A comprehensive application developed tocater to the Full–Fledged Financial Accounting, Sales & Distribution, Procurement and Inventory Management and MIS Reporting and other requirements of companies having a Branch Network or C&F Network or Consignment Agents Network spread over a region / state / country.

1. SIERRA ODC Private Limited
COLMAN – Comprehensive Outbound
Logistics
Management System - Solution Architecture
Evolving Solutions
All rights reserved © Sierra 2008 w w w . s i e r r a t e c . c o m

2. All rights reserved © Sierra 2008 w w w . s i e r r a t e c . c o m
COLMAN Application
Agenda
Overview
Few users of COLMAN
System Requirements
Applications
Features and Benefits
System Architecture

3. Overview
COLMAN Application
COLMAN is a fully developed solution, which can connect Branch offices / C&Fs / Depots /
Consignment Distributors with the Head Office, using a proprietary and cost-effective
technology and consolidate data from such remote locations and integrate them at the Head-
office. The solution comprises of two main components:
C&F / CD / Depot / Branch Application
This component provides connectivity to distributed C&F / CD / Depot / Branch locations with the
Head Office. This will perform all Business Functions of these locations like Order Processing,
Billing, Inventory update and Accounting. This application has a component that compresses
and encrypts (using a proprietary technology) the transaction data and automatically sends it to
the Head Office through the Internet at periodic intervals (freely definable: daily/weekly). Another
application that resides at the Head Office pulls the data of the remote location from the Email /
Internet layer and provides consolidated reports. This application also has various control
features to protect the remote location from creating wrong account / product codes etc and
also for restricting credit limits etc to make sure the C&F / CD / Depot / Branch performs
efficiently.
Head Office Consolidation Application
This component enables the integration of various C&F / CD / Depot / Branch data at the Head
Office to provide consolidated reports. All the data is integrated here and the head office user
can view the individual location wise transaction level information and consolidated reports.

4. Information and Material Flow in CHBMS
COLMAN Application
Plant
C & F Agents
Warehouse
HEAD OFFICE
Stockists
Information Flow
Material Flow

5. Overview
COLMAN Application
• Covers all aspects of Outbound Logistics Management
• Links the Distributed Operations of an Organization without
Online Connectivity
- Head Office / Branch Office / Sales Office / Zonal Office,
- Central Warehouse, Regional Warehouse,
- C&F Agents / Consignment Distributors / Depots etc
• Consolidated / Integrates Data Frequently
• Implements / Controls all Business Rules from Central / Regional
Head offices
• Provides connectivity to various ERP Applications like SAP,
BPCS etc.

6. Features of Order Processing
COLMAN Application
• Order Receipts
• Order Acceptance / Rejection / Closing
• Selection of Rebates, Free Issues based
on Rebates / Free Schemes Policy
• Order Fill / Line Item Fill based
Reporting
• Loss of Sales, Delayed Supplies
Reasoning
• Forecast Vs Demand Analysis
• Order Authorization & Confirmation
Reporting
• MIS on Pending Orders

7. Features – Inventory Management
COLMAN Application
• Multi Warehouse Inventory
• Stock Receipts
• Stock Transfers
• Write Offs
• Excess Stock Write Ins
• Sample Conversion
• Destruction of Non-salable Inventory
• Forced Physical Stock Verification
• Inventory Record Accuracy Checking
• Electronic Stock Transfer Notes
• Stock Transfer Reconciliation across
locations
• Goods-In-Transit Tracking between
locations
• Batch / Lot based Inventory Tracking
• Controlled usage of Batch / Lot Nos.
• Transporter Service Level Analysis

8. Features – Sales & Reversals
COLMAN Application
• Invoices Auto Generation based on Pending Orders
• Inventory Issues on FIFO Basis
• Auto issue of Replacements, Free Quantities, Rebates and
other discounts
• Pick Lists, Packing Lists, Invoices Printing
• Multi SBU / Multi Segment combined Invoicing
with segregated reporting
• Dynamic Approvals & Override for
- Changes in Invoicing Rate,
- Override of FIFO Issues of Inventory,
- Credit Limit Policy covering Credit Limits,
- Over dues, Cheques Realization Status,
and Tracking of Bounced Cheques
• Target Vs Actual Analysis
• Sales Force across Multiple Levels (Sales Rep,
Sales Manager, Regional / Zonal Heads)
• Demography based Reporting
• Product Group, SBU, Segment based Reporting

9. Features – Sales & Reversals – Contd…
COLMAN Application
• Forecast Vs Actual Sales Analysis
• Duties & Taxes and Other Levies controlled by the
Central Location
• Sales Returns with original Invoice Reference
• Price Difference Credit / Debit Notes
• General Credit / Debit Notes
• Auto write off Non-Salable Stock Returns
• Transporter Service Level and Billing Analysis

10. Features – Financial Accounting
COLMAN Application
• General Accounting
- Group / SBU / Segment based Accounting
- Centralized Account Heads Management
- Collections – Combined for Multiple SBU / Segments
- Payments
- Journals – Provisional / Regular
- Statutory / MIS Accounting Reports
- Bank Reconciliation
- Auto Generation of Month End Journals
- Provisional Journals for Replacements Liability booking
- Provisional Journals for SBU / Segment Segregation of Unadjusted Combined
Collections
- Regular Journals for SBU / Segment Segregation of Adjustments during the period
• Account Receivables
- Manual Adjustment of Credits against Debits
- Auto Adjustment of Overdue Outstanding
- Group / SBU / Segment based Adjustment
- Provisional JVs for SBU/Segment segregation of Unadjusted Collections
- Invoice Aging / Dues & Overdue Reporting

11. Few Users
COLMAN Application
• Novartis India Limited (Pharma)
– Pharma
– Generics
– Bio-Chemi
• Novartis Enterprises Limited
• Novartis India Limited (Consumer Health)
• Novartis India Limited (Animal Health)
• Wander Limited
• Maxwell Industries Limited
• Merck Limited

12. w w w . s i e r r a t e c . c o m
For more information please contact us at
info@sierratec.com
Thank You!
SIERRA ODC Private Limited
INDIA
SIERRA ODC Private Limited
188/1,Varadharaja Layout-1
PN Palayam Road, Ganapathy,
Coimbatore - 641 006.
Tel: +91-422-2567596
Fax: +91-422-2567445
USA/Canada +1 408 239 4819
USA
Sierra Infosys Inc.
6001 Savoy Dr, Suite 210,
Houston TX 77036,
Tel: +1-713-747-9693
Fax: +1-509-351-6682
w w w . s i e r r a t e c . c o m
MALAYSIA
SIERRA ODC (M) SDN. BHD.
96-1, Biz Avenue, 2, Neo Cyber
Lingkaran Cyber Point Barat
63000, Cyberjaya,
Selangor, Malaysia
Tel: +603-8320-2080
Fax:+603-8320-2082
All rights reserved © SIERRA 2013
SINGAPORE
SIERRA ODC (S) Pte. Ltd.
#20, Cecil Street,
#14-01, Equity Plaza
Singapore 049705
Tel: +65 97334623