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Privacy, copyright, ip and safe use presentation final
- 1. ULTRANET RELEASE 1 Information for Schools: - Privacy - Safe and Responsible Use - Copyright and IP 19 May 2010
- 2. Secure Site - All users must login Agreement to comply with the Ultranet Terms of Service Easily accessible information Overview
- 7. Space Persona Who can see? eXpress Space (Landing Page and Wall) Teachers School Leaders Learning Contacts School non-teaching staff Learning Contacts Corporate Learning Contacts eXpress Space (Learning Portfolio) Student Portfolio Viewers eXpress Space (Learning Goals) Student Portfolio Viewers eXpress Space (Portfolio) Teachers Portfolio Viewers School Leader Portfolio Viewers School non-teaching staff Portfolio Viewers Corporate Portfolio Viewers eXpress Space (Profile) All personas All users within the school Community Spaces Design Spaces Collaborative Learning Spaces Open Anyone can see and requests to join are automatically granted Restricted Anyone can see and request membership. Membership must be approved by space owner. Private Can only be seen by members invited to join
- 12. The fact that students appear to be technologically ‘savvy’ does not mean that they have developed the skills and competences that will make them responsible, critical and creative users of technology. OECD, 2010 Safe and Responsible Use
- 20. Copyright and Intellectual Properly Using Endorsed Content from the Ultranet Repository Copyright and Intellectual Properly White Content can be copied and modified Green Content can be copied and modified Blue Content can be copied but, not modified Yellow Content can be copied, but not modified Endorsed content from the Ultranet repository while cleared for copyright and IP, still carries usage conditions: Can be used anywhere Victorian Education use only
- 26. General Resources and Support Ultranet Information Guides for Teachers Connections 2010 Website
Notes de l'éditeur
- This presentation is designed to support staff understand their rights and responsibilities in relation to: Privacy Safe and responsible use of the Ultranet Copyright and Intellectual property (IP) It assumes that staff have knowledge of the functionality that is to be provided in Release 1 of the Ultranet. More detailed information is available in the Teacher Information Guide which will be distributed at Lead User training.
- The Ultranet is a secure environment for the Victorian government school community. In Release 1 it is only available to school staff (who are in HRMS), corporate staff and students. Parents and school employed staff will not access the Ultranet until Release 2. It is important to distinguish between the Ultranet and the Internet. The Ultranet is accessed via the internet, but it is a controlled space available only to school community members within Victorian government schools. This screen shows a view of the Ultranet login page which illustrates some important features of the Ultranet. Main points The Ultranet is a secure environment – it is not the internet. The Internet is open. The school has no control over what is uploaded or viewed by students when they are on the Internet. To access the Ultranet all users must login. Prior to being able to login they must first register via IDAM – the Department’s new identity and access management system. The Ultranet Terms of Service, which must be acknowledged every time a user logs on, clearly outline each users rights and responsibilities. These can be accessed on the Connections2010 Ultranet site. Information about Privacy and Copyright is easily accessible to all users. These links appear on all pages within the Ultranet.
- The Ultranet will contain some personal information. Consequently it is imporatnt that all users understand their privacy rights and responsibilities. The Victorian privacy laws, the Information Privacy Act 2000 and Health Records Act 2001, provide for the protection of personal and health information. Personal information means information or opinion that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can be reasonable be determined from the information or opinion. For example this includes all paper and electronic records, photographs and video recordings. Health information is defined as including information or opinion about a person’s physical, mental or psychological health, or disability, which is also classified as personal information. This includes information or opinion about a person’s health status and medical history, whether recorded or not. The Information Privacy Act provides privacy standards when operating in a physical and online world. Privacy law and policy protects personal information from misuse.
