1. Microsoft ® Office Visio ® 2007 Training Let’s talk about text positioning Jim Taliaferro Community Mental Health Center

3. Overview: Get the hang of positioning text Let’s talk about text positioning You’ve added text to a shape in Visio 2007. But things don’t look exactly the way you want. Happily, you don’t have to accept the default position of Visio text. How do you change the position of text for a shape? This course will illuminate this hidden functionality and solve other age-old mysteries about Visio text, such as how text works with curves and contours.

5. Lesson All about the text block

6. All about the text block Let’s talk about text positioning This diagram shows a server with connectors leading to other computers. Notice the position of the word “Server.” For this shape, the text’s default position is under the shape itself. But what if you want to change that position for the text? For example, can you move the word “Server” so that it’s above the shape itself, and not below it? Yes, it is possible to reposition text that’s associated with a shape. But before you learn how, let’s find out what a shape’s text block is.

7. Introducing the text block Let’s talk about text positioning A text block is the text area associated with a shape. It’s a separate part of the shape that’s still attached to the shape and will move along with the shape. In this diagram, the text block for the shape is selected. But the entire shape is not. How do you select just the text block? You use a special tool, called the Text Block Tool , that lets you select and manipulate the text block for a shape.

11. Don’t forget Let’s talk about text positioning When you’re done with the Text Block Tool , it’s important to switch back to the regular Text Tool and then switch back to the Pointer Tool as well. Although the Text Block Tool is handy, you probably won’t use it as often as the regular old Text Tool . Furthermore, you don’t want to leave the Text Tool active because the only thing you can do with that tool is make text. It doesn’t let you select anything.

12. Mystery #1: Text on a curve Let’s talk about text positioning Many people ask if it’s possible to put the baseline of text on a curve in Visio. As you just learned, text for a shape is contained within a text block. The keyword here is block—a rectangular area that the text is confined to. Unfortunately the base of the block cannot be sculpted or morphed into a curve.

13. Mystery #1: Text on a curve Let’s talk about text positioning Given that text blocks are always block-like, continuous text on a curve is not a quick and easy task in Visio. Just make separate text-only shapes for each word, and then rotate each word so that the words appear to follow the curve. A word may be too long, in which case you might have to modify the curve or make separate text-only shapes for each letter in that word. But you can approximate this with a little extra work.

14. Mystery #2: Text and shapes that aren’t square Let’s talk about text positioning The next mystery: Can text stay confined to a shape that isn’t rectangular—for example, automatically stay within the confines of a circle or a diamond? Sort of. The text can stay within the confines of these shapes, but it is not automatic. You need to use other manual methods, like resizing the text block, or you can even make the text smaller or the shape itself bigger.

15. Mystery #3: Resize text as you resize a shape Let’s talk about text positioning Another common question is: Can you resize text as you resize a shape? By default, no. However, with a little extra work you can do this for some shapes. It requires modifying the ShapeSheet for the shape you want to resize. What is a ShapeSheet?

16. Mystery #3: Resize text as you resize a shape Let’s talk about text positioning A ShapeSheet is a spreadsheet where information about a shape is stored. The ShapeSheet contains information such as height, width, angle, color, and other attributes that determine the shape’s appearance and behavior. Each shape has a ShapeSheet, and if you modify it a little, you can cause a shape’s text to change size as you make the shape larger or smaller.