Guide for Writing your EETT-C grant

1.  Round 9
 Presented by CTAP Region 8

2. Similar to other rounds
◦ District or direct funded charter that serves grades 4-8
◦ Rank within the top 1/3 percentage or number of
students in the state living below the poverty line (http://
www.census.gov/hhes/www/saipe/ )
◦ Current CDE approved technology plan
 And...

3. 1 or more schools identified for improvement or
corrective action under No Child Left Behind
or
Technology poverty defined as 10:1 student to
computer –to-multimedia computer ratio or
greater, or less that 50% of the classrooms
connected to the Internet.
Eligiblility List
http://www.cde.ca.gov/fg/fo/r5/eettc10rfa.asp

4. Significantly reduced from prior fiscal years 5.
Awards based on $300 per 4th-8th grade
◦ See Eligible Schools List
http://www.cde.ca.gov/fg/fo/r5/eettc10rfa.asp
 Projected funding for Regions is approximately $500,000
◦ Minimum district award is 25,000
◦ Max award about 300,000 (With no more than 60% of
the regional funds allocated to that LEAs region.)

5.  File an annual report for each year on performance
goals, objectives and benchmarks identified on form 3
 Edtech Profile pre and post test for each teacher
participating in the professional development program
 Use of funds

6.  Increasing teacher effectiveness and addressing inequities in the
distribution of effective teachers through high-quality professional
development
 Using advanced technology systems to collect, manage, and analyze
data in order to track student progress
 Implementing technology-enhanced strategies that support rigorous
college- and career-ready, internationally benchmarked standards,
supplemented with high-quality assessments that are valid and reliable
for all students

7.  Districts that submitted the 2009 ARRA EETT C grant
in Oct. 2009 may choose to substitute that score from
that application for use in this Round 9 Grant
◦ LEAs will be required to submit Form 1-Application title Page
and will be required to revise forms 2a, 3, 4, 5, and 6 if
funded.

8. Category Max Score
A. Application Presentation 0
1. Program for Students 15
2. Professional Development 15
3. Expanded Access 15
4. Communication & Collaboration 15
5. Evaluation & Project Mangagement 20
6. Program Sustainability 10
7. Projected Budget Narative 10
Total Score 100

9. Minimum of 50 points
Grouped into decile bands from scoring rubric
◦ (100-90, 89-80, 79-70, 69-60, 59-50)
Ranking within decile by score
Small school districts will be provided priority
ranking at the top of the percentage range in the
decile they scored

10. Answer all project narrative questions in RFA
Write to the “Strong” column of Appendix G
◦ Follow format
Write to the rubric

11.  3 installments
◦ 40% after CDE receives grant award acceptance letter
◦ 40% after CDE receives LEAs Certification of Expenditure
report and filling all required EETT C program performance
reports
◦ 20% after CDE receives LEAs End of Period Expenditure
Report certifying that the grant award was obligated or
expended in compliance with the grant conditions.

12. Determine Target schools, teachers, and students
Calculate total EETT C budget and set aside 25% for
professional development
Review and select hardware, peripherals, electronic
learning resources and productivity resources, and
data collection tools needed to support the program
◦ Resources to help: http://ctap8.org/(administrator resources)

13. Assemble a planning/writing team
Review RFA and Scoring criteria
Contact private schools in district to participate
Set Curriculum Goals
Set timeline and divide responsibilities
◦ Deadline Feb. 1, 2011 on or before 5:00 PM (in Sacramento)

14. Identify curricular focus area(s)
Gather baseline data
◦ Design a research-based EETT C program that will bridge the
gap from where you are to where you want to be.
◦ Set S.M.A.R.T goals to be obtained

15. Form 1: Application Title Page
Form 2: Project Summary (Best done last)
Form 2a: Program Profile & School data
Form 2b: Small School District Addendum (if applicable)
Project Narrative: 6 sections-25 page max, line
numbers (not to exceed 36 lines per page) and pages
must be numbered
Optional: Bibliography /Citation page

16. Form 3: Goals and Objectives and Data Collection
Form 4: Strategies and Timeline
Form 5: Projected Budget and Narrative
Form 6: Priority List of Schools
Form 7: Consortium and/or Partnership Applicants &
signed letters of support
Form 8: Competitive Application Checklist

18. 4 Required EETT C Performance Goals
Goal 1: Increased Student Proficiency
Goal 2: Increased Teacher Proficiency
Goal 3: Expanded Access to Technology
Goal 4: Expanded School/Home/Community
Collaboration

19. Program Goals, Objectives, Benchmarks and Data Collection
◦Goals: CDE defined vision-not measured
◦Objectives: CDE defined measure-applicant defined growth
target during a specified timeframe. Growth targets may not be
modified.
◦Benchmarks: Applicants annual baseline data plus growth
target equals end of year growth projection.

