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GUIDE T
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AS KASA
 
REGISTR
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Social Security System | SSS Kasambahay Guideline 
 
2 
I.  REGISTRATION PROCEDURES 
   
A.  For Domestic Worker – To Secure SS Number  
 
Fill‐out and submit Personal Record Form (SSS Form E‐1) at any SSS Branch or Service Office  
   
Submit  photo  copy  and  present  original/certified  true  copy  of  any  of  the  following  Primary 
Documents: 
•  Birth Certificate     •     Passport 
•  Baptismal Certificate    •     Professional Regulation Commission Card 
•  Driver’s License     •     Seaman’s Book 
 
In  the  absence  of  Primary  Documents,  submit  photo  copy  and  present  original/certified  true 
copy of TWO of the following Secondary Documents, BOTH should bear the name and at least 
ONE should indicate the Date of Birth: 
 
•    ATM Card 
•    Bank Account Passbook       •    Police Clearance 
•    Birth/Baptismal Certificate of Children  •    Postal ID Card  
•    Marriage Contract         •    Voter’s ID/Affidavit                                     
•    NBI Clearance        •    Transcipt of School Records 
•    ID Card issued by Local Government Units (e.g. Barangay, Municipal/City) 
(Please  inquire  from  the  SSS  Branch  for  List  of  other  Secondary  Documents  that  may  be 
accepted) 
 
In the absence of Primary/Secondary Documents, another option is to apply for Late Registration of 
Birth at the Office of the Local Civil Registrar (LCR) of the place of birth. 
 
If the required supporting document/s is/are not available at the time of registration, SS Number shall 
still be issued. However, the SSS Form E‐1 shall be stamped to indicate the non‐submission of Primary or 
Secondary Documents, which means that:  
• Membership Status of Domestic Worker is Temporary 
• The SS Number can only be used for contribution payment and employee reporting (by the 
Employer). 
• Submission of Primary or Secondary  Documents is required for conversion of Membership 
Status to Permanent  
• Availment of SSS Benefits and Loans is only allowed for Permanent Membership Status, subject 
to qualifying conditions. 
 
Application for the Unified Multi‐Purpose ID (UMID) Card may be made if Membership Status is 
Permanent, and upon posting of at least (1) monthly contribution. The Application for Social Security 
Card Form (SSS Form E‐6) shall be used for this purpose. 
 
 
 
 
 
Social Security System | SSS Kasambahay Guideline 
 
3 
B.  For Household Employer – To Secure a Household Employer ID Number  
 
Fill‐out and submit Employer Registration Form (SSS Form R‐1) at any SSS Branch or Service 
Office 
‐      No additional documents required 
 
Existing Household Employers who are still using their SS Numbers in the payment of contributions for 
Domestic Workers shall be provided with their Household Employer ID Numbers by the SSS Branch, 
which must be used in succeeding payments. 
 
The Household Employer ID Number is different from the Business Employer ID Number. 
 
II.  REPORTING OF EMPLOYEES 
 
To Report a Domestic Worker (Kasambahay) for SSS Coverage 
 
The  Household  Employer  shall  fill‐out  and  submit  the  Employment  Report  Form  (SSS  Form  R‐1A), 
together with the Specimen Signature Card (SSS Form L‐501) at any SSS Branch or Service Office  
 
‐ No additional documents required  
‐ However, if the Domestic Worker (Kasambahay) being reported for SSS coverage has not yet 
been issued an SSS Number 
• The  Domestic  Worker  (Kasambahay)  should  fill‐out  SSS  Form  E‐1  (Please  refer  to  I‐A 
above)  
• The accomplished SSS Form E‐1 shall be simultaneously submitted with the SSS Form R‐
1A 
• The Date of Employment of the Domestic Worker (Kasambahay) that shall be indicated 
by  the  Household  Employer  in  SSS  Form  R‐1A  shall  be  presumed  correct  by  the  SSS. 
However, SSS reserves the right to determine the veracity of the information submitted.  
• The basis of the Effective Date of Coverage is the Date of Employment and the start of 
the  Household  Employer’s  obligation  to  remit  the  contributions  for  his/her  Domestic 
Worker (Kasambahay). This is in accordance with SSS Circular 21‐V, pursuant to Republic 
Act 7655 issued in 1993. 
 
