1. T h e C o o r d i n a t o r V o i c e : 2 n d I s s u e P a g e 4
The Coordinator Voice: 2nd Issue Newsletter Date: November 2012
CONTACT US S t a r t - U p
F u n d i n g
F R O M S T U D E N T Social Networking is Key.
A v a i l a b l e F o r
g r o u p s
The Coordinator Voice
A C T I V I T I E S
T H E
A T
E V E R G R E E N
Connect with us.
Is your group new and unfunded? Do you ~Your Guide to Being a Successful
Located On the 3rd Floor of the CAB Twitter: @GreenersRock need some basic supplies or copy
Facebook: evergreenSA money? There is a resource for you. Student Organization~
Phone: (360) 867—6220 Tumblr: GreenersRock
E-mail: stuact1@evergreen.edu You can request a Start-Up Budget of F R O M S T U D E N T A C T I V I T I E S A T
T H E E V E R G R E E N S T A T E C O L L E G E
The Student Activities Administration is committed to the development of a $90 by talking to your advisor and filling
out the necessary paperwork. That
hospitable campus environment. We recognize the value of a culturally and
money can be used to make fliers to pro-
ethnically diverse campus community. Thus, all community members are to
mote your group and other small pur- C o o p e r p o i n t j o u r n a l
be treated with respect, and every effort made to include and be sensitive to Inside you will
chases to get your group off the ground.
Are you familiar with the CPJ? The CPJ student organization
a diverse campus community. This is an easy way to get funding with- find : has two primary purposes:
out having to go through the S&A Board.
The Cooper Point
Information 1. To serve as the student newspaper, disseminating informa- Journal publishes a
Talk to your advisor today! print compilation of
needed for tion and entertainment.
student journalism
Interested in what the Student Activities every two weeks. All
handbook has to say on start-up budgets?
starting and 2. To provide a learning experience for effective communica- students are encour-
tion, expression, and collaboration. aged to submit con-
Visit: evergreen.edu/sa/handbook maintaining a tent to cooperpoint-
For over thirty years, the CPJ has understood and recognized journal@gmail.com
student that every student has a voice. Some don't use it, some use it
but aren't heard, and some are heard but need another Find them online at
Establishing your organization. facebook.com/
outlet. The Cooper Point Journal serves the purpose of being
group V o l u n t e e r V S . F u n d e d evergreencpj
that outlet. As a student at Evergreen, you can write for the
You may be just getting going with your student group and are thinking, “I CPJ. You can draw. You can shoot photos and video. You can Or scan this with
have all these great ideas, but I need a little bit of money to get those comment on others' contributions. You can make suggestions your smart phone!
If you are a new group, or simply wanting to re- I N S I D E TH I S
ideas to grow.” What do you do in that situation? Well, one way is to draft for the design and function of the publication. You can get
register, you want to make sure that you attend I S S U E :
a proposal to receive S&A Board funding.
three necessary workshops in Student Activi- involved in weekly meetings. See Student Activities Calendar
ties. Those include: The S&A Board is a board of nine students that are responsible for the Being a Successful RSO 2 at evergreen.edu/sa for more details.
dissemination of the S&A fee money on campus. Special Initiative budget
 Getting Started Interested in advertising in the CPJ?
forms are available to apply for funding from the board. S&A Funding 2
 Event Planning
Never done a budget proposal before? Read through the Budget Pro- Email cpjbiz@evergreen.edu
 Finance posal Tips in this newsletter and don’t forget your advisor is a great re- Event Evaluations 3
Student Organizations qualify for a very discounted rate!
Stop by Student Activities in the CAB or source. You can also talk to the S&A Board Office at
visit evergreen.edu/activities to view upcoming saboard@evergreen.edu. Student Organizations at Evergreen
SLAR Reports 3
workshop dates and times.
Unfunded groups can hold weekly meetings, promote meetings, and
If you are do not have four group mem- network with other groups. In order to host meetings, promote them AND Evergreen has its own bike shop, newspaper, student government, community garden & radio sta-
Budget Proposal Tips 3
bers yet, you can stop by the Student Activities host and promote campus-wide EVENTS, then you will want to seek ap- tion, in addition to many diverse student organizations. Our groups represent interests in art, music,
office to plan an interest meeting with an proval from the S&A Board to become an approved/funded RSO.
advisor. Promoting Your Group 3 spirituality, culture, politics, environmental issues, gaming and much, much more. These student
Finally, turn in your completed registra- organizations not only hold weekly meetings but also host incredible campus-wide events. The Stu-
tion packet after completing the workshops. Establishing Your Group 4 dent Activities office at Evergreen offers workshops, training and development opportunities to
Now you can schedule a weekly meeting space,
seek funding through S&A Board and begin make your group successful. We are on the CAB 3rd floor and also online: evergreen.edu/sa. Check
Contact Us 4
planning events! Sign up for a out “Descriptions of Student Groups" online for mission statements, websites and contact info.
budget hearing to
seek funding from
the S&A Board.

