1. for Data Management Plans
https://dmptool.org
Sherry Lake
Carly Strasser
July 31, 2012 University of Florida Data Management Workshop

2. DMPTool Project
• Partners:
CDL UCSD
DataONE UIUC
Smithsonian UVa
UCLA Digital Curation Centre (UK)
• Started working in January 2011
• Developed requirements, divided work among
partners, self-funded

3. http://dmptool.org
Step-by-step wizard for generating DMP
Create | edit | re-use | share | save | generate
Open to community
Links to institutional resources
Directorate information & updates

4. Goals of the DMPTool
I. To provide researchers a simple way to
create a DMP for their funding agency
• Questions asked by the agency
• Additional explanation/context provided by the agency
• Links to the agency website for policies, help, guidance

5. Goals of the DMPTool
II. To provide researchers with DMP
information from their home institution
• Resources and services to help them manage data
• Help text for specific questions
• Suggested answers to questions; easy to cut-N-paste
• News & events related to data management on campus

6. https://dmptool.org/

10. https://dmp.cdlib.org/institutional_login

16. Accessing DMPTool
• DMPTool added to campus single sign-on
service (InCommon / Shibboleth)
• Researchers use their campus login to use the
DMPTool
• Access to institution-specific resources

17. Institution-Specific Information
• Help text
• Links to resources and services
• Suggested answers
• Can provide specific info at different levels
– All DMPs
– All DMPs for a particular funding agency
– A question within a data management plan

19. Increasing Participation
Organizations Michigan State University UC San Diego
Moss Landing Marine UC San Francisco
with Shibboleth Laboratories (CSU) University of Chicago
log-in set up North Carolina State University University of Illinois at Chicago
Northwestern University University of Illinois at Urbana-
American University Ohio State Champaign
Arizona State University Old Dominion University University of Iowa
Cal Poly State University Penn State University of Miami
Cal State Chico Purdue University of Michigan
Cal State Fresno Rice University University of Nebraska-Lincoln
Cal State Los Angeles Smithsonian Institution University of North Carolina-
Cal State Office of the Texas A&M Chapel Hill
Chancellor Texas State University San University of Notre Dame
Clemson University Marcos University of Texas at Austin
George Mason University Tulane University University of Virginia
Georgia Tech University of Arizona University of Wisconsin-
Humboldt State University UC Los Angeles Madison
(CSU) UC Berkeley Yale University
Indiana University UC Davis
Iowa State University UC Irvine
James Madison University UC Merced
Johns Hopkins University UC Office of the President

20. Increasing Use
1800
1600
1400
1200
1000
800
600
400
200
0
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12
Oct-11 Nov-11 Dec-11 Jan-12 Feb-12 Mar-12
Unique Users 180 548 772 1146 1399 1624
Plans 114 398 582 882 1090 1291
Institutions 65 155 206 288 331 381

21. Assessment: User Survey
Did you use these features? (n = 62)
100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
Links to Help for Suggested DMP News DMPTool Funder Video demo
resources funder answer guide requirements
question
Yes No

22. Ongoing Work
• Continually updating DMP requirements
• Adding funders: NOAA, NASA
• Adding functionality for editors
• Addressing accessibility issues
• Improving speed and performance
• Articulating security & privacy policies
• Providing multi-author access to DMPS
(sharing)

23. Future Work
• Integration with other systems initiatives
(e.g., Databib)
• Routing DMPs to institutional support
personnel
• Analytics
• Integrating educational materials

24. Governance and Sustainability
Self-funded Sustainable
initiative model
• Ideal model: Transparent | Nimble | Community input
• Meeting July 23-24
– Funded by DataONE
– Will include 2 experts to facilitate discussion of sustainability
and governance issues
– Cost of service will be determined prior to meeting by CDL

25. Final Takeaways
1. Potential to be a data management focal point for
the community
2. Can function as the coordinating mechanism for an
institution
3. Can be used to scale services at both big and small
institutions, with or without dedicated staff

26. How UF Can Participate
• Configure Shibboleth login (“single sign-on”)
• Add links to local resources, help text, suggested
answers, contact information
• Blog for local news and events
• Stay tuned for updates and changes after July
governance meeting