Contenu connexe Similaire à Understanding SharePoint Online (20) Plus de Baltimore SharePoint (BSPUG) (9) Understanding SharePoint Online 2. Who are we?
» Adam Levithan » Jill Hannemann
– Senior Consultant at Portal – Director of Advisory Services at
Solutions Portal Solutions
– SharePoint Areas of Interest: OOTB – SharePoint Areas of Interest:
Site Templates, Project Timeline, Term Store, Product Catalog,
InfoPath List Forms, Communities, Records Center, Metadata
and Social Engagement Navigation, and e-Discovery
with Exchange
– Most Watched TV Show:
Peppa Pig – Favorite Vacation Destination:
Italy
© 2011 All rights reserved. www.portalsolutions.net 2
3. About Portal Solutions
200+ 10+
SharePoint Years in
Implementations Business
4
Practice Areas (Advisory/Design,
Implementation, Managed, Govt Serv.)
Our customers are organizations
3 2 that need to improve
Times selected for Locations – DC &
SP Early Adopter Boston
performance through effective
Program information sharing.
Portalsolutions.net
© 2011 All rights reserved. www.portalsolutions.net 3
4. Agenda
› What’s the Push to the Cloud?
› SharePoint Online vs. On-Premise
› How do you choose?
› Making the Business Case
› About Office 365: New capabilities?
› Demonstration: A Day in the Life
› Case Studies
© 2011 All rights reserved. www.portalsolutions.net 4
5. More Customizations Why SharePoint in the Cloud?
Software as a Service (SaaS)
Less Complexity
Platform as a Service (PaaS)
Infrastructure as a Service
(IaaS)
© 2011 All rights reserved. www.portalsolutions.net 5
6. Push to the Cloud
» Cloud enables on-demand computing resources
to be rapidly provisioned with minimal
management effort.
» Microsoft shift to service-based organization
– Cloud First
– Yammer Acquisition
“SharePoint as we know it, is 10 years old.”
© 2011 All rights reserved. www.portalsolutions.net 6
8. Exchange Online Office Online Lync Online SharePoint Online
Collaboration,
Outlook, Word, Excel, Instant messaging, communication,
email
PowerPoint voice document
management
SharePoint Online is part of the Office 365 Suite
© 2011 All rights reserved. www.portalsolutions.net 8
9. SharePoint: What it’s all About
Organize Share Discover
documents social search
tasks collaborate business intelligence
projects community
Build workflow apps integration
Manage security information rights eDiscovery
© 2011 All rights reserved. www.portalsolutions.net 9
10. Strengths of SharePoint Online
» It’s SharePoint 2013, but Online
» Microsoft Integration, and then some
» “Free” – Public Site, Intranet, Collaboration Sites
» Instant external sharing (through live accounts)
» Availability, Redundancy, and Service Levels
» First to receive software upgrades from
Microsoft
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11. Strengths of SharePoint On
Premise
» Control of upgrades
» Business Intelligence
» Leverage SharePoint as an application
» Privacy and security
» Can be a true “Portal” (Adoption Dream )
© 2011 All rights reserved. www.portalsolutions.net 11
12. How do you decide?
Business Case Definition
Feature Roadmap/Prioritized Usage Scenarios
Define the high
level business Requirements Gathering
objectives Prioritize
SharePoint will feature sets that IT Resources
solve. accomplish the Gather the
business case functional and Platform Selection
Determine ROI definition technical Evaluate ability
for overall requirements to support
investment aligned with SharePoint Farm Select the
Feature deployment
What other option of
Roadmap applications SharePoint that
need to co-exist? offset cost of
ownership and
predicted return
on investment
© 2011 All rights reserved. www.portalsolutions.net 12
13. Considerations for the Decision
» Who Drives this initiative: IT or Business?
– Budget? Who is sponsoring the initiative?
» Who has sign off on decisions for IT
infrastructure vs. business solution?
» Security tolerance and standards?
» Resourcing availability?
