Here I'll share with you all the tips and tricks on how you can migrate from Lotus Notes to SharePoint/SharePoint Online. I'll explain what you should look after, and I'll give you the tips you need to have success with this migration yourself, I'll even throw in some scripts which will make sure that the data is in better shape after it gets to SharePoint ( powershell scripts, and c# code to clean up the HTML and to rewrite the hyperlinks, and how to rewrite the Notes Forms) This is a real life example. This is a killer session.

1. How to migrate from
Lotus Notes to SharePoint
2013 or SharePoint Online
Speaker: Knut Relbe-Moe
15th November 2014
Host: Matthew Hughes

2. My Experience:
 SharePoint evangelist, mentor, speaker
 Old developer, turned Architect / ITPro
 Have worked with SharePoint since the 2003 version.
 Worked with several clients upgrading their solution from 2007/2010 to 2013.
 Works as a Lead Architect and advisor creating SharePoint Farm architecture/infrastructure on many projects.
With up to 25.000 users.
 Worked with automating the installation and configuration of SharePoint.
Knut Relbe-Moe
Manager/Chief Architect
Technical LeadSharePoint
AvegaGroup AS,Oslo, Norway
Microsoft Certified Trainer
Office 365 MVP
Founder of NIWUG
Twitter: @sharePTkarm
Email:
knutrelbemoe@outlook.com
Blog: www.sharepointblog.no
Skype:shareptkarm
Mobile: 0047-98224609

3. Thank you to our O365EU Sponsors

4. Thank you to our organizers
Matthew Hughes
Aaron Bell

5. Agenda
1 How to migrate from Lotus Notes
2 2 Real world projects
3 Tools
4 Demo
5 Summary / Next

6. How to migrate from Lotus Notes
1
2
3
Analyze the data
Migrate the data from Notes to SharePoint/SharePoint Online
Clean up the data
4
Decide which data to be migrated

7. 1. Analyze the data Migration Assessment Process
Application Inventory Data Analysis Estimation
Facts and Findings
Tasks
• Collect data of all existing
LN Apps.
•Conduct interview with
application owners
• Categorize and generate
inventory of existing LN App.
Outcomes
• LN Application Inventory.
Migration Roadmap
Tasks
• Complexity Classification.
•Recommend Migration
Approach.
Outcomes
• List of target applications
with complexity level and
recommended platforms.
• Migration approach.
Tasks
• Apply norm and estimation
process to calculate the
estimated effort.
• Cost calculation.
Outcomes
• Effort Estimation.
• Cost Estimation.
Quotation

8. 1. Analyze the data
1. Collect a list of relevant LN databases
2. Interview sessions
3. Technically propose the consolidation
5. Estimate the size and complexity of applications.
6. Estimate efforts based on applications’ complexity and norms
7. Estimate the cost and duration for full migration of all databases to SharePoint

9. 1. Analyze the data
 Great tool from AvePoint, DocAve Migratoor Tool:
C:Program FilesAvePointDocAve6Agentbin

10. 1. Analyze the data
 Decide which target platform to use
 Just SharePoint with SharePoint Lists and Forms
 Or Access Services with list as datasource or sql database.
 Things to watch out for
 List Treshold, usually notes can have many list items, more then 100.000, SharePoint have
a treshold on 5000, so then you need to split up the list in many lists.
 This can be achived either with the 3rd party tool, or you can create new views in
Notes, to get more control over where the split would be.

11. 1. Analyze the data: Application Inventory
Work Flow Business and workflow of Lotus Notes App
Request Change Business No of request from customer to change business
Expected Relaunch Customer’s Go-Live Expected date
Consolidate Yes or No
Merge Define here are other applications that will be used for merging
DB Size Capability of full Lotus Notes DB (MB)
Total Records Total No of documents from Lotus Notes app
Monthly Created Record No of documents created monthly
Total Users Role No of User Roles from Access Control List (ACL)
Total User No of Users using Lotus Notes App
Migrated Forms No of Forms that will be migrated
Migrated Sub-form No of Sub-form that will be migrated
Migrated Views No of Views are using
Migrated Report No of Report are using
Agents No of Manually or Scheduler Agents are running

12. Data mapping
Lotus Notes SharePoint
Text Single line of Text
Multiline of Text
Date/Time DateTime
Number Number
DialogList/Combobox Choice – Drop down list
Checkbox/ListBox Choice – Checkboxs
Radio button Choice – Radio Buttons
Rich Text Enhanced Rich Text
Names People or Group
Currency Currency
Calculated Calculated

13. Effort Estimation Schema
Functions
Migration
Data
Migration
Migration
Effort
Function migration
• Count number of LN Databases associated
with each target application.
Data migration
• Develop data migration script.
• Overheads for each active database.
• Using data migration tool
Total Effort = Migration Effort +
Training & Support

14. 3. Migrate the data from Notes to SharePoint/SharePoint Online
1
2
Write your own Code
Choose a 3trd party tool – Lotus to SharePoint
Migration tools

15. 4. Clean up the data
1
2
Write Code to clean up HTML
Write Code to convert Links
Convert Lotus Notes Forms to SharePoint Forms
Lialis have created a tool to convert to SharePoint Form Designer forms, and
currently works on versions for Nintex Forms and KwizCom Forms.

16. Demo

17. Real world examples – Oslo Police Department
Notes
SharePoint

18. Notes application consisted of list and different forms
Real world examples – Oslo Police Department
Many different notes databases that should
be migrated to SharePoint 2013
Amount items in Notes varies from 1000 to
100000 items.
Many different Notes Forms who had to be
redrawn
Different views needed to be remade in
SharePoint.

19. Real world examples - Storebrand
Old Intranett based on Notes
Should be migrated to SharePoint Online
Navigation should also be migrated
Old Intranet with over 5000 pages to transfer
to SharePoint Online
Different page layouts had to be recreated in
SharePoint
Site structure had to be recreated in
SharePoint
Had to write code to create Metadriven
Navigation
Had to write code to convert links
Had to write code to clean up HTML

20. Tools
Following tools was used:
 AvePoint Migration Tool
 AvePoint DocAve Lotus Notes Migration Tool
 SPForms Designer
 Lialis Lotus Notes Domino form Converter to SharePoint Forms
Designer

21. Tools

22. Demo

23. Next?
If you need help with Notes migration contact me.
I’ll also write a blog about this, and share my scripts.

24. Questions?
 Knut Relbe-Moe
 knutrelbemoe@outlook.com
 Twitter: @shareptkarm
 LinkedIn: http://no.linkedin.com/pub/knut-relbe-moe/2/70b/6a
 Blog: http://www.sharepointblog.no

25. Thank you to our O365EU Sponsors

26. Thank you to our organizers
Matthew Hughes
Aaron Bell

27. Thank you!