20. Can not be modified after the application is approved
for funding.
EETT-C follow-up grant eligibility is contingent on
meeting 70% of district set growth targets for each
objective. (set realistic growth targets for each
objective)

21. Goals 1 and 2:
LEA programs focus on the same target students or teachers
in Year One and Year Two have two years to meet their
identified growth targets.
LEA programs focusing on different target students or
teachers in Year One and Year Two must meet their identified
growth targets annually and add text to form 3 to clarify.

22. Use data to establish baseline percentages, projected
growth targets, and define end of year percentages on
Form 3
Write down formula used to determine growth %
Establish consistent data instruments, items, and calculation
methods for each objective
Data for objectives measured by multiple instruments must be
collected and aggregated to determine baseline figures and
subsequent growth

23. Collect:
Baseline data that needs to be collected:
Target Students’ Tech Literacy Data -www.edtechprofile.com (student survey)
Target Students’ Achievement Data - Benchmark assessment or Approved textbook benchmark
assessments
Target Teachers’ Tech Literacy Data - www.edtechprofile.com
Target Teachers’ Curriculum Integration Data/C3
Target Classroom Observation Data/C3
Target Classroom Student to Computer Ratios- Previously from California State Technology
Survey or a simple spreadsheet
Communication & Collaboration Data - enter your own measurable objective (Aeries, SIS, % of
teachers posting grades online, etc)
Data for any additional objectives applicant includes

24. Form 4: Strategies & Timelines
List specific strategies or actions that will be
implemented to achieve each of the performance
goals, objectives, and benchmarks specified on Form 3
and in the project narrative.
Include beginning and ending dates for the strategies
or actions
List the title of the person responsible

25. 2 Year budget ($300 multiplied by 2008 4-8 CBEDS
at all schools listed of form 6)
◦ Funding will not exceed 60% or approximately $300,000.
Specify program budget for Year 1 and Year 2.
10% or more change in spending requires LEA to submit a
Budget Modification to the CDE for approval

26. Report the amount to be expended and describe in detail how
the funds will be allocated in each category.
Include leveraged funding, if applicable
A minimum of 25% of the total 2 year grant must go to
high-quality professional development that is relevant to
the program.

27. Costs for teacher stipends for attending professional development outside of contract
hours.
Costs for substitute teachers
Costs for salaries and benefits, stipends, or contracts for PD trainers, facilitators, and
mentors
Costs for professional development workshops and conferences specified in the LEAs
grant application.
Costs for materials and supplies necessary to carry out the professional development
may be charged, consistent with established LEA policies and practices

28. Hardware
Infrastructure
Technical Support
CLRN reviewed Electronic Learning Resources
Supplies and Materials
Expenses related to fostering communication among parents,
students, teachers, and community
Grant management, coordination, evaluation,
and reporting

29. If partially funded, CDE will fund schools per order on
form 6
Rank eligible applicant schools in order for funding

31. The CDE Encourages mutually beneficial program
partnerships.
Identify LEA partnerships
◦ If consortium appication list other LEAs and direct funded charter schools int eh
consortium.
Include a partnership letter on partner’s letterhead

32. Partnership applications are encouraged and receive a
competitive advantage in application scoring
Partnerships Requirements:
Proven experience with technology literacy and curriculum
integration
Evidence the partnership will have a positive impact on
student academic achievement
Work, products, strategies or services are aligned with or
based upon relevant research.

33. A consortium is a group of school districts and/or direct-
funded charter schools.
A minimum of one school district or direct funded
charter within the consortium must be eligible to apply
for the EETT C Grant and be the designated lead
agency.
Only students in grades 4-8 at eligible districts and
direct funded charters within a consortium are funded at
$300 per student.

34. Brief partnership letter (1 page) includes:
written on partner’s letter head,
summarizes the role of the partnership
includes how the partnership supports the program
states how the partnership is mutually beneficial to the partner and
LEA
Must be signed by the lead contact (consortiums identify the lead
school district and all school districts and/or direct-funded charter
schools within the consortium)

35.  The Project Narrative describes the research-based
program, strategies, resources, evaluation and
timelines outlined in the application forms.
◦ Provide a concise narrative description of the comprehensive
EETT program you propose
 Site research to support the basis
Number each Project Narrative page
 Maximum of 25 pages
Pages must include line numbers
 No more than 36 lines per page.

36. Describe the LEA’s research-based Program for
Students. Include relevant research citations.
Describe the technology literacy and academic
learning needs of target students.
Describe how the LEA’s research-based Program for
Students will meet the students’ identified learning
needs.
Must include all six sections under separate headings
and subheadings that match the rubric Scoring
Criteria.

37.  Six Sections of the Project Narrative
1. Program for Students
2. Professional Development Program for Teachers
3. Expand Access to Technology and Provide Technology Support
4. Communication and Collaboration Among Home, School, and
Community.
5. Evaluation and Program Management
6. Follow-up Grant & Sustainability

38. Describe the LEA’s research-based Program for
Students. Include relevant research citations.
Describe the technology literacy and academic learing
needs of target students
Describe how the LEA’s research-based Program for
Students will meet the students’ identified learning
needs.