- The following slide outlines the information that will be available in the Ultranet in Release 1.Data in the Ultranet comes from 2 sources: CASES 21 and related systems Data that the users input. What information about staff will be available on the Ultranet? The only information that will be available to other users is a person’s name and photo and the school/s they are associated with. Staff photos will only be visible to staff and students in their school and against contributions they make within online spaces that they set up or join. Staff have the option of not having their photo uploaded. They should discuss this with the Principal if this is of concern. Staff are able to search for other users within the Ultranet. They do this by looking in the Directory (called Find People) – similar to the global search in Edumail . Students in the school will be able to search for teachers within their school (but cannot access staff Edumail addresses). Any other information about staff that is viewable will be information that staff choose to input. What information about students will be available on the Ultranet? Student’s names and photos are imported from CASES21. Parents are able to ask for a student's photo to be removed. A range of other data is also imported from CASES21 eg gender, ESL, refugee etc. However this data will not be viewable by users. It will only be used to generate reports in Release 2 eg: what is the achievement of a given cohort. The Ultranet will provide teachers with a range of information about their students. In Release 1 teachers will be able to ask to view a student’s eXpress Space learning portfolio and learning goals. Additional data related to learning progress, attendance, learning tasks will be available in release 2 (more information to be provided in Release 2 User Guide). However, the Ultranet will NOT import any health, medical or behavioural/welfare information about students. It will also not contain student contact details. Teachers should not input information related to these areas. Because there will be a range of data in the Ultranet, it is important to have measures to protect this data.
- This slide outlines the main controls that have been built into the Ultranet to protect privacy. Defined roles and access rights control who can view information eg teachers have different access rights to students. The Ultranet requires the use of complex passwords for all users to protect security. This is important as users access the Ultranet through the internet. Limits on information collected/made available – refer previous slide. As a teacher, you decide who sees your personal space (eXpress Space) – see next slide. There are also controls on who can see a student’s eXpress spaces (see next slide). Class teachers can be Portfolio Viewers of students they teach. This allows them to view a student’s eXpress Space pages. Students are able to see who their Portfolio Viewers are. No anonymous postings are allowed. All postings are logged and can be audited. When a user adds material to an application such as a blog or wiki, their posting is accompanied by their name and photo. Time outs after 15 minutes and maximum session time of 4 hours. This is important when users share computers. All online communities must be moderated by a teacher. Students can set up communities but they will not become active until a teachers agrees to be a moderator. Easy for users to report inappropriate content. Once flagged, an email is sent to the moderator. Ability to opt out of having your photo displayed. Business processes developed to control expiry, destruction and archiving of information.
- While the Ultranet has technical controls in place to protect privacy, there are also steps we can all take to protect our privacy.
- The table indicates the access rights for Ultranet users in Release 1 – it tells you who can see what. Access rights are a step to protect privacy of information. Definitions A Learning Contact is a person that a staff member wishes to easily communicate with. Learning Contacts have a reciprocal relationship – when you submit or accept a request to be a Learning Contact, you give that person permission to view your eXpress landing page and Wall. The Wall is an application that enables Learning Contacts to easily communicate with each other. Students are not able to have Learning Contacts. A Portfolio Viewer is a person that can view a student’s eXpress Space (landing page, Wall, Profile, Learning Portfolio and Learning Goals) or a staff member’s Portfolio. When a teacher within a school requests to be a Portfolio Viewer of a student within the school, access is automatically given, but expires on 31 December each year. It is recommended that class teachers request to be Portfolio Viewers for all students they teach. This enables you to view the student’s portfolio and learning goals and also enables you to monitor their learning. All users are able to add an application to their eXpress or Home pages which enables them to see the list of their Portfolio Viewers. This will exist by default on a student’s Learning Goals page.
- What are the issues for staff related to accessing student data? Information Privacy Principle 6 states that individuals should be given access to information held about them by an organisation. Students and their parents will have access to all information held about them in the Ultranet. This is a positive for Privacy. Having ready access to a range of student information also has major benefits for teachers, especially in terms of having up to date information to inform teaching and learning. However, this access carries with it the responsibility for school staff to treat this information in line with Privacy laws. Therefore, the only purpose for which teachers should use student data from the Ultranet is when it is necessary to enable the teacher to fulfil their official teaching or pastoral care duties to that student.
