Simple steps to a balance, prioritized, peaceful life. Call us at 617-299-6871 or email us at workshops@themullingsgroup.com to have us come teach a workshop for you. See what else we have to offer at http://themullingsgroup.com/workshops

1. How to Plan on Purpose
“Procrastination is storing up sorrow for tomorrow.”
– Aeran Baskin

2. Outline
 First Things First
 Goals
 A Budget for Your Time
 Know When to Rest
 Know Your Environment
 Balance and Priority
 The Planning Process
 Daily Planning Tips
© 2012-2015 Keno R. Mullings. 2

3. First Things First
First create your Strategic Life Plan so that you will:
 Know what it is you should be doing
 Have a set of parameters for accepting and
rejecting new tasks
© 2012-2015 Keno R. Mullings

4. Goals
 Your Strategic Life Plan is made up of goals
 We spend our lives accomplishing one goal after another
 Goal: A measurable objective with a deadline
© 2012-2015 Keno R. Mullings

5. Goals should be S.M.A.R.T
 Specific
 Measurable
 Achievable
 Realistic
 Time-bound
© 2012-2015 Keno R. Mullings

6. Goal Categories
1. Family
2. Personal
3. Financial
4. Business (Career)
5. Community
© 2012-2015 Keno R. Mullings

7. Goal Outline
1. Write an Overview and the due date
2. List Objectives that the goal will accomplish
3. List Tasks needed to accomplish the objectives
4. List Skills needed to complete the tasks
5. List the Resources that you need
6. Do a Gap Analysis*
© 2012-2015 Keno R. Mullings

8. Gap Analysis
 Gap Analysis: A list of skills and/or resources that
you lack that are necessary to complete your tasks
© 2012-2015 Keno R. Mullings

9. Task Types
1. Creator: Tasks that involve creativity and focus
2. Manager: Mundane tasks (delegable)
3. Planner: Tasks that involve planning something
4. Personal: Tasks you do for yourself
5. Servant: Tasks you do for other people
© 2012-2015 Keno R. Mullings

10. Goal Example
Overview:
I want to lose 10 lbs. by the end of the year
Objectives:
 I want to be healthy
 To feel good about myself
© 2012-2015 Keno R. Mullings

11. Goal Example Cont’d
Tasks:
 Consult my physician
 Join the local gym and get a trainer
 Get a workout buddy to help me be consistent
 Rearrange my schedule to make time to workout
© 2012-2015 Keno R. Mullings

12. Skills:
 Ability to exercise
 Ability to cook healthy meals
© 2012-2015 Keno R. Mullings
Goal Example Cont’d

13. Resources:
 Time to go to the gym
 Money to pay for the gym
 Information on eating right
and exercising properly
© 2012-2015 Keno R. Mullings
Goal Example Cont’d

14. Gap Analysis:
 I don’t have time to work
Notice how a task is created to satisfy the Gap Analysis
Transfer the tasks to your personal calendar
© 2012-2015 Keno R. Mullings
Goal Example Cont’d

15. A Budget for Your Time
 Just as your budget spends your money, your
calendar spends your time.
 Just as unbudgeted money often gets squandered,
so does unscheduled time.
“Where did all the money go…?”
“Where did all the time go…?”
© 2012-2015 Keno R. Mullings

16. Budget Model
You can on only do 4 things with money and time…
1. Give
2. Save
3. Spend
4. Invest
© 2012-2015 Keno R. Mullings

17. Give Money
 Tithe
 First Fruits
 Alms
 Seed
© 2012-2015 Keno R. Mullings

18. Give Time
 Volunteering
 Community service
 Helping someone out
© 2012-2015 Keno R. Mullings

19. Save Money
 $1000 emergency fund
 3-6 months of living expenses
 College
 Later years (retirement)
 Sinking fund*
© 2012-2015 Keno R. Mullings