39. LEA designs their own program for students using
research-based strategies and State Board of Education
approved publisher or CLRN reviewed electronic
learning resources.
LEA partners with an organization such as CTAP to
develop a comprehensive program suited to the
specific learning needs of targeted students.

40. All Electronic Learning Resources purchased with
EETT C funds must either be:
California Learning Resource Network (CLRN) reviewed
electronic learning resources that meet state standards
Curriculum-based electronic learning resources that are part of
an State Board of Education approved K-8 program

41. LEA partners with an established research-based student
program such as:
GenYes
ISTE NETS Aligned Programs
Tech4Learning
NetTrekker

42. Describe the LEA’s research-based Program for Teachers. Include
relevant research citations.
Describe the technology literacy and curriculum integration learning
needs of the teachers in the target group(s).
Describe how the LEA’s research-based Professional Development
Program will meet the target teachers’ identified learning needs.
LEA designs their own Professional Development program using
research-based strategies.
LEA partners with an organization such as CTAP to develop a
comprehensive Ed Tech integration program suited to their needs.

43. Identify the current student-to-computer ratio used by the students
and teachers in the target group.
Identify the new electronic learning resources, infrastructure,
hardware and peripherals to be acquired and describe how the new
resources will support the comprehensive program.
Describe how technology resources, either currently existing or to
be acquired, will be used to support data-driven decision-making.
Describe how adequate technical support will be provided to
support the district’s EETT Competitive program.

44. Describe how technology will be used to establish or improve
communication and collaboration among home, school and
community.
Describe how students’ learning needs will be supported through the
use of technology for communication and collaboration.
 Possible areas to establish or improve on:
 E-mail accounts, expanded web access for teachers, students, parents, and community promote
communication and sharing.
 Developing communication channels for partners and stakeholders to support learning opportunities
 Using multiple media for school / class communications…i.e., school web postings, student grades and
attendance online, informational e-mails, voice-mail, newsletters.
 Sponsoring parent/community events that promote involvement in student learning and technology

45. Describe the LEA’s evaluation plan.
Who? What? When? Why? and How? will the LEA measure, collect,
analyze, evaluate, and report on every required and optional objective on
Form 3? Reference SETDA’s Common Data Elements.
Describe the LEA’s program management or advisory group by job title,
roles, and responsibilities. How often will advisory group meet and how will
ongoing communications with stakeholders take place?
Describe the continuous data-driven
improvement process for monitoring the impact
the comprehensive program is having on all goals.

46.  Collected program data is used in Semi-annual and
Annual Performance Reports to the CDE.
Purpose: to evaluate progress in meeting annual benchmarks and
program impact. Share outcomes with stakeholders.
Submitted to CDE twice a year during both implementation years.
The CDE will post the EETT C Round 8 semi-annual and annual
reports on the CDE website by July 2009. Expected to be similar to
Round 6 Performance Reports.
http://www.cde.ca.gov/ls/et/ft/eettcomp.asp

47. Describe how the Follow-Up grant ($45 per student based on
original grant award) will be used to help sustain or expand the
EETT Competitive Round 8 program.
Describe other funding sources or partnerships that may contribute
to the sustainability or expansion of the EETT Competitive Round
8 program, at the conclusion of the two-year grant program.

48. Eligible applications will be prescreened for
completeness and compliance with CDE requirements

49. Must submit
One signed (blue ink), unbound original print copy of
application
Three stapled print copies (must lay flat -no binders)
One digital copy in MS Word or PDF format on CD labeled
with LEA name (no signatures required)

50. Submit in print, single sided, 8 1/2 X 11 paper, portrait
orientation (except forms), 1 inch margin, 12-point font.
Submit all required forms, assurances and certifications,
check for signatures. (Complete and include form 8
checklist)
◦ Project narrative pages must be numbered (Max 25 pages)
with heading and subheadings for the 6 sections.
◦ Pages must include line numbers (max 36 lines)
Original copy signed in blue ink

51. A signed copy of the Certification Regarding
Lobbying, Debartment, Suspension, and other
Responsibility Matters, and Drug-Free Workplace
Requirements
Review and sign the EETT C Grant Conditions and
Assurances
Submit one original unbound, 3 print copies, and one
e-copy of application on CD

52.  Due: February 1, 2011 by 5 PM
 Possibility of later submittal date upon release of RFA
 California Department of Education
 Education Technology Office
 EETT-C Round 9 Application
 1430 N Street, Suite 6308
 Sacramento, CA 95814
Confirmation of delivery or receipt with date/time of
delivery form mail or courier service recommended.
Grants will not be excepted after deadline.

53.  Visit EETT-C Round 9 Webpage:
 http://www.cde.ca.gov/fg/fo/r5/eettc10rfa.asp
 Review EETT-C FAQs
 http://www.cde.ca.gov/ls/et/ft/eettcfaqs.asp
 Email:
 Kebergen@kern.org
 ststansberry@kern.org
 www.CTAP8.org