Starting a Digital Preservation Program

Starting a Digital Preservation Program Illinois Library Association October 12, 2007 Sarah Shreeves Tim Donohue Tom Teper

Outline ,[object Object],[object Object],[object Object],[object Object],[object Object]

What is Digital Preservation? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Definitions ,[object Object],[object Object],[object Object],[object Object]

Digital Preservation Management ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

The Foundation I ,[object Object]

The Foundation II ,[object Object],[object Object],[object Object],[object Object],[object Object]

The Framework I ,[object Object],[object Object],[object Object]

The Framework II ,[object Object],[object Object],[object Object]

The Framework III ,[object Object],[object Object],[object Object]

The Developmental Stages ,[object Object],[object Object],[object Object],[object Object],[object Object]

Where does the University Library Fit? Varying levels of investment, but sustained funding; possibly distributed management Distributed and highly integrated; extra-organizational features/services Virtual organizations complement institutions; collaboration inherent in resource planning 5 Externalize Embrace collaboration and dependencies Sustainable funding identified for core program areas and enhancement Anticipate needs, investments defined by management, implemented across system Consistent, systematic, comprehensive policy framework for planning 4 Institutionalize Incorporate the larger environment Some funding and support beyond projects, but limited Assess technology investment, more proactive Basic and essential policies 3 Consolidate Segue from projects to programs Often project-based funding Project-specific, reactive, ad hoc Implicit or general, increased evidence of commitment 2 Act Initiate digital preservation projects Generally low, finite, ad hoc financial commitments Non-existent, heterogeneous, decentralized Non-existent, implicit, very high level 1 Acknowledge Digital preservation is a local concern Resources Technology Organizational Key Indicators Rank Stage

The Digital Preservation Platform From the Cornell Digital Preservation Tutorial

Getting Started with Digital Preservation ,[object Object],[object Object],[object Object]

What is IDEALS? Institutional Repository for the scholarship and research in digital form of the faculty, students, and staff as well as material that reflects the intellectual environment of the University of Illinois at Urbana-Champaign. Joint project of CITES and the University Library and supported by the Office of the Provost. http://ideals.uiuc.edu/

IDEALS ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What type of materials? Also audio and video

[object Object],[object Object],[object Object],[object Object],What is an institutional repository?

In the beginning: Promises, promises ,[object Object],[object Object],[object Object],[object Object],[object Object]

Getting our act together ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Takeaways: ,[object Object],[object Object],[object Object]

Establish pilot policy ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Policy is realistic and feasible for where we were .

Photo by Sylvar. Used under a Creative Commons 2.0 Attribution license. http://www.flickr.com/photos/sylvar/ Not Really Our Server Room! Backup tapes stored next to the server! Getting our act together, cont.

Looking forward to production: Digital Preservation White Paper ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

IDEALS Preservation Policy: Organizational Framework and Commitment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

IDEALS Preservation Policy: Operating Principles ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What resources do we need? ,[object Object],[object Object],[object Object],[object Object],Technology infrastructure ,[object Object],[object Object],[object Object],[object Object]

Risks and Challenges ,[object Object],[object Object],[object Object],[object Object]

Moving towards actionable policies and procedures

Putting the Plan into Practice ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What will IDEALS “support”? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Digital Preservation Support ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],(size ≠ weight) Openly Documented Widely Adopted Widely Supported Uncompressed or Lossless Compression No Embedded Content or DRM Low Confidence (gray area)

[object Object],[object Object],Format Support Matrix Proprietary Open Microsoft Office OpenOffice.org, HTML Limited Adoption Widely Adopted OpenOffice.org Microsoft Office, HTML Limited Support Widely Supported Microsoft Office Adobe PDF, HTML Embedded Content / DRM Nothing Embedded MS Powerpoint (w/ Audio or Video) MS Powerpoint Lossy Compression No/Lossless Compression JPEG TIFF, JPEG 2000

Format Recommendations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],High Confidence / Preference Medium Confidence / Preference

What we are doing ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What we are doing ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

What we are doing ,[object Object],[object Object],[object Object],[object Object],[object Object]

Policy  Technology Before After OpenOffice.org Format Converter (e.g.) http://hdl.handle.net/2142/2364

Our First Problem… ,[object Object],[object Object],[object Object],[object Object],[object Object]

What we are NOT doing ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Next Steps - Policies ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Next Steps - Implementation ,[object Object],[object Object],[object Object],[object Object],[object Object]

Contact Information and References ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Starting a Digital Preservation Program

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