2. P a g e 2 T h e C o o r d i n a t o r V o i c e T h e C o o r d i n a t o r V o i c e : 2 n d I s s u e P a g e 3
s t u d e n t a c t i v i t i e s 1 0 1 SLAR On! E v e n t e v a l u a t i o n s
Are you a coordinator receiving a stipend?
Fill out an event evaluation form for every notable
Have you turned in your employment
thing your group does. These forms are now only
paperwork?
available online at:
SLARs (Student Leadership Activity Re- evergreen.edu/sa/eventeval
Complete your Event Complete your Stu-
Evaluation forms dent Leadership Activ- ports) are due twice per quarter. These can These event evaluations are crucial to keeping track of
within 5 days of com- ity Report (SLAR) be completed online at:
pleting any notable twice per quarter- the what your group has done for budget and SLAR pur-
events. 5th and 10th week. evergreen.edu/sa/slar poses, and also for knowledge of future constituents.
Evergreen.edu/ Available online at
sa/eventeval evergreen.edu/sa/slar Evaluations provide valuable information to the S&A
Completing a SLAR requires writing about
Tips to Board when your RSO decides to request any money
your objectives, how you met them, skills
Being a through the Special Initiative or Operational Budget
you learned, and future goals. It is a good
Successful, Funded request. The evaluations are used by the S&A Board to
idea to have printouts of all those event
Student Group evaluate your RSOs ability to coordinate, promote, and
evaluations that you did while completing
execute events. Event evals also serve as tools to im-
the SLAR! They help you look back at spe-
prove your future events.
cific events. Printouts of your SLARs can
When seeking S&A also be used when seeking S&A funding in For best results, submit your evals within five days of
funding, schedule a
hearing &come pre- the future. your event.
pared with completed
Event Evals and SLAR
reports to show past
activity & success of
your RSO.
B u d g e t p r o p o s a l t i p s
Your Guide to Hosting an Event or Activity Forms available online at:
Evergreen.edu/sa/forms So you’re seeing the S&A Board? Here are some tips to securing a budget:
[First] Fill out an Event Planning Worksheet. P r o m o t i n g
1. Be Specific: Plan your events down to every minute detail. Don’t just ask for $300 for a
[Second] Meet with your advisor to complete a Tentative Production Worksheet. speaker; be able to name the speaker and their asking cost. Instead of asking for $100 to y o u r
[Third] Will your event require... g r o u p :
have a budget for photocopying, predict how many flyers you will need to create multiplied
A] ...a media key, sound equipment, or media set up? Work with your advisor to complete a by the price of copies. 1. Post your Office Hours
outside your cubicle.
Production Request with S&A productions or Media Services. 2. Document: Don’t just tell them the speaker costs $300. Be able to show the email that the Even one hour a week
B] ...a paid speaker, performer, or presenter? Complete a Client Services Worksheet and turn person sent you for their price quote. You could even include your counter-offer to show helps people get in
touch.
in to your advisor 3-4 weeks prior to event. negotiation took place. Don’t just tell them the name of the speaker. Show them a
2. Make a banner promot-
biography or relevant printouts– be able to sell your idea to your audience. ing your weekly meetings.
C] ...materials such as a film or workshop supplies? Complete a Purchase Request Form and
Look at banners on cam-
turn in to your advisor. 3. Justify: Instead of just asking for $3,000, be able to document your successes so they know
pus to get ideas.
more about you as an organization. Bring scrapbooks, printouts from your webpage, news- 3. Be visible online: Start a
D] ...additional tables, chairs, or staging? Complete a Facilities Equipment Request with your
paper articles, sign-up sheets, etc. If you have copies of past event evaluations and SLARS Facebook and Tumblr
advisor. (Student Leadership Activity Reports), those documents provide great justification of your account. Have your con-
tact info posted under
[Fourth] Sign your Campus Production Report. Once signed your event is considered ‘authorized’ and activity as a group.
Description of Student
will be posted on table tents, and the Google calendar. Remember, the S&A Board is made up of students just like you. Try and sell your idea as an Groups on our website.
[Fifth] Host your event. Then fill out an Event Evaluation and turn into your advisor within 5 days of the event. enthusiastic representative of your group. Make them not only want to fund your projects, but
also want to attend and tell others about your exciting upcoming events.