How many times your project was jammed because it depended on other project, shared resources with other projects, or simply waiting for something that others from your company had to provide? It’s like you are driving a car on the roads with no signs, no rules, but with police to blame you. How many times did you tried to implement rules from the book? It like reading Grunf’s (Alan Ford) advices “If you want to win, you must not lose”. So: How to do it? Which is the right way? How much it will cost? How long it takes? What we will gain? Come to share ideas and experience

1. PMO + MS Project EPM 2013
SRĐAN DRLJAČA, M.SC.EE, PMP
PLUSPMO.COM
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS 2013
ZAGREB, NOVEMBER 27-28 2013

2. sponsors

3. Agenda
• Intro
• PMO: mission, RACI, T&T, dilemmas
• MS Project EPM 2013 as PMIS
• MS Project Professional
• MS BI
• MS SharePoint (Workflow, Task lists)
3

4. Intro: „Project managent“
$
Strategic
management
Portfolio and program
management
BI
Project management
Templates
Methodology
Reports
PMIS
4

5. accounting
assets
acceptance
customizing
PAST FUTURE
„ERP domain“ „PMIS domain“
5
Business
Case

6. accounting
assets
acceptance
customizing
PAST FUTURE
„ERP domain“ „PMIS domain“
6
Business
Case

7. PMO:
MISSION, RACI, T&T, DILEMMAS

8. The right way to do it
„The Global State of the PMO“ An ESI International study 2013

9. PMO mission
• Methodologically organize „upravljanje projektima“ and enables
„projektno upravljanje“
• Enterprise Environment Factors have to be friendly
• Organizational Process Assets have to be available
9

10. PMO RACI
PMO
Sponsor
Project Manager
Methodology development
R
I
I
Reporting System
R
Project preselection
R
Project Initiation
A
R
I
Project planning
A
A
R
Closing project
A
A
R
Program management
R
R – Responsible
A – Accountable
C – Consulted
I – Informed
10

11. PMO T&T
Methodlogy (Official act)
PMIS
• Templates: Project Charter,
Scope statement, WBS, Risk
register, Change request,
Reports
• Project plan templates, Project
document templates
• Processes: Initiating, ICC,
Procurement, Closing
• Workflows
• Monitor & Control
• Business Inteligence (BI)

12. PMO Methodology dilemmas
• If you have following dilemmas during Methodology development:
•
•
•
•
Selling prices vs. Cost?
Conctract based WBS vs. Standardized WBS?
Mandatory parts of Project plan are?
How detailed Project plan should be?
you started from the end
• Methodology development stars with reports and ends with reports
• It takes 6 months to 3 years to Setup PMO
12

13. PMO PMIS dillemas
• Office
• Open Source
• MS Project EPM 2013
• Oracle Primavera…
13

14. MS PROJECT EPM 2013 AS PMIS

15. MS Project as PMIS
1.
2.
3.
4.
5.
6.
7.
8.
Tagging system (Custom fields)
BI included (more than 6 dimensions)
SharePoint Workflow
SharePoint task list
MS Office Excel close cousin
Four times cheaper
Widely used
Undo
15

16. MS Project as PMIS
Tagging on assignment level
MS Project
Oracle Primavera
16

17. MS Project as PMIS
Tagging System
No subordinate level
Multiple selection
17

18. MS Project as PMIS
BI
18

19. MS Project as PMIS
BI
• plusEVm is predicting income over time
19

20. MS Project as PMIS
BI
20

21. MS Project as PMIS
SP WF: Demand Management
21

22. MS Project as PMIS
SP WF: Demand Management
22

23. MS Project as PMIS
SP WF: Demand Management
23

24. MS Project as PMIS
SP WF: Demand Management
24

25. MS Project as PMIS
SP WF: Demand Management
25

26. MS Project as PMIS
SP WF: Demand Management
26

27. MS Project as PMIS
SP WF: Demand Management
27

28. MS Project kao PMIS
5.
6.
7.
8.
SharePoint task list
MS Office Excel cousin
Widely used
Undo
28

29. MS Project as PMIS
1. No Gantt chart in BI
2. Team member licence too expensive
3. „Assignment Custom field“ does not Roll up on task level in
Project Professional, but it does in BI
4. Exclusive mode only (Check out)
29

30. Conclusion
• Change your point of view and save time and money
• Look as far as you can, but be focused
• MS Project EPM 2013 as PMIS not just feasible, but probably
the best choice
• Do not Set-up PMO by yourself. It’s not just more expensive,
but risk of failure is too high.
30

31. questions?
WWW.PLUSPMO.COM

32. thank you.
SHAREPOINT AND PROJECT CONFERENCE ADRIATICS 2013
ZAGREB, NOVEMBER 27-28 2013

33. DEMO TITLE