In case the Effective Date of Coverage is earlier than the Date of Registration  
 
• The  Household  Employer  shall  be  required  to  submit  a  Statement  of  the  Monthly  Salaries 
received  by  the  Domestic  Worker  (Kasambahay)  starting  from  the  Date  of  Employment 
indicated in SSS Form R‐1A 
• The Statement of the Monthly Salaries shall be the basis of the monthly contributions that have 
accrued.   
• Based on this Statement, the SSS shall compute for the Household Employer’s liability and issue 
to the Employer a Statement of Contributions and Penalties Due, which may be paid in cash or 
in installment. A Billing Letter shall be issued by the SSS to the Household Employer for this 
purpose.       
• Penalty is equivalent to three percent (3%) per month on unpaid contributions, as prescribed 
under Republic Act 1161, as amended.  
Social Security System | SSS Kasambahay Guideline 
 
4 
III.  PAYMENT PROCEDURES & SUBMISSION OF CONTRIBUTIONS COLLECTION LIST 
 
It is the responsibility of  the Household Employer to pay the monthly  contributions of the Domestic 
Worker (thru SSS Form R‐5) and to submit Contributions Collection List (SSS Form R‐3) covering said 
payment. 
   
1. Fill‐out Contributions Payment Return Form (SSS Form R‐5) and pay at:        
• SSS Branches with Tellering Services, or 
• Accredited Collecting Banks 
2. Payment is to be made monthly and payment due date shall be as follows: 
 
If 10th
 digit of the 
13‐digit ER Number Ends in: 
Payment Deadline 
(Following the applicable month) 
1 or 2  10th
 day of the month 
3 or 4  15th
 day of the month 
5 or 6  20th
 day of the month 
7 or 8  25th
 day of the month 
9 or 0  Last day of the month 
 
• Advance payments may be made, but said payments shall only be credited to the records of the 
Domestic Worker as they fall due. Payments made beyond the deadline are charged a Penalty of 
three percent (3%) per month.   
 
3. Fill‐out and submit Contributions Collection List (SSS Form R‐3) quarterly, together with a copy of 
the SSS Form R‐5 (machine‐validated or with Special Bank Receipt).  
• SSS Form R‐3s covering the period/s for which advance payment/s were made may also be 
simultaneously submitted but shall be posted to the Domestic Worker’s account as they fall 
due.    
4. The Contributions Collection List may also be submitted monthly and electronically through: 
• Enrollment in the SSS Web facility (www.sss.gov.ph), or 
• Participation in the e‐R3 (electronic R‐3) Program of the SSS  
 
FORMS  are  available  at  all  SSS  Branches  and  Service  Offices  or  may  be  downloaded  from  the  SSS 
Website (www.sss.gov.ph) 
 
For additional information, you may call 920‐64‐46 to 55 (Metro Manila only), or visit the nearest SSS 
Branch. 

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SSS Kasambahay Registration Procedures