- This slide provides advice for all staff about how they can protect the privacy of others. Similar advice will be available to students in the Student Information Guide. All staff need to regularly reinforce this advice with students.
- Our students are spending increasing amounts of time online, learning and collaborating. Consequently schools already have policies on safe and responsible behaviours and have developed programs to support students to use online environments safely and responsibly. The teaching of safe and responsible online behaviour is best taught in partnership between home and school.
- This slide presents a framework that provides a useful way to think about the types of online spaces that students and teachers access and use. Each space has different levels of privacy and security, therefore users need to understand what space they are in, and implications for using that space. The framework refers to three types of online spaces: ME spaces – private WE spaces – shared spaces with secure/controlled access SEE spaces – public spaces When we are in a ‘See’ space there are greater risks to our safety and wellbeing than when we are in Me or We space. There are no SEE places in the Ultranet. Students need to clearly understand what type of space they are in and what this means in terms of protecting their privacy and security. A video of Prof. Heppell talking about these concepts can be found at: https://fuse.education.vic.gov.au/pages/View.aspx?pin=QMS38X&Source=%252fpages%252fTeacher.aspx (click on video button on screen)
- This quote is from a 2010 OECD report – Are the new millennium learners making the grade?
- Safe and responsible use of the Ultranet can be achieved through a mix of technical controls and school policies and programs. The Department provides a filtered internet service for all schools. The Ultranet has a number of in-built controls. All users have to login. There are no anonymous postings – all postings are logged and can be audited All Collaborative Learning, Community and Design spaces must have a staff member as a moderator. Users of spaces are able to flag inappropriate content. There are filters for bad language Students will be prompted to note that their content is not inappropriate or hurtful when it is uploaded. Learning Contacts is a reciprocal relationship which can be ended at any time. As Portfolio Viewers, teachers are able to view unmoderated student eXpress spaces School Policies and Programs . School Level Acceptable Use Agreements http://www.education.vic.gov.au/management/elearningsupportservices/www/planning/agreements.htm The Department has provided AUA templates for schools to use as a basis to develop agreements as to what constitutes acceptable use of the Ultranet, internet, netbooks and other digital technologies in their communities. Your AUA enables your school to agree on the rules, and supports teachers to take action when they see inappropriate behavior Student Engagement Policy http://www.education.vic.gov.au/healthwellbeing/safety/bullying/cyber/policy.htm The Department is clear about Anti-Bullying -every student has the right to feel safe from bullying at school. All forms of bullying, whether it be physical, verbal or cyber are not tolerated at any level in Victorian government schools. The schools anti-bullying policy needs to be updated to address cyberbullying. All staff should be familiar with these school based policies School Programs These are critical – covered in detail in later slides.
- The Ultranet will open up the classroom to learning opportunities and experiences that utilise the power of social networking in an environment that is safer than many environments that students currently access via the internet. However, in enabling social networking, the Ultranet has the potential to present new challenges for student wellbeing at the school level. Cyber bullying is probably the greatest risk. Although technical controls exist, they are insufficient by themselves. Our duty of care to students extends to the online environment that DEECD has provided – this includes the Ultranet. Schools need to take positive, reasonable steps to protect the student from risks when using the Ultranet and other school provided spaces. The role of moderator is an important one on the Ultranet- refer next slide for more details. Teachers are required to take action when they become aware of inappropriate behaviour on the Ultranet (the same as with any inappropriate behaviour that occurs within a school). This does not mean around the clock supervision of students on the Ultranet. Any action taken should be consistent with current school policies. DEECD’s Internet Service Provider(ISP) provides schools with a filtered service which prevents users from linking to inappropriate content when at school. It will not prevent students making links to inappropriate content when at home. Other students will not be able to view these links at school but they will be visible when they are at home. The ISP will also not detect inappropriate content that is embedded in uploaded files.