20. Sinking Fund
 Sinking fund: Money set aside for infrequent
purchases (i.e. car, furniture, electronic device, etc.)
Stay out of debt by paying cash for your purchases
© 2012-2015 Keno R. Mullings

21. Save Time
 Delegate much of your
Manager & Planner tasks
 Don’t procrastinate
© 2012-2015 Keno R. Mullings

22. Spend Money
 Household
 Transportation
 Personal
 Education
 Blow (money you spend on whatever)
 Debt
© 2012-2015 Keno R. Mullings

23. Spend Time
 Household chores
 Travel time (to and from work, school, etc.)
© 2012-2015 Keno R. Mullings

24. Invest Money
 Stocks
 Bonds
 Mutual Funds
 People
 Business
© 2012-2015 Keno R. Mullings

25. Invest Time
 Devotions alone and with the family
 Cooking and eating meals with the family
 Developing relationships
 Raising your children
 Working out
 Learning
© 2012-2015 Keno R. Mullings

26. Invest Time Cont’d
 Dreaming*
 Business (Career)
 Rest
 Exercise
© 2012-2015 Keno R. Mullings

27. Dreaming
 Dreaming: Taking
the time to let your
mind explore
 Keep a journal
handy to document
your great ideas
© 2012-2015 Keno R. Mullings

28. Know When to Rest
 When is your daily on time?
 When is your daily off time?
 What are the times during the day that you can
take a quick rest?
© 2012-2015 Keno R. Mullings

29. Know Your Environment
 Environment: Place/location (e.g. home) and
context (e.g. family time)
 Certain tasks need certain environments
 Know when your environment changes
© 2012-2015 Keno R. Mullings

30. Balance & Priority
Use Time Budget to achieve balance
Use Importance & Urgency to gauge priority
© 2012-2015 Keno R. Mullings

31. High Importance & High
Urgency = Top Priority
High Importance & Low
Urgency = High Priority
© 2012-2015 Keno R. Mullings
Balance & Priority

32. Low Importance & High
Urgency = Medium Priority
Low Importance & Low
Urgency = Low Priority
© 2012-2015 Keno R. Mullings
Balance & Priority

33. The Planning Process
Capture tasks and goals
Organize goals and tasks
Add tasks to your calendar and do them
Track goal progress
© 2012-2015 Keno R. Mullings

34. Capture
Use software or pen and paper to write
down new tasks or goals as they come
up – don’t get distracted.
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35. Organize
Periodically flesh out new goals (using
the goals outline) and prune current
ones.
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36. Add
Weekly: based on your goals and what
didn’t get done last week, determine what
needs to be done this week.
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37. Add
Daily: what’s the most important things
that should be done today? Make a list
and add it to your calendar
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38. Track
Have fun a check off tasks as you get
them done or add notes to help get them
done later.
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39. Daily Planning Tips
Use one system and stick to it
© 2012-2015 Keno R. Mullings
Don’t Spend all your time, remember
to Give, Save and Invest some as well.

40.  Do at least 1 of each
of the Give, Save and
Invest tasks daily
 Do no more than 4-6
Spend tasks per day
(including meetings)
 Do no more than 3
Creator tasks per day
© 2012-2015 Keno R. Mullings
Daily Planning Tips

41. Break tasks into 15 minute, 30 minute,
and 60 minute segments
© 2012-2015 Keno R. Mullings
Daily Planning Tips

42.  Map out your locations for the day
 Determine the contexts of those locations in order
to understand what environments you will be in
 Add your tasks accordingly
© 2012-2015 Keno R. Mullings
Daily Planning Tips

43.  Whenever you get a new task, instead of doing it
right away, use the COAT method
Learn to say “NO” with a 
© 2012-2015 Keno R. Mullings
Daily Planning Tips

44. Assignments
 Write one new goal
 Plan your week
 Plan your day
© 2012-2015 Keno R. Mullings

45. More Info
© 2012-2015 Keno R. Mullings
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