficiencies • Energy Expenses account for 32% of operating budgets – *AS&U M&O Cost Study • 50-60% of energy costs savings available through M&O improvements - *Stanford, UCLA, Cornell, RMI Study
- 10. Use Your Tools • Software and Technology are an important tool in your toolbox! • Let technology be part of your respected methodology • Gone are the days of “I think” or “I feel”
- 11. Paperless Work Flow Repair Requesters M&O or IT Supervisors Technicians Track and Communicate back to Requester Site Approval and
- 12. Security Roles & Automatic Routing • Requesters • Site Administrators • Technicians • Supervisors • System Administrators Keep it simple, or use a chain-of- command
- 13. Request Form – anytime, anywhere Instant email updates Summary view Simplify Processes
- 14. Utilize New Request Routing
- 15. Simplify Processes • Quick view of the current state • Access, assign and move on
- 16. Easy Reporting
- 17. Perception is Reality Now is the time to be at the table Market your M&O department Data is the foundation of power Perception GapWhat you do What others think you do
- 18. Have You Ever Asked for Money or Staff?
- 19. 4 Step Process to Get the Resources You Need 1. Improve your image 2. Establish a respected methodology 3. Educate the decision makers and decision influencers 4. Present your request for staff and money
- 20. Why Technology is Critical to Your Success Change your image by leveraging Information Change your image by high interaction with your customers Enables you to be Proactive, not Reactive Establishes a “respected methodology” which earns you Respect Manage Processes – not problems
- 21. Evaluating the Maintenance Program After demonstrating their support of maintenance, it is fair for stakeholders to expect the maintenance program to show results Establish measurable baselines against which progress can be measured (e.g., average time it takes to complete a work order, average cost/ft2, etc.) A good computerized maintenance management system can provide evaluation data (work orders, energy usage, etc.)
- 22. SCHOOLDUDE 34
- 23. SCHOOLDUDE 35
- 24. SCHOOLDUDE 37
- 25. SCHOOLDUDE 38
- 26. Go Tell Your Story Executive Meetings Dean Councils Community Councils Board of Trustees Meetings Staff Meetings News Flyers Poster Boards Coffee Table book Customer Forums Intranet or internal webpage Social Media
- 27. Take Home • PM pays – the journey is worth it – Reduces emergencies 50% – Reduces corrective work – Reduces costs – Improves service levels • The journey is not easy – Take one step at a time – It takes time to shift the cycle