- The moderator is an important role in the Ultranet. The moderator is responsible for dealing with any inappropriate content. When a staff member sets up a space, they become the Space Owner and will also automatically be assigned the moderator role. You may also request other staff who are members of the space to become moderators. While students can set up a space, it will not become active until the have requested a staff member to become a moderator, and the moderator has accepted. Staff will be able to view moderator requests on their Home Page. They can be accepted or declined. Members of a space are able to flag inappropriate content at any time using the ‘Flag inappropriate content’ action on the Action menu of the Global Navigation. When this occurs the moderator of the space will be sent an email asking them to review the flagged content and to take corrective action if required, by editing of removing the content from the space. This would occur if the moderator determined that the content is defamatory, abusive, obscene, threatening or illegal, and/or that it infringes on the ability of others to enjoy the space, or it infringes on the rights of others.
- Schools have an important role in educating and supporting students to participate safely and responsibly in online environments. Cyber safety programs are therefore a critical component of a school’s curriculum program.
- Being involved in ongoing discussions and decisions about cybersafety increases student willingness to use safe and responsible behaviour on the Ultranet. Resources The Department has developed a new website called ‘Leading Online’ which will be available in May. It includes recommendations and resources that: assist principals to LEAD policy development and whole school planning and practices utilising research and evidence based pedagogy SUPPORT schools, teachers, students and parents to manage and use digital technologies safely and responsibly assist schools to MANAGE their internet access and to understand online legalities, including those related to digital copyright and online privacy assist schools to EDUCATE teachers, students and parents about the safe and ethical use of digital technologies and explore emerging technologies and their role in the classroom EMPOWER students by providing opportunities for student leadership, action and voice, and encourage teachers and students to PARTICIPATE in the safe and ethical use of digital technologies in the wider community. For more information go to www.education.vic.gov.au/cybersafety
- Teachers have always needed to be aware of copyright law – this is nothing new. The difference with the Ultranet is that teachers will be able to more easily share material both within and across schools and to make it available to a wider audience. What is ‘copyright’? A simple definition of copyright is that it is a bunch of rights in certain creative works such as text, artistic works, music, computer programs, sound recordings and films. The rights are granted exclusively to the copyright owner to reproduce the material, and for some material, the right to perform or show the work to the public. Copyright owners can prevent others from reproducing or communicating their work without their permission or may sell these rights to someone else. http://www.smartcopying.edu.au/scw/go/pid/656
- The slide lists a number of ways that teachers can ensure they comply with copyright. 1. Linking: You can link to any content or objects, including images, without breaching copyright because you have linked i.e. the content has not been copied, cut and pasted or plagiarised. 2. Endorsed Content Endorsed content from the Ultranet repository has been copyright cleared. However it still carries usage conditions as outlined in the next slide. NOTE: Information about points 3 and 4 is on the next slides.
- Endorsed content which has been quality assured by DEECD, has flags attached to it: White and Blue content can be used anywhere ie: within the education system but also outside school eg: teacher tube, public facing blog etc Green and Yellow content can only be used for Victorian education ie: within the Ultranet, on netbooks etc. eg: TLF Learning Objects This is based on the licensing (copyright) agreements of the content.
- 3. Use external content that is licensed such as content from Creative Commons or NEALS What is Creative Commons? - http://www.smartcopying.edu.au/scw/go/pid/525 A licensing system that allows authors, musicians and other creators to grant rights to the public to use their work without payment but still retain control over their copyright material. Schools can use Creative Commons resources such as music, film clips and photographs in their projects and teaching resources free of charge. What is NEALS ? http://www.smartcopying.edu.au/scw/go/pid/748 NEALS (National Educational Access Licence for Schools) allows schools to copy and communicate material from each other’s websites and publications for educational use, free of charge. 4. VB or VA licences: Part VB & VA allows restricted use of copyright material for educational purposes. Part VB includes 10% of total text and images if their source has text surrounding them. Part VA includes the delivery of material that has been broadcasted via radio or television. See more detail on next slide.