» IT infrastructure make up
» Measuring ROI and adoption? Who measures
success
© 2011 All rights reserved. www.portalsolutions.net 13
14. Total Cost of Ownership Options
» On Premise
» Cloud Hosting
» Office 365
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15. On Premise
» On-premise costs includes
– Licensing (License + Software Assurance)*
– Hardware**
– Ongoing maintenance and Support (Assume 30% FTE
and external support)
Qty Product Qty Price 1 year 3 years
130 SharePoint Standard Client Access License $ 160 $ 20,800 $ 20,800
130 SharePoint Enterprise Client Access License $ 130 $ 16,900 $ 16,900
1 SharePoint Single Server License $ 9,993 $ 9,993 $ 9,993
2 SQL Server License $ 5,271 $ 10,542 $ 10,542
1 Ongoing maintenance/year (30% FTE + external support $ 65,000 $ 65,000 $ 195,000
2 Server (estimated 2 server farm) $ 10,000 $ 20,000 $ 26,000
Total $ 143,235 $ 279,235
*Exclude backup/recovery and other management licenses
** Storage requirement may increase hardware cost
© 2011 All rights reserved. www.portalsolutions.net 15
16. Cloud Hosting
» Cloud hosting costs includes
– Licensing (License + Software Assurance) monthly
subscription
– Hosting Infrastructure
– Ongoing maintenance and Support (External
support)
Qty Product Qty Price 1 year 3 years
130 SharePoint Standard Client Access License $ 5 $ 7,800 $ 23,400
130 SharePoint Enterprise Client Access License $ 5 $ 7,800 $ 23,400
2 SQL Server License $ 500 $ 12,000 $ 36,000
12 Server Hosting monthly $ 1,500 $ 18,000 $ 54,000
12 Ongoing maintenance $ 1,500 $ 18,000 $ 54,000
Total $ 63,600 $ 190,800
© 2011 All rights reserved. www.portalsolutions.net 16
17. SharePoint Online (O365)
» SharePoint Online costs includes
– Licensing on a monthly subscription basis
– Shared Hosting Infrastructure*
– Ongoing maintenance and Support (External
support)
Qty Product Qty Price 1 year 3 years
130 SharePoint Online Plan 2 $ 9 $ 14,040 $ 42,120
12 Ongoing maintenance $ 2,500 $ 30,000 $ 90,000
Total $ 44,040 $ 132,120
* Included 75Gb allocated storage, additional cost for additional storage
© 2011 All rights reserved. www.portalsolutions.net 17
18. Cost Summary
» Evaluate where total cost of ownership and
feature sets/business value present the greatest
return
Cost Comparison Year 1 Year 2 Year 3 Total
On-premise $ 143,235 $ 68,000 $ 68,000 $ 279,235
Cloud Hosted $ 63,600 $ 63,600 $ 63,600 $ 190,800
SharePoint Online $ 44,040 $ 44,040 $ 44,040 $ 132,120
© 2011 All rights reserved. www.portalsolutions.net 18
19. A Day in the Life: Demonstration
Alex Darrow
Marketing Coordinator
© 2011 All rights reserved. www.portalsolutions.net 19
20. Case Studies – Office 365
» Albright Stonebridge Group » Nonpartisan Think Tank and
» Located in Washington, D.C. Research Center
Metro-area » Located in Washington, D.C.
» Employee Count: 100 » Employee Count: 200
» Business Case: » Business Case:
– Intranet – Electronic records management
• Accounting center
• Marketing – Document management and
• Human Resources publication
• Sales/Proposal Management
– Search/findability and reuse of
– Collaboration for projects information
– Search/findability and reuse of – Document editing and
information collaboration
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21. © 2011 All rights reserved. www.portalsolutions.net 21
22. © 2011 All rights reserved. www.portalsolutions.net 22
23. Case Study – On Premise
» The Nature Conservancy
» 2012 Digital PR Awards: #1 Intranet
» Headquarters in Washington, D.C. Metro-area, 40 Offices
World-Wide
» Employee Count: 5000
» Business Case:
– International Social Intranet
• Finding & Connecting with People
– Knowledge Management
– Customized Project Management
– Department Collaboration
– Integration with External Systems
• Human Resources
• Financial
© 2011 All rights reserved. www.portalsolutions.net 23
24. Key Drivers - TNC
» Low cost of software
– Microsoft
– Newsgator
» Main focus on
Intranet look & feel
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25. Case Study – Hybrid Deployment
» Legal, Regulatory, and Business Publishing
» Located in Washington, D.C. Metro-area
» Employee Count: 1500
» Business Case:
– Document Management
– Search/findability
– Department Collaboration
– Business intelligence and key performance indicators
– Internal applications and electronic workflow
processes
© 2011 All rights reserved. www.portalsolutions.net 25
26. Key Drivers - Publishing
ABC Co.
» Purchased O365
» Productivity
» Security of Business ABC
Co.
Intelligence
ABC
Co.
© 2011 All rights reserved. www.portalsolutions.net 26
27. What does moving to Office 365 mean?
» Deployment
– Initial deploy is still required to migrate data to Office 365
– AD clean up and network upgrade is often required
– Hybrid phasing is often prolonged period of discomfort
» Service Change
– Balance between continuous innovations and minimize
change
– Control IT policies but not feature availability
» Privacy and Security Considerations
– Understand your internal security and privacy requirements
© 2011 All rights reserved. www.portalsolutions.net 27
28. Questions
» Contact Us
– Jill Hannemann
• jhannemann@portalsolutions.net
• @jilltabuchi
– Adam Levithan
• alevithan@portalsolutions.net
• @collabadam
© 2011 All rights reserved. www.portalsolutions.net 28
33. A Day in the Life
Alex Darrow
Marketing Coordinator
© 2011 All rights reserved. www.portalsolutions.net 33
Notes de l'éditeur A & J J J J A&J A ASharePoint Online is part of the overall suite to online tools called Office 365. What Microsoft has essentially done is taken everything that you previously accessed on your desktop: email plus productivity apps like Word, Excel, and PowerPoint, and made them available online via the Office 365 offering. They now include the most recent version of SharePoint as well. We now start to dive a bit deeper into the SharePoint component of Office365, A A J JWho Drives this initiative: IT or Business?Who makes decisions on which items? Security?Resourcing?IT infrastructureBudget? Who is sponsoring the initiative?Measuring ROI and adoption? A&J J J J J J A J J J A A A