  • 2. Social Security System | SSS Kasambahay Guideline    2  I.  REGISTRATION PROCEDURES      A.  For Domestic Worker – To Secure SS Number     Fill‐out and submit Personal Record Form (SSS Form E‐1) at any SSS Branch or Service Office       Submit  photo  copy  and  present  original/certified  true  copy  of  any  of  the  following  Primary  Documents:  •  Birth Certificate     •     Passport  •  Baptismal Certificate    •     Professional Regulation Commission Card  •  Driver’s License     •     Seaman’s Book    In  the  absence  of  Primary  Documents,  submit  photo  copy  and  present  original/certified  true  copy of TWO of the following Secondary Documents, BOTH should bear the name and at least  ONE should indicate the Date of Birth:    •    ATM Card  •    Bank Account Passbook       •    Police Clearance  •    Birth/Baptismal Certificate of Children  •    Postal ID Card   •    Marriage Contract         •    Voter’s ID/Affidavit                                      •    NBI Clearance        •    Transcipt of School Records  •    ID Card issued by Local Government Units (e.g. Barangay, Municipal/City)  (Please  inquire  from  the  SSS  Branch  for  List  of  other  Secondary  Documents  that  may  be  accepted)    In the absence of Primary/Secondary Documents, another option is to apply for Late Registration of  Birth at the Office of the Local Civil Registrar (LCR) of the place of birth.    If the required supporting document/s is/are not available at the time of registration, SS Number shall  still be issued. However, the SSS Form E‐1 shall be stamped to indicate the non‐submission of Primary or  Secondary Documents, which means that:   • Membership Status of Domestic Worker is Temporary  • The SS Number can only be used for contribution payment and employee reporting (by the  Employer).  • Submission of Primary or Secondary  Documents is required for conversion of Membership  Status to Permanent   • Availment of SSS Benefits and Loans is only allowed for Permanent Membership Status, subject  to qualifying conditions.    Application for the Unified Multi‐Purpose ID (UMID) Card may be made if Membership Status is  Permanent, and upon posting of at least (1) monthly contribution. The Application for Social Security  Card Form (SSS Form E‐6) shall be used for this purpose.           
  • 3. Social Security System | SSS Kasambahay Guideline    3  B.  For Household Employer – To Secure a Household Employer ID Number     Fill‐out and submit Employer Registration Form (SSS Form R‐1) at any SSS Branch or Service  Office  ‐      No additional documents required    Existing Household Employers who are still using their SS Numbers in the payment of contributions for  Domestic Workers shall be provided with their Household Employer ID Numbers by the SSS Branch,  which must be used in succeeding payments.    The Household Employer ID Number is different from the Business Employer ID Number.    II.  REPORTING OF EMPLOYEES    To Report a Domestic Worker (Kasambahay) for SSS Coverage    The  Household  Employer  shall  fill‐out  and  submit  the  Employment  Report  Form  (SSS  Form  R‐1A),  together with the Specimen Signature Card (SSS Form L‐501) at any SSS Branch or Service Office     ‐ No additional documents required   ‐ However, if the Domestic Worker (Kasambahay) being reported for SSS coverage has not yet  been issued an SSS Number  • The  Domestic  Worker  (Kasambahay)  should  fill‐out  SSS  Form  E‐1  (Please  refer  to  I‐A  above)   • The accomplished SSS Form E‐1 shall be simultaneously submitted with the SSS Form R‐ 1A  • The Date of Employment of the Domestic Worker (Kasambahay) that shall be indicated  by  the  Household  Employer  in  SSS  Form  R‐1A  shall  be  presumed  correct  by  the  SSS.  However, SSS reserves the right to determine the veracity of the information submitted.   • The basis of the Effective Date of Coverage is the Date of Employment and the start of  the  Household  Employer’s  obligation  to  remit  the  contributions  for  his/her  Domestic  Worker (Kasambahay). This is in accordance with SSS Circular 21‐V, pursuant to Republic  Act 7655 issued in 1993.    In case the Effective Date of Coverage is earlier than the Date of Registration     • The  Household  Employer  shall  be  required  to  submit  a  Statement  of  the  Monthly  Salaries  received  by  the  Domestic  Worker  (Kasambahay)  starting  from  the  Date  of  Employment  indicated in SSS Form R‐1A  • The Statement of the Monthly Salaries shall be the basis of the monthly contributions that have  accrued.    • Based on this Statement, the SSS shall compute for the Household Employer’s liability and issue  to the Employer a Statement of Contributions and Penalties Due, which may be paid in cash or  in installment. A Billing Letter shall be issued by the SSS to the Household Employer for this  purpose.        • Penalty is equivalent to three percent (3%) per month on unpaid contributions, as prescribed  under Republic Act 1161, as amended.  
  • 4. Social Security System | SSS Kasambahay Guideline    4  III.  PAYMENT PROCEDURES & SUBMISSION OF CONTRIBUTIONS COLLECTION LIST    It is the responsibility of  the Household Employer to pay the monthly  contributions of the Domestic  Worker (thru SSS Form R‐5) and to submit Contributions Collection List (SSS Form R‐3) covering said  payment.      1. Fill‐out Contributions Payment Return Form (SSS Form R‐5) and pay at:         • SSS Branches with Tellering Services, or  • Accredited Collecting Banks  2. Payment is to be made monthly and payment due date shall be as follows:    If 10th  digit of the  13‐digit ER Number Ends in:  Payment Deadline  (Following the applicable month)  1 or 2  10th  day of the month  3 or 4  15th  day of the month  5 or 6  20th  day of the month  7 or 8  25th  day of the month  9 or 0  Last day of the month    • Advance payments may be made, but said payments shall only be credited to the records of the  Domestic Worker as they fall due. Payments made beyond the deadline are charged a Penalty of  three percent (3%) per month.      3. Fill‐out and submit Contributions Collection List (SSS Form R‐3) quarterly, together with a copy of  the SSS Form R‐5 (machine‐validated or with Special Bank Receipt).   • SSS Form R‐3s covering the period/s for which advance payment/s were made may also be  simultaneously submitted but shall be posted to the Domestic Worker’s account as they fall  due.     4. The Contributions Collection List may also be submitted monthly and electronically through:  • Enrollment in the SSS Web facility (www.sss.gov.ph), or  • Participation in the e‐R3 (electronic R‐3) Program of the SSS     FORMS  are  available  at  all  SSS  Branches  and  Service  Offices  or  may  be  downloaded  from  the  SSS  Website (www.sss.gov.ph)    For additional information, you may call 920‐64‐46 to 55 (Metro Manila only), or visit the nearest SSS  Branch.