1. AUTOMATING A PURCHASE REQUISITION
PROCESS WITH BPM SOFTWARE

2. PURCHASE REQUISITION
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A purchase requisition is a process of requesting and authorizing
procurement of goods and services by a department in the
organization.
It contains a description and quantity of the goods or services to be
purchased.
As part of an organization’s internal financial controls, the
accounting department is accountable for a purchase
requisition process.
These requests are documented and routed for approval
within the organization and then delivered to the accounting
group.

3. CHALLENGES FACED IN IMPLEMENTING
A PURCHASE REQUISITION PROCESS
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A manual paper-based process is laborious as the requests are
manually typed, rekeyed, logged, validated, routed, and stored.
It results in
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Inefficient
Error prone processing
data scattered
Waste time for user
slow requisition cycles.
Manual notification, tracking, and reporting contribute to
inefficiency and prevent effective control of the procurement
cycle.

4. CHARACTERISTICS OF PURCHASE
REQUISITION PROCESS
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A single, unified requisition process for all types of spend
Bring people and systems on the same platform to collaborate
effectively
Accountable for all types of supply sources and processes
The purchasing requisition process has to be integrated with
sourcing
Simple in use and contextual
Provides visibility to users to incorporate buying policies
It has to consider the planning of future purchases
Clear visibility of the financial impact of a purchase
Scalable to accommodate a growing organization

5. ADVANTAGE OF AUTOMATING
PURCHASE REQUISITION PROCESS
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By automating the purchase requisition process an organization cam
minimize risk and keep audit trails in the purchase requisition
process but automation of can only solve few tasks of manual entry
errors, misuse, physical loss and can be done by any system.

6. BPM SOFTWARE
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Business process management software(BPM) is a systematic
approach to making an organization's workflow more effective,
more efficient and more capable of adapting to an ever-changing
environment.
A business process is an activity or set of activities that will
accomplish a specific organizational goal.
The BPM solution can get real time data and bring all stakeholders
on the same platform for effective collaboration.

7. BPM SOFTWARE BENEFITS
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Organizations’ can automate purchase requisition processes to
drastically reduce administrative costs and better manage vendor
payouts.
If the requisition process is built on a BPM SOFTWARE
platform, organizations can easily integrate their ERP and other core
business systems with automated purchase requisition processes.
As a result, organizations can shorten approval cycles, reduce
administrative overheads, and effectively control and expedite the
requests while being compliant.

8. BENEFITS OF BPM SOFTWARE
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Increase resource efficiency and productivity by streamlining
purchase process
Scalable system to accommodate unnatural growth
Eliminate manual handling and minimize processing errors
Approval cycles are shortened by real time alerts to stakeholders,
build KPI’s and SLA levels
Monitor and make changes to the process to optimize it to the best
levels
Be compliant with all corporate and governmental policies

9. BENEFITS OF BPM SOFTWARE
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Eliminate human intervention and increase accuracy of data
Integrate with existing and legacy applications
Provide contextual actionable alerts to ensure streamlined process
Reduce administrative and delivery costs.
Ensure document accuracy, security, and reliability
Permission based access to users
minimize administration costs with total process automation
bringing the stakeholders on the same platform and making the
process visible to everyone ,the approval times are considerably
shortened.

10. SKELTA
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Skelta BPM is an enterprise class Business Process Management
(BPM) platform & Advanced Workflow Software that eliminates the
risk of process initiatives, enables communication amongst all
process stakeholders and drives innovation by fostering business
ownership.
Skelta BPM empowers business analysts to quickly build end-toend, feature rich, process centric, composite business applications
using a web interface.
Skelta BPM enables quick automation and improvement of
processes without any coding. Skelta BPM components support
every step in the lifecycle of a process based application, namely –
Envision & Model, Execute & Deploy and Optimize & Analyze.
For more information about Skelta BPM go to: www.skelta.com