- As teachers, you may use some copyrighted content for education purposes under Part VA and Part VB of the Copyright Act. Text : Copy and communicate up to 10% of published text, including sheet music, literary or dramatic publications. This is allowed for under Part VB of the Copyright Act. Content must be labelled ‘Copied under Part VB’ and the copyright owner attributed. Images : http://www.smartcopying.edu.au/scw/go/pid/507 Under Part VB you are also allowed to copy images provided they are sourced from material in which they are accompanied by text (i.e. no standalone images). Content must be labelled ‘Copied under Part VB’ and the copyright owner attributed. When possible, link to images from within an html editor and they can appear when that page is published without breaching copyright (because you have linked). Movies: http://www.smartcopying.edu.au/scw/go/pid/742 You may copy and communicate programs broadcast on television Under Part VA of the Copyright Act - http://www.smartcopying.edu.au/scw/go/pid/753 http://www.smartcopying.edu.au/scw/go/pid/540 Music: http://www.smartcopying.edu.au/scw/go/pid/747 Including music in a wiki or blog or otherwise widely sharing is likely to infringe copyright, except in limited circumstances. You may copy and communicate programs broadcast on radio Under Part VA of the Copyright Act. Copyright Agency Limited (CAL) represents copyright owners. Its main function is to administer the statutory licence for the educational copying of print and artistic works. DEECD pays an annual fee to CAL for use of Part VA and VB material.
- Teachers cannot rely on Part VB when uploading information that is not for education purposes The 10% rule is cumulative across the Ultranet When relying on the 10% or less rule, if more that one person uploads content from the same source they are likely to be breaching copyright as the total sum available on the Ultranet is likely to exceed 10%. Where ever this is noticed by a content administrator or community owner, multiple versions should be taken down Linking to the material is an easy way to avoid this Minimising the amount of time that material ‘live’ can help. When you are finished with material place it in your personal repository. Attribute content When you use someone else’s work you are required to label the source of the content to identify the copyright owner. For example, the name of the author, title, publisher, edition and ISPN. When copying from a website, including the URL address. See Labelling School Material http://www.smartcopying.edu.au/scw/go/pid/530 Part VB content will be audited in the future and may be subject to archiving and/or removal
- Linking: Students can link to content or objects, including images, without breaching copyright Other: Students can copy and communicate up to 10% of any material relying on the fair dealing defence under the copyright act for research & study or for assessment purposes. However they cannot legally copy and communicate materials to other students to assist them with their research and study unless – they are engaged in a joint collaborative task for assessment; there is a direct licence permitting them to do this; or they have directly obtained the copyright owner’s permission. Fair Dealing Defence Students can relying on a Fair Dealing defence for ASSESSMENT or for their OWN RESEARCH or STUDY for: 10% or less of 3 rd party text Images that are surrounded by text A reasonable portion of music and video
- The Big Day Out, Connections 2010 website has an Ultranet Space which provides advice and resources for schools to support Ultranet readiness. https://edugate.eduweb.vic.gov.au/sc/sites/Connections2010/Pages/Default.aspx This Ultranet Space provides advice and resources for schools to support Ultranet readiness. It provides the following sections Ultranet Updates What is the Ultranet? Getting Ready for the Ultranet Engaging with Parents Privacy, Access and Acceptable use - https://edugate.eduweb.vic.gov.au/sc/sites/Connections2010/ultranet/Pages/PARU.aspx Training and Support Resources Frequently Asked Questions Printed copies of Ultranet Information Guides for Teachers will be provided to Lead Users when they attend their Ultranet Professional Learning