1. MS EXCEL
By: SCLP

2. Understanding worksheet
cells
 Worksheet
 Is a rectangular arrangement of rows and columns.
 Row
 Labeled w/ numbers
 Column
 Labeled w/ letters
 Cell
 Intersection of rows and columns.
 Active cell
 Selected cells

3. Three kinds of data
1. Text
 These entries are usually labels such as name,
age, remarks, etc. that make a worksheet easier
to read.
 Can be text/number combinations for items such
as phone numbers and account code.
2. Numbers
 These entries can be dollar values, weights,
interest rates or any other numerical quantity.
3. Formulas
 These are calculations involving two or more
values such as 2*5 or A1+A2+A3
 A formula always starts with equal sign ( = ).

4. EXCEL’S SCREEN
Active cell
Formula bar
Name box

5. Excel’s worksheet navigation
keys
PRESS TO MOVE
Arrow keys To left, right, up or down one cell
Home The beginning of the row
Page down Down one screen
Page up Up one screen
Alt+Page down One screen to the right
Alt+Page up One screen to the left
Ctrl+End To the bottom right corner of the
used portion of the worksheet
Ctrl+Home To the beginning of the worksheet

6. Excel’s formatting keyboard
shortcuts
PRESS To apply the following format
Ctrl+B Bold
Ctrl+I Italic
Ctrl+U Underline
Ctrl+5 Strikethrough
Ctrl+Shift+! Number(two decimal places, using thousand separator)
Ctrl+Shift+$ Currency(two decimal places, using dollar sign and
negative numbers surrounded by parenthesis).
Ctrl+Shift+% Percentage (zero decimal places)
Ctrl+Shift+^ Scientific (two decimal places)
Ctrl+Shift+# Date (d-mm-yy)
Ctrl+Shift+@ Time (h:mm AM/PM)
Ctrl+Shift+~ General

7. Excel’s arithmetic operators
Operators Examples Result
+ (addition) =3+2 5
- (subtraction) =3-2 1
– negation) =-3 -3
* (multiplication) =3*2 6
/ (division) =3/2 1.5
% (percentage) =3% 0.03
^ (exponentiation) =3^2 9

8. Excel’s comparison operators
Operators Examples Result
= (equal to) =3=2 FALSE
> (greater than) =3>2 TRUE
< (less than) =3<2 FALSE
>= (greater than or equal =3>=2 TRUE
to)
<= (less than or equal to) =3<=2 FALSE
<> (not equal to) =3<>2 TRUE

9. Excel’s order of calculation
Operator Order of calculation
– (negation) First (1st)
% (percentage) Second (2nd)
^ (exponentiation) Third (3rd)
* and / (multiplication and Fourth (4th)
division)
+ and – (addition and Fifth (5th)
subtraction)
= ,<, >, <=, >=, <> Sixth (6th)
(comparison)

10. Example of Excel’s Formula
Operation Formula
SUM=A plus B =A+B
DIFFERENCE = A minus B =A – B
PRODUCT = A time B =A*B
QUOTIENT = A divide by B =A/B
EXPONENT=AB =A^B